THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their regular monthly meeting on Tuesday, April 1, 2008 beginning at 6:00 P.M. in Courtroom #1 located in the Anson County Courthouse.
Commissioners present: Anna H. Baucom, Chairman
* Ross Streater, Vice Chairman
Bobby Sikes
Dr. Jim Sims
* Harold C. Smith
Claude A. Spencer
Jarvis Woodburn
Staff members present: Andy Lucas, County Manager
Bonnie M. Huntley, CMC, Clerk to the Board
Holly Berry, Finance Officer
Rita James, Data Processing Manager
Jennifer Baptiste, Planning
Phoebe Medlin, Library Director
Others: George C. Bower, Jr. County Attorney
Chairman Baucom called the meeting to Order, welcoming those present. Reverend Paul McClure of Hopewell United Methodist Church delivered the Invocation.
Approval of the Agenda by Commissioners: Chairman Baucom called for a moment of silence to pay respect to Larry Crandell, Director of Social Services who passed away last week. County Manager Lucas added under Administrative Matters as item 5c Insurance Broker recommendation. Chairman Baucom noted that item 6b the appointment to the Joint Community Advisory Committee had been pulled from the Agenda. Motion by Commissioner Woodburn, seconded by Commissioner Spencer, to approve the Agenda as presented with the addition and deletion. Motion carried unanimously.
*Vice Chair Streater arrived at the meeting at 6:10 P.M.
Appearances:
Phoebe Medlin, Library Director, invited Board members to attend the special activities going on at the library during the month. Ms. Medlin noted National Library Week would be April 13-20 and shared a list of the special activities with Board members. Ms. Medlin gave thanks to County Manager Lucas for his assistance in obtaining author Chip Bailey, Mecklenburg County Sheriff, for Tuesday April 15th. Ms. Medlin announced a special event scheduled for 11:00 A.M. Friday April 18th when the State of North Carolina, the Friends of the Library Group and the Sandhills Regional Library System will turn over the keys to the new bookmobile to Anson County. Ms. Medlin just returned from the National Public Library Convention in Minnesota where they featured our bookmobile. Ms. Medlin stated that we were in competition with Wake County and Anson County won and therefore got to attend the conference. Ms. Medlin shared that she had gotten five to ten thousand dollars worth of books donated to the bookmobile and most are signed by the author. Ms. Medlin shared that Books on Tape gave them $1,000 worth of audio tapes for the bookmobile. Ms. Medlin thanked Board members for all the support they’ve given the library. Chairman Baucom referred to the Proclamation contained in the Consent Agenda and read portions thereof for those present. Ms. Medlin shared that over one-third of their circulation is through the bookmobile and they circulated over 25,000 books last year.
Public Addresses to the Board: Betty Gholston, Scotland County Commissioner and candidate for the State Senate, introduced herself to Board members. Ms. Gholston announced that she has been a member of the Scotland County Board of Commissioners for almost seven years and prior to that she served twelve years on the board of education and twelve years as a Council member for the Town of Wagram. Ms. Gholston stated that one of her platforms was for local and state government to work together. Ms. Gholston thanked the Board for allowing her to speak.
Consent Agenda: Chairman Baucom referred to the Proclamations found under Consent and called attention to the items by reading a portion of the proclamations. Commissioner Sims asked if there would soon be regulations to prevent plastic bottles and jugs from going into the landfill with Mr. Greene answering Senate Bill 1492. Commissioner Sims commented that we need to start thinking soon about how to recycle. Chairman Baucom then read a portion of the Anson County Government Employee Appreciation Week Proclamation proclaiming the week of April 6-12, 2008 as Anson County Government Employee Appreciation week. In reading a portion of the National Telecommunicators Week Proclamation declaring the week of April 13-19 as National Telecommunicators Week Chairman Baucom shared that she had visited the 911 center and feels this must be the most stressful environment. Chairman Baucom then read a portion of the Proclamations for National Library Week and Public Health Month. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve the Consent Agenda as presented. Motion carried unanimously.
Minutes: Approved minutes dated March 4, 2008 for both regular and closed session and minutes of the Special Meeting dated March 18, 2008 both regular and closed session.
Tax Releases:
Budget Expense Report and Fund Balance Update:
Tax Collector’s Report:
Budget Amendment – Human Resource: Recognize and appropriate funding to cover expenses no longer split between Veteran Services and Human Resources.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-4125 $ 1,300
Total Increase: $ 1,300
Section 2. General Fund Revenues:
Increase: 11-4130 $ 1,300
Total Increase: $ 1,300
Adopted this 1st day of April, 2008
Budget Amendment – Administration Building: Recognize and appropriate loan proceeds from the refinancing of the Administration Building at closing with renovation loan.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-4162 $ 400,000
Total increase: $ 400,000
Section 2. General Fund Revenues:
Increase: 11-4162 $ 400,000
Total Increase: $ 400,000
Adopted this 1st day of April, 2008.
Budget Amendment – WWTP: Recognize and appropriate funding transferred from the 32 fund.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 17. WWTP Fund Expenditures:
Increase: Operations & Maintenance $ 3,367
Total Increase: $ 3,367
Section 18. WWTP Fund Revenues:
Increase: Transfer from 32 Fund $ 3,367
Total Increase: $ 3,367
Adopted this 1st day of April, 2008.
Budget Amendment – Airport: To reclassify revenue from Fund Balance Appropriation to County Match.
AMENDMENT
Anson County Airport Project Ordinance
BE IT ORDAINED by the Anson County Board of Commissioners that the Anson County Airport Project Ordinance be amended as follows:
Section 1. Revenues:
Decrease: Fund Balance Appropriation $ (87,217)
Increase: County Match $ 87,217
Net Change $ -
Adopted this 1st day of April, 2008.
Budget Amendment – DSS: Recognize and allocate additional funding from the Division of Social Services for Child Daycare.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-5310-5580 $ 48,895
Total Increase: $ 48,895
Section 2. General Fund Revenues:
Increase: 11-5310 $ 48,895
Total Increase: $ 48,895
Adopted this 1st day of April, 2008.
Budget Amendment – Domestic Violence: Recognize and appropriating funding for the Domestic Violence Coalition from the Family Violence Prevention Funding.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-4325 $ 5,366
Total Increase: $ 5,366
Section 2. General Fund Revenues:
Increase: 11-4325 $ 5,366
Total Increase: $ 5,366
Adopted this 1st day of April, 2008.
Budget Amendment – Landfill: Recognize and appropriate revenue and fund balance reserve from SCRAP Tire Disposal Fees.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-4720 $ 10,000
Total Increase: $ 10,000
Section 2. General Fund Revenues:
Increase: 11-4720 $ 10,000
Total Increase: $ 10,000
Adopted this 1st day of April, 2008.
Budget Amendment – Health Department – Family Planning: Allocate additional funding from the Department of Health & Human Services for the Family Planning Program.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-5110-5181 $ 16,368
Total Increase: $ 16,368
Section 2. General Fund Revenues:
Increase: 11-5100 $ 16,368
Total Increase: $ 16,368
Adopted this 1st day of April, 2008.
Budget Amendment – Health Department – Ryan White Funding: To reduce the Ryan White Funding from the health Department per the Amended Contract Agreement.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Decrease: 11-5110-5181 $ (51,667)
Total Decrease: $ (51,667)
Section 2. General Fund Revenues:
Decrease: 11-5100 $ (51,667)
Total Decrease: $ (51,667)
Adopted this 1st day of April, 2008.
Budget Amendment – Emergency Management: Appropriate funding received from the Department to Crime Control and Public Safety for the Emergency Performance Supplemental Grant 2007.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-4330 $ 4,750
Total Increase: $ 4.750
Section 2. General Fund Revenue:
Increase: 11-4330 $ 4,750
Total Increase: $ 4,750
Adopted this 1st day of April, 2008.
Budget Amendment- Health Department – Food & Lodging Program: Recognize and allocate additional funding from the Department of Environment & Natural Resources for the Food & Lodging Program.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-5110-5181 $ 2,880
Total Increase: $ 2,880
Section 2. General Fund Revenues:
Increase: 11-5100 $ 2,880
Total Increase: $ 2,880
Adopted this 1st day of April, 2008.
Budget Amendment - Jail IAFIS Fingerprint Machine: To recognize and appropriate funding from the North Carolina Department of Justice for the IAFIS Fingerprint Machine and to reallocate funding to cover the cost of the printer needed for IAFIS Fingerprint Machine.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-4320 $ 26,380
Decrease: 11-4310 $ (2,600)
Total Increase: $ 23,780
Section 2. General Fund Revenues:
Increase: 11-4320 $ 23,780
Total Increase: $ 23,780
Adopted this 1st day of April, 2008.
Budget Amendment – Cooperative Extension: Appropriate funding for the Cooperative Extension Feasibility Study Grant from Pee Dee Electric Membership Corporation.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-4950 $ 6,600
Total Increase: $ 6,600
Section 2. General Fund Revenues:
Increase: 11-4950 $ 6,600
Total Increase: $ 6,600
Adopted this 1st day of April, 2008.
Budget Amendment – Administration Building: Reallocate funding to cover bid printing cost and closing settlement statement.
AMENDMENT
Anson County Administration Building Capital Project Ordinance
BE IIT ORDAINED by the Anson County Board of Commissioners that the Anson County Administration Building Capital Project Ordinance be amended as follows:
Section 4. Expenditures:
Increase: Administration/Engineering $ 1,657
Increase: Land/Building $ 850
Increase: Legal/Closing Cost $ (2,507)
Net Change $ -
Adopted this 1st day of April, 2008.
Budget Amendment – Triangle Brick Project: To realign budget to actual expenditures at the closing of the project.
AMENDMENT
Anson County North Carolina Rural Economic Development Center Supplemental Grant Project
Project Number: 02-66-36
BE IT ORDAINED by the Anson County Board of Commissioners that the Anson County North Carolina Rural Economic Development Center Supplemental Grant Project Ordinance be amended as follows:
Section 3. Expenditures:
Increase: Legal Services, appraisals, permits, acquisition of property $ (167)
Increase: Sewer Construction $ 2,121
Increase: Contingency $ (5,237)
Increase: Transfer to 62 Fund $ 3,367
Total Increase: $ 84
Section 3. Revenues:
Increase: Transfer from 25 Fund $ 84
Total Increase: $ 84
Adopted this 1st day of April, 2008.
Sandhills Mental Health – Quarterly Fiscal Report:
Actual Revenues = $ 21,317,992
Actual Expenditures = $ 19,222,908
Revenues in Excess of Expenditures = $ 2,095,084
Proclamation – 2008 Spring Litter Sweep: Accept the Proclamation issued by Governor Easley and sent from the Department of Transportation naming April 19-May 3, 2008 Litter Sweep time in North Carolina.
SPRING LITTER SWEEP 2008
PROCLAMATION
WHEREAS, the North Carolina Department of Transportation organizes an annual spring statewide roadside cleanup to ensure clean and beautiful roads in North Carolina; and
WHEREAS, the Spring 2008 "LITTER SWEEP" roadside cleanup will take place April 19 – May 3, 2008, and encourages local governments and communities, civic and professional groups, businesses, churches, schools, families, and individual citizens to participate in the Department of Transportation cleanup by sponsoring and organizing local roadside cleanups; and
WHEREAS, Adopt-A-Highway volunteers, Department of Transportation employees, Department of Correction inmates and community service workers, local government agencies, community leaders, civic and community organizations, businesses, churches, schools, and environmentally concerned citizens conduct annual local cleanups during "LITTER SWEEP" and may receive certificates of appreciation for their participation; and
WHEREAS, the great natural beauty of our State and a clean environment are sources of great pride for all North Carolinians, attracting tourists and aiding in recruiting new industries; and
WHEREAS, the cleanup will increase awareness of the need for cleaner roadsides, emphasize the importance of not littering, and encourage recycling of solid wastes; and