File Management
Basic Terminology
File – an individual unit such as a Word document, PowerPoint slideshow, image file, etc.
Extension – this refers to the period and three letter ending computer programs assign to files
Word = .doc
PowerPoint = .ppt
Excel = .xls
Access = .mdb
Folder – a computer storage device that can contain many files of various types
Drive – this refers to the storage area on a computer where files, folders, programs, etc. are save. Most drives are referred to by a letter followed by a colon. C: refers to the hard drive on the computer you are logged into while Z: refers to your storage space on the server
Address – the actual location of any particular file or folder
Path – the sequence of locations a computer accessed as it opens a file or folder. For example, a file called example.doc saved on a Z drive would have the following path:
Z:\example.doc
If we put this same file inside a folder called Word, the path becomes:
Z:\Word\example.doc
Windows Explorer – this is the program used to manage files and folder. You can access this utility by pressing Window+E on the keyboard.
Activity
In this activity, we will create a few folders together as a class. Then you will create several on your own.
Go to your Z drive. On the left hand side of the window, find your name and click it.
Some of you may already have documents and folders on your Z drive, so it’s ok if yours isn’t “blank” like the one above.
To create a new folder -- Go to File – New Folder, just like in the picture below.
Name the folder Computer Applications I
Double click the folder to open it and it should look like the picture below
Create the new folders listed belowinside the Computer Applications I folder. We will do the first one together.
- Journal
- Vocab
- Word
- Excel
- Access
- PowerPoint
- Road to Success
- Budget
- Career Project
- Retail Project
- Publisher
- Word Processing Documents
Your Z drive should now look like this:
**Don’t worry if your folders are in a different order!!
Open the Word Processing Documents folder and create these new folders:
- BL
- PBL
- Reports
- Minutes
- Agendas
- Memos
As a group we will do the following:
- Save some files in different folders
- Move files
- Delete files
- Go over how to copy files from the N drive to your Z drive
*Remember – everything you create in this class must be saved to the appropriate folder with the appropriate name! I will not grade any work that is not in the correct folder and/or has the incorrect file name!