Graduate Council Executive Committee Meeting Minutes

January 13, 2014

Ragsdale 221, 3:30-5:20 pm

Present: Atkinson, Terry; Cox, Kathy; Decker, Jim; Gemperline, Paul; Keiper, Brett; McFadden, Cheryl; Ries, Heather; Schwager, Paul; and Bob Thompson

Guests: Thomas McConnell and Belinda Patterson

  1. Call meeting to order

3:35 pm

  1. Minutes
  2. Approval of 11/25/13 GCEC minutes

Approved as amended

  1. Review of 12/09/13 GC minutes
  2. Review of 12/09/13 GC minutes
  3. Review of GCC minutes 12/04/13
  1. Request for exceptions

GCEC voted to go into closed session for purposes of maintaining confidentiality of student records 3:46 pm

GCEC voted to leave closed session 4:37 pm

  1. Develop agenda for January 27, 2014 Graduate Council meeting
  2. Continuity of operations in Graduate Admission Office – Paul Gemperline

Robin Ashely’s job duties are being divided among Colleen Roland, Theresa Cartwright, Derrick Isler, Sarah Batchelor, Belinda Patterson, and Tom McConnell

  1. Charge to thesis/dissertation oversight committee – Bob Thompson
  • Agenda item for the next GPD meeting
  • Surveys will be sent to GPD
  • Derrick Isler is working with Qualtrics data
  • Federal Gainful Employment reporting requirements – Graduate certificates eligible for federal aid
  • Dr. McConnell has individually emailedthe Certificate Program Directors of the relevant programs (approximately 30)
  • New graduate school website is being developed and should be ready to go live soon, will include federally required postings
  • UNC-GA GTA training and reporting standard – Feb 15 reporting deadline
  • Dr. McConnell will begin working on this week
  • Graduate School will pull data for programs
  • Agenda item for the next GPD meeting
  • Planning for assistantship budget and out of state remissions allocation project, FY 2014/15 & FY 2015/16 – Paul Gemperline
  • Involve stakeholders in the entire process: Graduate Council, Graduate Program Directors and Coordinators, Academic Deans, Associate Deans, Chairs – to adapt/revise to new forms
  • End of spring semester, 2014: roll out new forms
  • Summer: Graduate School populates forms with data
  • August: populated forms are disseminated to associate deans
  • September: receive corrections and adjustments from units/colleges
  • October: finalized forms back to Graduate School
  • November: Prepare proposed GA and remission budgets for Academic Dean review
  • December: allocations/reallocations for fall 2015 – spring 2016 reported to the units/colleges
  • Planning for workshops at ECU – student authored NSF Graduate Research Fellowship Proposals
  • Ernie Marshburn will conduct workshop
  • Student authored proposals; input needed from faculty for successful proposal is likely to be significant
  • Challenging, but overall success rate last cycle was ~17%
  • NSF considers regional representation, and North Carolina last cycle had only six (Virginia had 20 such grants)
  • Under-represented disciplines also taken into consideration by NSF

Respectfully submitted,

Amy E. Tripp