BASIC SKILLS ADVISORY COMMITTEE MEETING (BSAC)

UNAPPROVED MINUTES

FRIDAY September 17, 2010, Baltic Room

Attending: Len Schreibstein, Judy Colson, LeAnn McGinley, Marta Mora-Evans, Cheryl Miller, Ginny Aragon, Whitney Clay, Gretchen Ehlers, HelenPivk, Alicia Hernandez, Irene Serna, Vickie Kalivitis, Rebecca Wong

  1. Committee Reviewedand ApprovedMay 14thmeeting minutes.
  1. LeAnn informed us that the Ability-To-Benefit (ATB) test that West Valley uses is being discontinued; LeAnn does not know what ATB test WVC will use next.
  1. New Representatives were welcomed: Vicky Kalivitas (English); Patti Yukawa (Counseling); Angelica Bangle (Matriculation). Alicia Hernandez will attend at least some meetings in the future. Alicia is from EOPS; and will be coordinating the EOPS PAL program.
  1. TRIO Grant awarded; Coordination of BSAC and TRIO efforts.

WVC wasawarded the TRIO grant; it will go to the Board next Tuesday for approval; The grant is for a period of 5 years.

Committee members expressed that BSAC should keep abreast of TRIO to coordinate what we are doing with TRIO activities; there seem to be many parallel areas (counseling, tutoring, case management.)

Victoria has schedule A first meeting on Wed Sept 22nd. todiscuss initial TRIO implementation plans. A number of us plan to attend. Irene mentioned that an important concern is to target students not already connected with programs but who are at risk.

  1. Great Teacher’s Seminar and Professional Development Days Presentation

(Great Teacher’s Seminar attendees: Susan Sherrill, Whitney Clay, Ross Smith and Rachel Sandoval were faculty specifically in basic skills related areas who attended. A total of eight West Valley instructors attended. Whitney said it was the best conference she has been to but added that it is hard to describe as you have to “do it” to get the conference because it is experiential.

Thank you to Susan, Whitney, Ross, Rachel and William Clay for their excellent presentation at Professional Development Days. Attendees at this presentation expressed interest in participating in a Great Teaching Learning Community here at WVC. Cheryl, Whitney and Gretchen have volunteered to organize what will be a monthly “Learning Community.” (Note: the first meeting is scheduled for October 14th from 3:00 to 3:30PM in Business 4

  1. We discussed whether BSAC should fund slots for the Great Teacher’s Seminar in August 2011. The consensus was yes.
  1. Training Opportunities:
  2. CADE 1rst Annual Fall Conference (Oct. 22, 2010) Millbrae, CA Len passed out info about the California Association for Developmental Education conference this Oct. Cost will be $60 for members and $80 for non-members (to include a one year membership.) We agreed that BSAC would fund the conference fee for attendees. More information will be disseminated as it becomes available.
  3. Strengthening Student Success Conference (Oct. 6-8, 2010) Costa Mesa.
  4. LeAnn passed out information on training opportunities from the National Resource Center for the 1st Year Experience and Students in Transition; annual conference on the first year experience taking place in Feb in Atlanta GA; LeAnn strongly recommends that a team from WVC attend.
  1. 2009-10 End-Year Expenditure Report. Update on 2010-2011 BSAC Budget.

Can carry over monies for two years; had to, and did, spend all 2007-2008 funds. We are now carrying over approximately 107,000 from 2008-09 and 2010-11.

The allocation this year is likely to be $90,000. However, we will not be sure until after the State budget is passed.

The Governor proposed that Basic Skills Initiative fundbe in the flexibility category, but the legislature seems to have gone in the direction of keeping the funds in a separate dedicated category.

In Fall 2010—BSAC will pay for Puente and Success (instructors) program coordination time but not in the Spring.

  1. We once again will need to submit an Annual Plan and Budget for the year 2010-2011. However, we will not have the final format and template until after the State budget is passed and signed. We will likely also need to update the Chancellor’s office in this year on progress toward our Five Year Goals.

The committee reviewedthe 2009-10 Annual Plan. We also discussed the process to update last year’s plan and to prepare the 2011-2012 Annual Plan and Budget.

We have been informed by Juan Cruz in the Chancellor’s Office that colleges will be given adequate time once the plan date is set to prepare the necessary report.

This will be a major topic at our Oct 8th meeting

We went through and discussed last year’s plan. Discussion for each item was as follows:

A.1-no change

This year need to concentrate on A.2

Departments which had projects funded by BSAC will need to submit evaluations of projects by the next meeting.

A.3 Gretchen and Cheryl are providing some help with coordination; Marta’s work study student may be able to help with clerical duties.

A.4- We havedone a decent job in this area; need to do more w/presentations to the Division Chair Council, the Academic Senate and the Board of Trustees. We will form a sub-committee to coordinate and provide these presentations.

B.1- still need to work on this area; LeAnn mentioned that all college-level courses have Read 961 and English 905 as recommended prep; BUT college, instructors, students don’t know this;

Gretchen underscored the need to take action on this item; Gretchen, Marta, Vickie and Cheryl will work on this area.

B.2-Assessment center has been designed and built in Tu 23; The subject came up whether at a future point, computers might be needed in the Assessment Center.still needs computers;

C.1-Math Dept learning community; Great Teaching learning community; flex day presentations

C.2- need to work on this area

C.3-Great Teacher’s seminar; learning community; BEST teaching tips; maybe publish teaching ideas that come out of Great Teaching learning community

C.4-It has worked well coordinatingwith the Prof Dev Committee. Both Michelle Francis and Ross Smith are members of that committee.

D.1-Gretchen suggested using math tutoring as a modelto make sure all tutors are trained in the same way; Greg Allen has developed Powerpoint for training; Whitney developed handout for tutors to train tutors about reading strategies, study strategies; moved away from providing specific reading tutoring

D.2-Susan Sherrill is coordinating adjunct program which is supporting fewer classes this semester; need data analysis from Inge to evaluate success of Adjunct Program. Classes supported are Acct 10 (Nancy Ghodorat), Math 106 Betty Weiss), Bio 10/11 (all sections)

D.3-Haven’t done much with this except BEST teaching tip; Mission’s TRIO developed modules, could we use these?

D.4-survey has been developed; need to determine what is the next step and implement.

  1. Future Proposals: the question was raised whether we should put out a call for proposals? The Committee consensus was that we should primarily fund, and put effort into, projects that already exist in our plan. However, Len will put out a call for possible new projects but these would need to be “self-contained.” That means the department would need to responsible for all aspects of the project and would need little “hands-on” assistance from the committee. Proposals will be submitted for consideration at our November meeting.
  2. Updates and discussion of issues:
  3. Assessment Center update (Ginny)
  4. Tutorial Services update (Ginny/Victoria)
  5. Math Resource Center update (Gretchen/Rebecca)
  6. Establishment of Basic Skills Learning Community in 2010-11 (Cheryl/Michelle/Rebecca/Len)
  7. Data: Request for 2009-10 project reports by next meeting (Oct 8th) (Inge/Len)
  8. Career Programs Liaison Group (Susan Sherrill/Katherine/Tiina)
  9. Echo 360 Project (Rebecca)
  10. PAL Program:-can refer students to EOP for stats tutoring even if they are not EOP students. Tutoring will be in multiple areas.
  1. Len will work with David Duncan, WVC webmaster, to post past reports and recent minutes on the college website. We will also try to find someone to design a specific West Valley BSAC/BSI webstie.
  1. Other Business
  1. Next meeting: Friday October 8, 2010 from 9 a.m. to 11 a.m. in Business 4.FOCUS WILL BE PREPARATION OF 2010-11 ANNUAL PLAN AND BUDGET

(NOTE on 10/6/10: This meeting has been cancelled/postponed because without a state budget, we do not yet have the necessary template.)