Verify Student & Teacher Info

Table of Content

Soft Launch – Day 1

Instructions to Login to the system

Instructions to Verify Student & Teacher Info

1.Verify Student Info

1.1.Date of Birth

1.2.Birth Certificate Number

1.3.Gender

1.4.IC Number

1.5.Student Full Name

1.6.Address

1.7.Electronic Address

1.8.Phone

1.9.Citizenship

1.10.Ethnicity

1.11.Religious Preference

1.12.Rank Among Siblings

1.13.Student Program

1.14.Student Plan

2.Verify Teacher Info

2.1.Date of Birth

2.2.Gender

2.3.IC Number

2.4.Teacher Full Name

2.5.Address

2.6.Electronic Address

2.7.Phone

2.8.Citizenship

2.9.Ethnicity

2.10.Religious Preferences

2.11.Academic Career

Soft Launch – Day 1

Instructions to Login to the system

  1. Go to
  2. Enter User ID: (IC Number) e.g. 01123456
  3. EnterPassword: (Date of Birth, format: DDMMYYYY) e.g. 01011986
  4. Click on Sign In or press Enter.

Instructions to Verify Student & Teacher Info

1.Verify Student Info

Schools will be provided student infoto be verified. If there are any changes to be made, they are required to shade rowsas YELLOW and shade cell with changesasBLUEaccordingly. Listed below are instructions on how to update respective details. An example has been shown below.

Student Full Name / Gender / Date of Birth / Country / IC Color / IC Number / Birth Certificate No.
AIMAN HAKEEM BIN HJ ZAINAN AZLAN / M / 20-02-2008 / BRN / 0088566-01
MOHAMAD NOOR HIDAYAT BIN ROSMAN / M / 30-06-2007 / BRN / 0085468-01
MOHAMMAD NURAMIRIN AQASHA BIN MOHAMMAD HEIRDAWADI / M / 15-09-2007 / BRN / 0086509-01
1.1.Date of Birth
  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Add/Update a Person

  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on the Search button.
  1. User will be directed to Biographical Details page.

  1. Click on to select the date.

  1. Click on Save button.
1.2.Birth Certificate Number

  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Add/Update a Person
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on the Search button.
  1. User will be directed to Biographical Details page.
  1. Update Birth Certificate ID.
  1. Click on Save button.
1.3.Gender

  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Add/Update a Person
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Biographical Details page.
  1. Click on ‘+’ button to add new record.
  1. Set Effective Date as 01/12/2014 and update Gender.
  1. Click on Save button.
1.4.IC Number

  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Add/Update a Person
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on the Search button.
  1. User will be directed to Biographical Details page.
  1. Update National ID Type and National ID.
  1. Click onSave button.

1.1.

1.2.

1.3.

1.4.

1.5.Student Full Name
  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Biographical (Student) > Names
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on the Search button.
  1. User will be directed to Names page.
  1. Click on Primary link to view the name details.
  1. Click on Manage Long Name link.
  1. User will be directed to Manage Long Name page.
  1. UpdateStudent Full Name as Long First Name and Long Full Name.

Long Middle Name is the 2nd Name.

Long Last Name is the 3rd Name.

  1. Click on OK button to update and return to Names page.
  1. Set Effective Date as 01/12/2014 and update First Name, Middle Name and Last Name.
  1. Click onSubmit button.
  1. Click on Savebutton.
  2. To check name, click on Name History link.
  1. User is directed to Name Type History page.
1.6.Address
  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Biographical (Student) > Addresses/Phones > Addresses
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Addresses page.
  1. Click on Home link to update home address type.
  1. Click onEdit Address link to update address.
  1. User will be directed to Edit Address page.
  1. Update address fields accordingly.
  1. Click on Ok button to update and return to Addresses page.
  1. Set Effective Date as 01/12/2014.
  1. Check Address Type as Home.
  1. Click on Submit button.
  1. Click on Save button.
  1. To check, click on Edit/View Address Detail link.
  1. User will be directed to Address Historypage.
1.7.Electronic Address
  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Biographical (Student) > Addresses/Phones > Electronic Addresses
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Electronic Addresses page.
  1. Update email address.
  1. Click on Save button.
1.8.Phone
  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Biographical (Student) > Addresses/Phones > Phones
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Phone Numbers page.
  1. Select Phone type and update phone details.
  1. Click on Save button.
1.9.Citizenship
  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Identification (Student) > Citizenship > Citizenship and Passport
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Citizenship/Passport page.
  1. SelectCitizenship Status from dropdown list.
  1. Click on Save button.
1.10.Ethnicity
  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Biographical (Student) > Personal Attributes > Ethnicity
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

iv)

  1. Click on Search button.
  1. User will be directed toEthnicity page.
  1. Click on lookupEthnic Group and select the Ethnic Group.
  1. Click on Save button.
1.11.Religious Preference
  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Biographical (Student) > Personal AttributesReligious Preferences
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Religious Preference page.
  1. Select Religious Preference from dropdown list.
  1. Click on Save button.
1.12.Rank Among Siblings
  1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Biographical (Student) > Personal Attributes > Student Family Details
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Student Family Details page.
  1. Click on ‘+’ button.
  1. Set Effective Date as 01/12/2014.
  1. Scroll to the bottom, at Sibling Details section, update Rank Among Siblings field.
  1. Click on Save button.
1.13.Student Program
  1. Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Student Program page.
  1. Click on ‘+’ button and set Effective Date as 01/12/2014
  1. Set Program Action as DATA(Data Change).
  1. Click on lookup Academic Program and select Academic Program.
  1. Enter Admit Term as 1440.
  1. Click on Student Plan tab.
  1. Click on lookup Academic Plan and select Academic Plan.
  1. Click on Save button.
1.14.Student Plan
  1. Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Student Programpage.
  1. Click on ‘+’ button and set Effective Date as 01/12/2014
  1. Set Program Action as DATA(Data Change).
  1. Click on Student Plan tab.
  1. Click on lookup Academic Plan and select Academic Plan.
  1. Click on Save button.

2.Verify Teacher Info

Schools will be provided teacher infoto be verified. If there are any changes to be made, they are required to shade rows as YELLOW and shade cell with changesasBLUE accordingly. Listed below are instructions on how to update respective details. An example has been shown below.

Teacher ID / Teacher Full Name / Marital Status / Gender / Date of Birth / Country / IC Color / IC Number
S00-120312 / MANISAH BT ISHAK@ISMAIL / M / F / 21-Feb-70 / BRN / IC - Yellow / 00120312
S00-289136 / HJ MD SUAZMIE BIN HJ ZULKIFLI / M / M / 04-Aug-81 / BRN / IC - Yellow / 00289136
2.1.Date of Birth
  1. Navigate to Main Menu > Campus Community > Personal Information Add/Update a Person
  1. Search teacher using

i)Empl ID – Teacher ID, e.g. S01-123456

ii)National ID - IC Number, e.g. 01123456

  1. Click on Search button.
  1. User will be directed to Add/Update a Personpage.
  1. Click on to select the date.
  1. Click on Save button.

2.2.Gender

  1. Navigate to Main Menu > Campus Community > Personal Information Add/Update a Person
  1. Search teacher using

i)Empl ID – Teacher ID, e.g. S01-123456

ii)National ID - IC Number, e.g. 01123456

  1. Click on Search button.
  1. User will be directed to Add/Update a Person page.
  1. Click on ‘+’ button.
  1. Set Effective Date as 01/12/2014 and update Gender.
  1. Click on Save button.

2.3.IC Number

  1. Navigate to Main Menu > Campus Community > Personal Information Add/Update a Person
  1. Search teacher using

i)Empl ID – Teacher ID, e.g. S01-123456

ii)National ID - IC Number, e.g. 01123456

  1. Click on Search button.
  1. User will be directed to Add/Update a Personpage.
  1. Update National ID Type and National ID.
  1. Click on Save button.

2.4.Teacher Full Name

  1. Navigate to Main Menu > Campus Community > Personal Information > Biographical > Names
  1. Search teacher using

i)Empl ID– Teacher ID, e.g. S01-123456

ii)National ID - IC Number, e.g. 01123456

  1. Click on the Search button.
  1. User will be directed to Names page.
  1. Click on Primary link to view the name details.
  1. Click on Manage Long Name link.
  1. User will be directed to Manage Long Name page.
  1. Update Teacher Full Name as Long First Name and Long Full Name.

Long Middle Name is the 2nd Name.

Long Last Name is the 3rd Name.

  1. Click OK button to update and return to Names page.
  1. Set Effective Date as 01/12/2014 and update First Name, Middle Name and Last Name.
  1. Click on Submit button.
  1. Click on Save button.
  1. To check name, click on Name History link.
  1. User is directed to Name Type History page.

2.5.Address

  1. Navigate to Main Menu > Campus Community > Personal Information > Biographical > Addresses/Phones > Addresses
  1. Search teacher using

i)Empl ID – Teacher ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

  1. Click on Search button.
  1. User will be directed to Addresses page.
  1. Click on Home link to update home address type.
  1. Click on Edit Address link to update address.
  1. User will be directed to Edit Address page.
  1. Update address fields accordingly.
  1. Click on Ok button to update and return to Addresses page.
  1. Set Effective Date as 01/12/2014.
  1. Check Address Type as Home.
  1. Click on Submit button to submit updated address.
  1. Click on Save button.
  1. To check, click on Edit/View Address Detail link.
  1. User will be directed to Address History page.

2.6.Electronic Address

  1. Navigate to Main Menu > Campus Community > Personal Information > Biographical > Addresses/Phones > Electronic Addresses
  2. Search teacher using

i)Empl ID – Teacher ID, e.g. S01-123456

ii)National ID - IC Number, e.g. 01123456

  1. Click on Search button.
  2. User will be directed to Electronic Addresses page.
  3. Update Email Address details.
  4. Click on Save button.

2.7.Phone

  1. Navigate to Main Menu > Campus Community > Personal Information > Biographical > Addresses/Phones > Phones
  2. Search teacher using

i)Empl ID – Teacher ID, e.g. S01-123456

ii)National ID - IC Number, e.g. 01123456

  1. Click on Search button.
  2. User will be directed to Phone Numbers page.
  3. Select Phone type and update Phone details.
  4. Click on Save button.

2.8.Citizenship

  1. Navigate to Main Menu > Campus Community > Personal Information > Identification > Citizenship > Citizenship and Passport
  2. Search teacher using

i)Empl ID – Teacher ID, e.g. S01-123456

ii)National ID - IC Number, e.g. 01123456

  1. Click on Search button.
  2. User will be directed to Citizenship/Passport page.
  3. Select Citizenship Status from dropdown list.
  4. Click on Save button.

2.9.Ethnicity

  1. Navigate to Main Menu > Campus Community > Personal Information Biographical > Personal AttributesEthnicity
  2. Search teacher using

i)Empl ID – Teacher ID, e.g. S01-123456

ii)National ID - IC Number, e.g. 01123456

  1. Click on Search button.
  2. User will be directed to Ethnicity page.
  3. Click on lookup Ethnic Group and select the Ethnic Group.
  4. Click on Save button.

2.10.Religious Preferences

  1. Navigate to Main Menu > Campus Community > Personal Information > Biographical > Personal AttributesReligious Preference
  2. Search teacher using

i)Empl ID – Teacher ID, e.g. S01-123456

ii)National ID - IC Number, e.g. 01123456

  1. Click on Search button.
  2. User will be directed to Religious Preference page.
  3. Select Religious Preference from dropdown list.
  4. Click on Save button.

2.11.Academic Career

  1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table
  2. Search teacher using

i)Empl ID – Teacher ID, e.g. S01-123456

ii)National ID - IC Number, e.g. 01123456

  1. Click on Search button.
  2. User will be directed to Instructor/Advisor Tablepage.
  1. Click on ‘+’ button.
  1. Set Effective Date as 01/12/2014.
  1. Click on lookup Academic Career to update Academic Career.
  1. If teacher teaches more than 1 Academic Career, click on ‘+’ button.
  1. Click on lookup Academic Career to select Academic Career.
  1. Click on Save button.

Transfer to Government School

  1. Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan
  1. Search student using

i)Empl ID – Student ID, e.g. 100000001

ii)National ID - IC Number, e.g. 01123456

iii)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Student Program page.
  1. Click on ‘+’ button and set Effective Date as 01/12/2014.
  1. Select Program Action as DATA.
  1. Select Action Reason.
  1. Click on the Campus lookup button and select the school the student transferred to.
  1. Click on Save button.

Transfer to Non-Government School

  1. Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan
  1. Search student using

iv)Empl ID – Student ID, e.g. 100000001

v)National ID - IC Number, e.g. 01123456

vi)Birth Certificate ID - e.g. 0097994-01

  1. Click on Search button.
  1. User will be directed to Student Program page.
  1. Click on ‘+’ button and set Effective Date as 01/12/2014.
  1. Select Program Action as WADM.
  1. Select Action Reason.
  1. Click on Save button.

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