PONDICHERRY UNIVERSITY

(A Central University established by an act of Parliament 1985)

ACADEMICPERFORMANCEINDICATORS(API)FOR CAREERADVANCEMENTSCHEME (CAS) for Assistant Librarian/ Deputy Librarian /Librarian

Part A: GENERAL INFORMATION AND ACADEMIC BACKGROUND

  1. Name (in Block Letters):
  2. Father’s Name/Mother’s Name:
  3. Date and Place of Birth:
  4. Sex :
  5. Marital status:
  6. Nationality:
  7. Indicate whether you belong to SC/ST/OBC category:
  8. Name of the Faculty and Department:
  9. Current Designation & Grade Pay:
  10. Date of Last Promotion:
  1. Position and Grade Pay for which you are

an applicant under CAS:

  1. Date of eligibility for promotion :
  1. Address for correspondence (with Pin code):
  1. Permanent address (with Pin code):

Telephone / Mobile No:

Email:

  1. Academic Qualifications (Matriculation till post-graduation):

Examinations / Subject / Name of the Board/University / Year of Passing / Percentage of marks obtained / Division/ Class/ Grade
High School/ Matriculation/ Hr. Sec
Intermediate/ PUC
B.A./B.Sc./B.Com/B.LIS/B.P.Ed.
M.A./M.Sc./M.Com/MLIS/ M.Tech./M.P.Ed.
Other examinations, if any*

* NET/JRF/SLET/Lectureship

  1. Research Degree(s):

Degrees / Title / Date of Award / University
M.Phil.
Ph.D./D.Phil.
Post-Doctoral Programme
D.Sc./D.Litt.
  1. Appointment held prior to joining this institution:

Designation / Name of Employer / Date of joining / Salary with Grade / Reason for leaving
Joining / Leaving
  1. Posts held after appointment at this institution:

Designation / Department/ Faculty / Date of Joining / Grade
From / To
  1. Period of teaching experience: PG teaching (in years) : UG Teaching (in years)
  2. Research experience (excluding years spent in M.Phil./Ph.D.) (in years)
  3. Field of Specialization

(a)…

(b)…

  1. Academic Staff College Orientation/Refresher Courses attended:

Name of the Course / Summer School / Place / Duration and Dates / Sponsoring Agency
From / To
  1. Number of Ph.D.s awarded under your guidance:

Name of the candidate / Full Time / Part Time / Date of Ph.D. Viva / Month and Year of Degree awarded

ACADEMIC PERFORMANCE INDICATORS (API) FORPROMOTIONS OFASSISTANT LIBRARIAN IN UNIVERSITIES /FORCOLLEGE LIBRARIAN UNDERCAREER ADVANCEMENT SCHEME (CAS)OFDEPUTYLIBRARIANANDLIBRARIANINUNIVERSITIES.

DirectWorkloadandweightagetobegiventodifferentlevelsofLibrarians

Directworkinghoursperweek / Weightage
AssistantLibrarian/College Librarian / 40 / 100
DeputyLibrarian / 36+4* / 90
Librarian / 32+8* / 80

*Hoursspentonadministrativeresponsibilities, innovation,upgradationofservices,extensionservicesetc.

CATEGORYI:PROCUREMENT,ORGANIZATION,ANDDELIVERYOFKNOWLEDGEANDINFORMATIONTHROUGHLIBRARYSERVICES

S.No. / Nature of Activity / Posts applying for / Actual Score / Maximum Score / Score to be filled by the candidate / Document No. / Score verified by Screening Committee
1 / a) Library resources organization and
maintenance of books, journals, reports; Provisionof libraryreader-services,literature retrieval services toresearchers andanalysis of reports; Provision of assistance to the departmentsof University/Collegewiththe required inputs for preparing reports, manuals and relateddocuments;Assistancetowards updating institutional website withactivity relatedinformationand for bringingout institutional Newsletters, etc. (40Points)
Development,organizationandmanagement of e-resourcesincludingtheir accessibilityover Intranet / Internet, digitization of library resources, e-delivery of information, etc
(15Points)
Userawarenessand instructionprogrammes (Orientation lectures, users’ training intheuse of libraryservicesas e-resources,OPAC; knowledge resources user promotion programmeslike organizingbookexhibitions, other interactive latest learning resources, etc. (15Points) / AssistantLibrarian/College Librarian / Actual hours
spent per academic
year÷ 20 / 70
DeputyLibrarian / Actual hours
spent per academic
year÷ 20 / 60
Librarian / Actual hours
spent per academic
year÷ 20 / 55
2 / b)ICTandothernewtechnologies’ application
forupgradationof libraryservicessuchas automationof catalogue,learningresources procurementfunctions, circulationoperations including membership records, serial subscription system, reference andinformation services,library security(technologybased methodssuchas RFID,CCTV),developmentof librarymanagementtools (software),Intranet management) / AssistantLibrarian/College Librarian / Actual hours
spent per academic
year÷ 10 / 15
DeputyLibrarian / Actual hours
spent per academic
year÷ 10 / 15
Librarian / Actual hours
spent per academic
year÷ 10 / 15
3 / c).Additional servicessuchasextendinglibrary
facilities onholidays, shelfordermaintenance, libraryusermanual,buildingand extending institutional library facilities to outsiders throughexternalmembershipnorms / AssistantLibrarian/College Librarian / Actual hours
spent per academic
year÷ 10 / 15
DeputyLibrarian / Actual hours
spent per academic
year÷ 10 / 15
Librarian / Actual hours
spent per academic
year÷ 10 / 10
Total
Category I - Marks Scored
I / I(a) / I(b) / I(c) / Total
I(a)+I(b)+I(c)

CATEGORYII:PROFESSIONALDEVELOPMENT, CO-CURRICULAR ANDEXTENSIONACTIVITIES

NatureofActivity / Maximum
APIScore / Actualscore / Score to be filled by the candidate / Document no. / Score verified by screening committee
a)Studentrelatedco-curricular,extensionandfieldbasedactivities(suchCultural exchangeandLibraryserviceProgrammes(variouslevelofextramuraland intramuralprogrammes);extension,library-literaryworkthroughdifferentchannels. / 15 / Actualhoursspent peracademicyear
÷
10
b)ContributiontoCorporatelifeandmanagementofthelibraryunitsandinstitution throughparticipationinlibraryandadministrativecommitteesandresponsibilities. / 15 / Actualhoursspent peracademicyear
÷
10
c) Professional Development activities (such as participation in seminars, conferences, short term, e-library training courses, workshops and events, talks, lectures,membershipofassociations,disseminationandgeneralarticles,notcovered inCategoryIIIbelow) / 15 / Actualhoursspent
peracademicyear
÷
10
Total / 45

Total score in Category – II

II.a / II.b / II.c / Total

CATEGORY-III:RESEARCHANDACADEMICCONTRIBUTIONS

Category / Activity / University/College Librarians / Max.score for
University/College Librarian* / Score to be filled by the candidate / Document No. / Score verified by the screening committee
III(A) / Research
Publicationsin / RefereedJournalsasnotifiedbytheUGC# / 25perPublication
OtherReputedJournalsasnotifiedby theUGC# / 10perPublication
III(B) / Publicationsother than journal
articles
(books, chapters in
books) / Text/ReferenceBooks,publishedbyInternational
Publishers,withISBN/ISSNnumberasapprovedbythe Universityandpostedonitswebsite.TheListwillbe intimatedtoUGC. / 30perBookforSingleAuthor
Subject Books, published by National level publishers,
withISBN/ISSN numberorState/Central Govt. Publications asapprovedbytheUniversityandpostedon itswebsite.TheListwillbeintimatedtoUGC. / 20perBookforSingle
Author
SubjectBooks,publishedbyOtherlocalpublishers,with
ISBN/ISSNnumberasapprovedbytheUniversityand postedonitswebsite.TheListwillbeintimatedtoUGC. / 15perBookforSingle
Author
ChaptersinBooks,publishedbyNationalandInternational
levelpublishers,withISBN/ISSNnumberasapprovedby theUniversityandpostedonitswebsite.TheListwillbe intimatedtoUGC. / International–10perChapter
National–5perChapter
III(C) / RESEARCH PROJECTS
III(C)
(i) / Sponsored
Projects / MajorProjectswithgrantsaboveRs.5lakhs / 20perProject
MajorProjectswithgrantsaboveRs.3lakhsuptoRs.5
lakhs / 15perProject
MinorProjectswithgrantsaboveRs.1lakhuptoRs.3
lakhs / 10perProject
III
(C)(ii) / Consultancy
Projects / AmountmobilizedwithaminimumofRs.2lakhs / 10foreveryRs.2lakhs
III (C)(iii) / Projects Outcome/ Outputs / MajorPolicydocumentpreparedfor internationalbodies likeWHO/UNO/UNESCO/UNICEF etc.Central /State Govt./LocalBodies / Majorpolicydocumentof
Internationalbodies-30
CentralGovernment–20, StateGovt.-10
Localbodies–5
Category / Activity / University/College Librarians / Max.score for
University/College Librarian* / Score to be filled by the candidate / Document No. / Score verified by the screening committee
III(D) / RESEARCHGUIDANCE
III(D)(i) / M.Phil. / Degreeawarded / 5percandidate
III(D)(ii) / Ph.D. / Degreeawarded/Thesissubmitted / 15/10percandidate
IIIE / Awards/Fellowships/Invited lecturesdelivered/paperspresented inconferences/seminars
III(E)(i) / Award/
Fellowship / InternationalAward/Fellowship from academic bodies/associations / 15perAward/15perFellowship
Award/
Fellowship / NationalAward/Fellowship from academic bodies/associations / 10perAward/10perFellowship
Award
/Fellowship / State/UniversityAward/Fellowship from academic bodies/associations / 5PerAward
III(E)
(ii) / Invitedlectures
/papers presented / International / 7perlecture/5perpaper
presented
Nationallevel / 5perlecture/3perpaper
presented
State/Universitylevel / 3perlecture/2perpaper
presented
Thescoreunderthissub-categoryshallberestrictedto20%oftheminimumfixedforCategoryIIIforany assessmentperiod
III(E) (iii) / Developmentofe-learningdeliveryprocess/material / 10permodule

*Whereverrelevant,theAPIscoreforpaperinrefereedjournalwouldbeaugmentedasfollows:(i)paperwithimpact factorlessthan1 -by5points;(ii)paperswithimpactfactorbetween1and2by 10points;(iii)paperswithimpactfactor between 2and5by15points;(iv)paperswithimpactfactorbetween 5and10by20points:(v)paperswithimpact factorabove10by25points.TheAPIforjointpublications/books shallbecalculatedinthefollowingmanner:Ofthe totalscore fortherelevant category ofpublication bytheconcerned teacher, theFirst andPrincipal /corresponding author/supervisor/mentoroftheteacherwouldshareequally70%ofthetotalpointsandtheremaining30%wouldbe sharedequallybyallotherauthors.

# The University shall identify the journals subject-wise through subject expert committees and forward the recommendations toUGCin theformatprescribedby UGCforapprovalof theUGCStandingCommittee.Thejournals approved fromthislist,bytheUGCStanding Committee, shallbeincluded inthe“ListofJournals” notified bythe UGC.TheUGCStandingCommittee shallgiveitsrecommendations within60workingdaysofthereceiptofthelist fromtheUniversity.TheUGCStandingCommitteemayalso,suo-moto,recommendjournalsforinclusioninthe“List ofJournals”. Theclause6.0.5(i)willbestrictlyfollowedbytheUniversity.

Total score in Category – III

Marks Scored / Total
(III(A) + III(B) + III(C) + III(D) + III(E))
III(A) / III(B) / III(C) / III(D) / III(E)

Consolidated Score Sheet

Item / Total
Total score in Category – I
Total score in Category – II
Total score in Category – III
Total score in Category – II and III

APPENDIX-IIITABLE-VIII(A)

MINIMUMAPIsFORTHECAREERADVANCEMENT SCHEME(CAS)PROMOTIONOF ASSISTANT/COLLEGELIBRARIANANDDEPUTYLIBRARIANANDWEIGHTAGESFOREXPERT ASSESSMENTINSELECTIONCOMMITTEES,INUNIVERSITIESANDCOLLEGES

Category / Activity / Assistant/ College Librarian
(Stage1to
Stage2) / Assistant/ College Librarian
(Stage2to
Stage3) / Assistant/College Librarian(Stage3)to Deputy/College Librarian(Stage4) / DeputyLibrarian (Stage4)to Librarian(Stage5)
I / Procurement,
organization,and deliveryofknowledge andinformation throughLibrary services / 80/Year / 80/year / 75/year / 70/year
II / Professional
Developmentand Extensionactivities- Minimumscore requiredtobeassessedcumulatively / 50/
Assessment period / 50/
Assessment period / 50/
Assessmentperiod / 50/
Assessmentperiod
III / Researchand
Academic Contributions– MinimumScore required-tobe assessedcumulatively / 20/
Assessment period / 50/
Assessment period / 75/
Assessmentperiod / 100/
Assessmentperiod
II+III / MinimumtotalAPI
scoreunderCategories
IIandIII* / 90/
Assessment period / 120/
Assessment period / 150/
Assessmentperiod / 180/
Assessmentperiod
ExpertAssessment
System / Screeningcum
evaluation committee / Screeningcum
evaluation committee / SelectionCommittee / SelectionCommittee
IV / Percentage
Distributionof WeightagePointsin theExpert Assessment(Total weightage=100.Minimumrequired
50)) / Noseparate
points. Screening committeeto verifyAPI scores / Noseparate
points. Screening committeeto verifyAPI scores / 30%-Library
relatedresearch papersevaluation
50%-Assessmentof
domainknowledge onLibrary automationandOrganizationalskills
20 % - Interview performance / 50%Library
publicationwork
30%AssessmentofinnovativeLibraryserviceand organizationof digitallibraryservices20%
Interview performance

*OnemayscorethebalancepointsfromeitherCategoryIIorCategoryIIItoachievetheminimumscore requiredunderCategoryII+III.

PONDICHERRY UNIVERSITY

ACADEMIC SCORE CALCULATION SHEET FOR LIBRARIAN (under CAS – Stage 4 to 5)

Sl.No / Name of the Candidate / Category / Basic Eligibility / REMARKS
(#)
Eligible / Not Eligible / Scores to be given by Selection Committee / Total Score 100 Points
API Score Category I / API Score Category II / API Score Category III / Total API Score under Categories
II & III* / Research Contribution
(Library publication work) / Assessment of Innovative Library Service and organization of digital library
Maintenance of library resource (ICT & other new technology upgradation) (10 pts.)
Digital reference service (8 pts.)
Development of electronic resources (8 pts.)
consortium with other organization
(4 pts.) / Interview Performance
(Min. 70 /year) / (Min. 50 per assessment period) / (Min. 100 per assessment period) / (Min 180 per/ Assessment period) / Weightage : 50 Points / Weightage : 30 Points / Weightage : 20 Points

(#) A minimum of five publications since the period that the incumbent is placed in Stage 3

*One may score the balance of points from either Category II or Category III to achieve the minimum score required under Category II + III

PONDICHERRY UNIVERSITY

ACADEMIC SCORE CALCULATION SHEET FOR DEPUTY LIBRARIAN (under CAS – Stage 3 to 4)

Sl.No / Name of the Candidate / Category / Basic Eligibility / REMARKS
(#)
Eligible / Not Eligible / Scores to be given by Selection Committee / Total Score 100 Points
API Score Category I / API Score Category II / API Score Category III / Total API Score under Categories
II & III* / Library related research papers evaluation / Assessment of domain knowledge on Library automation (30 pts.)
(Identification of application software and implementation
Trial access, Maintenance, Evaluation)
Organizational Skills (20 pts.)
(Orientation to staff and students
Managing development modules) / Interview Performance
(Min. 75 /year) / (Min. 50 per assessment period) / (Min. 75 per assessment period) / (Min 150 per/ Assessment period) / Weightage : 30 Points / Weightage : 50 Points / Weightage : 20 Points

* One may score the balance of points from either Category II or Category III to achieve the minimum score required under Category II + III

(#) Three publications over twelve years and additionally one course/training under the categories of Library automation/Analytical tool Development for academic documentation

PONDICHERRY UNIVERSITY

ACADEMIC SCORE CALCULATION SHEET FOR ASSISTANT LIBRARIAN (under CAS – Stage 2 to 3)

Sl.No / Name of the Candidate / Category / Basic Eligibility / REMARKS
Eligible / Not Eligible / Scores by Screening Cum Evaluation Committee
API Score Category I / API Score Category II / API Score Category III / Total API Score under Categories
II & III*
(Min. 80per year) / (Min. 50 per assessment period) / (Min. 50 per assessment period) / (Min 120 per Assessment period)

* One may score the balance of points from either Category II or Category III to achieve the minimum score required under Category II + III

#Two Refresher Courses, for a minimum period of 3 to 4 weeks duration to have been undergone during the assessment period

PONDICHERRY UNIVERSITY

ACADEMIC SCORE CALCULATION SHEET FOR ASSISTANT LIBRARIAN (under CAS – Stage 1 to 2)

Sl.No / Name of the Candidate / Category / Basic Eligibility / REMARKS
Eligible / Not Eligible / Scores by Screening Cum Evaluation Committee
API Score Category I / API Score Category II / API Score Category III / Total API Score under Categories
II & III*
(Min. 80 /year) / (Min. 50 per assessment period) / (Min. 20 per assessment period) / (Min 90 per Assessment period)

* One may score the balance of points from either Category II or Category III to achieve the minimum score required under Category II + III

# One Orientation and One RefresherCourse of 3/4 weeks duration