Guide and application form for joining existing Commitmentsof the Action Group D4 on INNOVATION FOR Age-friendly, BUILDINGS, CITIES & environments
Foreword
Stakeholders who wish to be involved in the European Innovation Partnership on Active and Healthy Ageing (EIP on AHA), with a view to contribute to the implementation of its Strategic Plan, have an opportunity to do so through the following means:
- by submitting an application to join existing commitments of the six existing Action Groups of the Innovation Partnership;
- by becoming a Reference Site;
- by getting involved in the Marketplace for innovative ideas.
The aim of this document is to clarify how to become part of the Action Group D4, which is committed to implement innovative solutions to develop environments that are more age-friendly and promote an active and healthy living, along the lines described in the Action Plan.
Joining D4 Action Group
In response to the Strategic Implementation Plan of the EIP on AHA, the Commission launched its first invitation for commitments on 4 February 2012, and a second round on 14 January 2013.
As at this stage no new invitation for commitments is foreseen in 2015, potential interested stakeholders have the opportunity to become part of D4 Action Plan on Innovation for age-friendly, buildings, cities and environments by joining an existing commitment led by a D4 Action Group member.
This possibility is open to both single organisations and groups of organisations joining the same commitment together. Prospective applicants need to fill-in the application form (see annex 1).
All applications to join the D4 Action Group must include a commitment to support the delivery of one or more of the key deliverables.
Each new organisation that commits to support and contribute to an existing commitment has to fulfil the same general criteria and EIP principles (see annex 2), which were requested to stakeholders applying to the 1st and 2nd invitation for commitments, and to prove their capacity to give a concrete added value to the existing commitment.
Application process
Receiving initial information
For basic information regarding Action group D4 and the procedure to join an existing commitment, interested organisations can contact Evert-Jan Hoogerwerf () who supports the Action group on behalf of the PROEIPAHA project.
Analysing D4 Action Plan and existing commitments
Before submitting, please obtain more information about D4 Action plan and existing commitments.
- Consult the D4 Action Plan to obtain generalinformation regarding the D4 Action Areas to which your commitment shall contribute.
- Consult specifically the “D4 ActionPlan – Annex”and existing commitmentsto know what existing commitments your organisation can join.
- Contact the commitment leader to discuss your participation.
Submitting your commitment
- The applicant(s) should fill-in the membership application template (see annex 1)
2.You can submityour commitment by sending the below application (annex 1) form . Please make sure that you fill in all of the questions in the Application form.
Evaluating applications
The submitted application form will be assessed by the coordination group of the D4 Action Group in terms of bringing a meaningful contribution to the delivery of the D4 Action Plan and in terms of meeting the EIP criteria listed in annex 2. The submitted application will also be reviewed andvalidatedby theEuropean Commission and the commitment leader.
The organisation submitting an application will receive a response within 30 days afterthe application.
Applications which are favourably assessed will be invited to join the D4 Action Group.
Stakeholders, whose applications do not meet all of the conditions listed above, will be invited to develop their applications further.
If you need further information
Should you have further questions, please do not hesitate to contact us directly by email:
D4 Action Areas Coordinators:
D4 Working Groups / Name of Coordinators & Affiliation / Mailing List1 RegionsCitiesImplementation Actions / Joan Martin (Louth County Council, IE), Roberto Zuffada (RegioneLombardia, IT) /
2 Networks promoting an EU Covenant on Demographic Change / Anne Sophie Parent (AGE Platform, BE), Manfred Huber (WHO Europe) / ; ;
3 The Spatial Context / WillekeVanstaalduinen, Menno Hinkema (TNO, NL), Mireia Ferri, Irene Monsonis-Paya, Jordi Garces (Polibienestar, ES), Klaus-Peter Schipper (GeoHIT, CH/DK) / ; ; ; ; ;
4 ICT & Smart Environments / Mireia Ferri, Irene Monsonis-Paya, Jordi Garces (Polibienestar, ES), Matteo Pastorino, Maria Cabrera (LST-UPM, ES) / ; ; ; ;
European Commission representatives:
Eibhilin Manning.
Directorate-General for Health and Food Safety
Unit 02 Innovation for Health
Horst Kramer
Directorate General for Communications Networks, Content & Technology
Unit H.2. Digital Social Platforms
Supporting organisation in the framework of the PROEIPAHA CSA:
Evert-Jan Hoogerwerf
Funka
AnnEX 1. Application Form
Part 0: Privacy statementI have read and accepted the privacy statement (see Annex 3) Yes/No
PART A
DESCRIBE YOUR ORGANISATION AND ITS COMMITMENT/S
ORGANISATION DETAILS
Name
Address (please indicate full address, city and postal code)
Web site (URL)
Main contact in the organisation:
First name
Last name
Contact’s e-mail address
Please include a backup contact person
(name, e-mail address, phone number)
Country
If you are representing a coalition, please give the name of the coalition.*
How many partners are in the coalition (number)?
Please name all the partners in the coalition. Also mention whether your coalition partners are already members of the Action Group.
Type of organisation (please mark with * all applicable options) / Public health provider
Private health provider
Public care provider
Private care provider
Public housing provider
Private housing provider
Large Industry
SME
Advocacy organisation for care professionals
Advocacy organisation for older people
Advocacy organisation for patients
Advocacy organisation for users
Advocacy organisation for informal care givers
European organisation
Other international organisation
National public administration
Regional / local administration
Public health provider
Public care provider
Insurance company
Venture capital firms
Research / academia
Transport
Other
Organisation field (please mark with * only one choice) / Building / housing
Transport
Health
Social
Housing
Pharma
ICT
Other
Organisational scope (please mark with * only one choice) / International
National
Regional
Please describe your organisation/coalition and core activities (maximum 200 words)
I have read, understood and accepted the Guide for Commitment and I agree that all the added information is correct. (Please mark with *) / Yes
No
I have read and understood the EIP on AHA privacy notice. (Please mark with *) / Yes
No
PART B
TO WHICH EXISTING COMMITMENT/S OF THE ACTION PLAN D4 DO YOU WANT TO JOIN?
Please consult theD4 Action Plan and the Annex of tasksof commitments before making your selection.
Actions / Deliverables / Please select the specific existing Commitment (Activity/Task) that your organisation would like to join and work towards.
Please copy and paste the name of the organisation and the specific commitment in the table below.
Please describe for all commitments selected, how your organisation will contribute to the commitment(maximum 100 words).
Please replicate the following example for each commitment you want to join:
Organisation:
Commitment:
My contribution to the commitment:
Action Area 1 - Implementing Policies and Practices for Regions, Cities and Communities
1-1. To set-up mechanisms/platforms to identify and to engage with the voice of the ‘older person’ in their region on an ongoing basis. / Mechanisms to connect voice of older people in place. / Organisation: Include here the name of the organisation with a commitment you would like to join.
Commitment: Include here the text of the specific Activity/Task
My contribution to the commitment: Describe very briefly how your organisation will contribute to the commitment/activity/task
1-2. To set-up and activate stakeholder engagement mechanisms to coordinate policies and promote integrated strategies, and to influence local, national and EU policy. / Local stakeholder platforms in place.
1-3. To populate the Virtual Network Platform with examples of good practices and strategies implemented locally. / A populated database/repository of good practices and strategies.
1-4. To explore opportunities to develop wider partnerships across countries, including funding opportunities and collaboration on projects / programmes. / Trans-national programmes/projects.
1-5. To identify opportunities for lifelong learning for all stakeholders, older people, informal carers, healthcare professionals and the community at large. / Increased participation.
1-6. To promote awareness within the general public on Active and Healthy Ageing issues. / Public awareness campaign.
1-7. To recognise the contribution that older people make to life of the city/region. / Establishment of a recognition system.
Action Area 2 – Networks Promoting an EU Covenant on Demographic Change
2-1. Regions are supported to orientate public policy and resource allocation decisions within political, health, economic and social systems, and to provide more responsive care delivery. / A set of principles and guidelines adapted to the EU context that will be used as a basis for the proposed covenant.
2-2. To carry out a a questionnaire to local and regional authorities (LRAs) on the added value of an EU initiative supporting innovative, evidence based and participatory age-friendly solutions such as a covenant / Through the questionnaire LRAs will identify their needs and priority areas for a EU initiative on active ageing such as a covenant, and gather new commitments from LRAs to promote age-friendly environments. / TASK CLOSED
2-3. To launch a campaign to gather political support for the covenant once the framework (principles and guidelines) is finalised. / Reduced fragementation and increased coordinatation among stakeholders.
2-4. To map existing european and international portals where good practices can be posted. / A comprehensive list of existing portals that contribute to knowledge-sharing and building synergies.
2-5. To promote the formation and set-up of an EU repository/database for good practice guidelines. / To build consensus and to identify the most appropriate organisation/location to host the repository.
2-6. To build bridges between the D4 action and other relevant EU policy processes. / Established synergies with several policy processes.
2-7. To develop indicators, indices and supporting resources for age-friendly environments in line with WHO framework. / AFC Indicator Set
Active Ageing Index
White Book in line with WHO
5 Pathfinder Sites
Action Area 3 – The Spatial Context
3-1. To research and analyse databases in order to establish baselines for development. / Reports, articles.
3-2.To undertake experiments and modelling forUrban Design, Housing, Health & Social Services. / Reports, articles, modelling tools, scenarios.
3-3. To advocate and build awareness. / Extent the number of stakeholders (potential SME’s) and networks.
3-4. To disseminate results in relation to Urban Design, Housing, Health & Social Services. / Results, self-help, policy advices, websites, conferences.
3-5. To develop evidence-based guidelines and standards such as:Design for dementia in hospitals;Tourism and leisure; Housing standards for older people. / Evidence-based guidelines.
4 – ICT and Smart Environments
4-1. To analyse the state of the art, reviewing best-practices and lessons learnt, detecting gaps and identifying end user needs / D4.1.1. State of the Art of ICT for Age-friendly environments. / TASK CLOSED
D4.1.2. “Regional white paper” on demographic changes issues and the role of technologies as a tool for innovative local planning of integrated health and social services.
D4.1.5. Launch an intergenerational working group on gaps.
4-2. To define guidelines and interoperability standards. / D4.2.1. Universal criteria for age-friendly ICTs devices and systems.
D4.2.2. Process model to analyse financial and social risks of ICT solutions.
4-3.To promote and undertake knowledge sharing. / D4.3 Events/Reports of events development.
4-4.To design tools and services, integrate and adapt existing solutions, develop new/innovative solutions. / D4.4 Inventory of developed solutions, integration solutions and new tools.
4-5. To provide training and skills development. / D4.5.Report on training and skills development for the inclusion of ICT in Age-friendly environments.
4-6. To evaluate, test and pilot new/adapted solutions / D4.6.1. Evaluation plans and framework.
D4.6.2 Evaluation results consolidation.
Annex 2: General criteria for commitments
A. Engagement– underwriting the Partnership and its objectives and criteria, specifically:
(1) demonstrating a clear link towards the Partnership's headline target (HLY), as well asthe three general objectives of the EIP,
(2) identifying key barriers and demonstrating its contribution to overcoming them,
(3) fostering use of innovative solutions by clearly demonstrating the element of innovation in any of its forms (e.g. product, tools, services, process and social innovation).
B. Inclusiveness and Partnership– widely involving all relevant actors and constituencies:
(1) identifying existing partnering stakeholders and areas of their ongoing cooperation incarrying out actions, as well as describing the complementarity among all parties,
(2) identifying additional potential partners to cooperate in order to implement an action.
C. Delivery–timely delivery of agreed outcomes/outputs, demonstrated by:
(1) clearly describing a level of substantial contribution, direct or indirect, towards the overall target deliverable of the D4 Action Plan,
(3) identifying key milestones and indicators to measure progress of the commitment,
(4) defining precise timeline and schedule of the activities contributing to the implementation of the commitment.
D. Critical mass– sufficient, concrete and measurable resources to carry out the actions of the commitment, such as:
(1) financial resources,
(2) human resources,
(3) know-how and in kind contributions,
(4) other, e.g. organisation of meetings, engagement of relevant constituencies through networking, advocacy and leadership, pledges.
E. Advocacy– inspiration and political support for all participants including:
(1) motivating other relevant parties and/or constituencies to be involved in the action,
(2) openness and disclosure of full information about the action and its results,
(3) media campaigns and public presentation.
Annex 3: Specific Privacy Statement
Specific Privacy Statement
European Innovation Partnership on Active and healthy Ageing – APPLICATION FOR Joining Existing Commitments
Objective
The objective of this exercise is to receive applications for joining existing commitments of the European Innovation Partnership on Active and Healthy Ageing (EIP on AHA), under the responsibility of the Head of Unit 02 "Economic analysis” Directorate-General for Health and Food Safety, European Commission..
As this online service collects and further processes personal data, it is subject to data protection rules as established by Regulation (EC) 45/2001[1].
What personal information do we collect and through which technical means?
Personal data collected and further processed are only those data which are necessary for the management of the applications (such as name, surname, organisation name, postal and e-mail addresses, phone number), as well as the information concerning the projects implemented by the applicant.
The processing operations on personal data linked to the management of this consultation are necessary for the functioning of the Commission as mandated by the Treaties, and more specifically by Articles 5 and 13 TEU and Articles 244 - 250 TFEU.
Who has access to your information and to whom is it disclosed?
The data will be processed by members of the Units of the European Commission organising the exercise inside DG SANTE, DG CNECT and IPTS / JRC. The data will also be processed by the grant beneficiary Proeipaha consortium acting as Processor, whose aim is to support the Commission in the implementation of the activities related to the EIP on AHA..The European Commission will not share personal data with third parties for direct marketing purposes.
All received applications, together with the identity of the contributor, will be published on the Internet, on the online Marketplace of the EIP on AHA (European Innovation Partnership on Active and Healthy Ageing), unless the contributor objects to publication of his/her personal data on the grounds that such publication would harm his or her legitimate interests. In this case, the contribution may be published in an anonymous form. Any objections concerning publication of personal data should be sent to the service responsible for the consultation (see Contact information below).
How do we protect and safeguard your information?
Received applications will be recorded in a secured and protected database hosted by the Data Centre of the European Commission, the operations of which abide by the Commission's security decisions and provisions established by the Directorate of Security for this kind of servers and services. The database is not accessible from outside the Commission. Inside the Commission, the database can be accessed using a UserID/Password.
The personal data will be recorded by Proeipaha consortium whose aim is to support the Commission in the implementation of the activities related to the EIP on AHA. The contractor Proeipaha, acting as processor, has to guarantee the security and confidentiality of the information as required by Regulation (EC) 45/2001.
HOW LONG DO WE KEEP YOUR DATA?
If your application is accepted, your personal data will be retained by the Commission for the duration of the European Innovation Partnership on Active and Healthy Ageing (part of the Europe 2020 strategy), unless you request the deletion of your personal data by contacting the support team (see Contact information under section 7).
The personal data recorded in the database managed by the Proeipaha consortium will be retained only for the duration of the contract. The contractor Proeipaha will destroy such data at the end of the contract.
How can you verify, modify or delete your information?
In case you want to verify which personal data is stored, have it modified, corrected or deleted, please contact us using the Contact Information below and explicitly specifying your request.
Contact Information
In case you wish to verify which personal data is stored, have it modified, corrected, or deleted, or if you have questions regarding the information processed in the context of the consultation, or on your rights, feel free to contact the support team at:
DG SANTE, Unit 02 Economic analysis
Recourse
Complaints, in case of conflict, can be addressed to the European Data Protection Supervisor.
D4 New Member Application Form 2015 Page 1 of 12 June 2015
[1]Regulation (EC) 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data