Spanish Interpreter/Orientation Leader Position Overview

Spanish Interpreter/Orientation Leader Position Overview

The Office of New Student Orientation and Parent Relations (NSOPR) is looking for individuals who can assist Spanish-speaking family members of new students with Spanish/English interpretation between patients/families and university staff. Interpreters will attend orientation sessions with Spanish-speaking parents/family members and interpret the speakers presentation, translate any questions the parents/family members have from Spanish to English for the presenter, and answer questions about the orientation program for parents/family members.

Orientation leaders are mentors and role models, assisting with the facilitation of activities with new students and family members. When students are not needed for interpreting, they will be assisting with orientation activities and new students as orientation leaders.

NSOPR Mission Statement

To assist new students with their transition to the university’s academic, social, and cultural community through purposeful programs, services, and resources that will provide a foundation for student success and retention. NSOPR also serves families of new and current students with programs and resources that will help them understand and provide support for their student’s initial transition to college all the way through to graduation.

Goals of Orientation

to assist new students, their parents, and family members intheir transition to the University;
to assist new students in learning about the academic program, policies, and faculty expectations of students;
to assist new students in learning about various services and resources on campus;
to assist new students, their parents, and family members in learning about the various aspects of campus life including, traditions, campus activities, and support services;
to assist new students in meeting UIS administrators, faculty, and students.

Responsibilities

Provide a welcoming campus experience for new students and their Spanish-speaking families;
Serve as an interpreter during Orientation sessions that parents/family members want to attend;
Facilitate discussions with parents/family members during refreshment breaks and meals;
Operate as part of the Office of New Student Orientation & Parent Relations staff and a representative of the University of Illinois Springfield;
Perform duties as assigned, help as needed with duties that emerge over the course of NSOPR programming.
Provide a welcoming campus experience for new students and their families;
Lead an O-Group by facilitating discussions and enhancing the group development process;
Be a positive role model for new students, remembering that you are operating as part of The Office of New Student Orientation and Parent Relations and representing the University of Springfield;
Check email for updates weekly through the summer and daily during training and Launch Week activities.

Expectations

Show enthusiasm for the University of Illinois Springfield and its history as Sangamon State;
Promote campus traditions, programs, and services;
Encourage new student attendance at activities and events;
Advise and assist students with questions and concerns regarding the University and University life;
Participate in activities and events with the new students including evenings and Saturday sessions as assigned;
Perform all responsibilities in a punctual, reliable, and conscientious manner;
Exercise mature judgment, good humor, patience, and flexibility;
Be a respectful and considerate team member;
Demonstrate commitment to the goals of Orientation and the people we serve; and
Observe and reinforce all University of Illinois Springfield policies, and local, state and federal laws.

Requirements

Candidates must…

be a currently enrolled Undergraduate student at UISin the spring 2018 semester and be enrolled in fall 2018 semester classes at UIS;
have a fluency in English and Spanish to be able to translate information from orientation sessions from Spanish to English and English to Spanish;
have attended/participated in an UIS Orientation program;
have a minimum cumulative GPA of 2.25 and good academic and disciplinary standing with all UIS communities through the remainder of your commitment with NSOPR;
have some knowledge of UIS, its students, academics, campus life, traditions, and history as Sangamon State
have a positive attitude toward learning, meeting challenges, thinking creatively, and working as a member of a team;

be able to meet expectations of Employment Availability: OL training and orientation programs (see Timeline);

Skill Development

Leadership skills
Small group facilitation skills
Individual and group communication skills

Compensation

Hourly wage for training, orientation programs, and staff meetings - $11.25/hour;
NSOPR pays for housing in the Summer Conference Hall - $30/day during June and July employment, an approximate value of $540, plus the $25/day August early arrival fee, an approximate value of $200;
NSOPR will provide some meals during Orientation programs and some meals during June, July and August training – an approximate value of $507. Students will be responsible for meals not included in training and Orientation programs;
Uniform polos, t-shirts and nametags will be also provided – an approximate value of $65. Students will need to provide their khaki pants, shorts or skirts, and suitable footwear (no open-toed sandals, flip-flops, or clogs/mules/slip-on shoes).

Selection

Initial screening includes checking grades and standing with the University and a review of your application materials;
Individual interview with the Director of NSOPR, GA, and SOC(s).
Group Interview with other applicants, the Director of NSOPR, GA, and SOC(s)

How to Apply

Students interested in applying for a Spanish Translator/OL position should review the responsibilities, requirements, expectations, employment timeline, and job description to make sure they are eligible, willing, and able to fulfill them.
(A) by email sent to Lisa McGuire [
(1) Complete the Spanish Interpreter/OL Application -including answering the three questions;
(2) two completed orientation team recommendation forms- one from a member of the 2017 or 2016 Orientation Team member &the other from a UIS administrative staff or faculty member who has worked with you enough to address how you meet the OL criteria (Make sure you contact your references and let them know you are applying for this position and why you want the position. Send them the O-Team Recommendation Form 2018 (you can email the document or send them a link to the webpage where they can download it). Ask them to complete the form and return it to Lisa McGuire [ by the deadline below. ;
(3) a Spanish Language Competency Reference from either Sophia Gehlhausen in the Diversity Center or UIS Spanish Instructor, Stephanie Martinez (this means you have to take the initiative to contact Sophia or Stephanie for a meeting where they can evaluate your Spanish language skills and ask for them to write a reference certifying your Spanish speaking capabilities); and
(B) a current resume. Apply for the Spanish Interpreter/Orientation Leader position through Career Connect. Resume must be uploaded to Career Connect by 3 p.m. on Thursday, February 1, 2018.
(C)All other application materials and recommendations must be received by February 1 at 5 p.m.via email to Lisa McGuire .

If you have questions about the responsibilities, please contact Lisa McGuire at or call 217-206-8181.

Hiring Timeline

Applications availableOctober 30, 2017

Applications Due in Career ConnectThursday, February 1, 2018

OL Candidate Individual InterviewsFebruary 5-16, 2018

OL Candidates Group InterviewSaturday, February 3, 2018

O-Team Employment Offers Sent OutFebruary 19, 2018

OL EmploymentAgreements DueFebruary 21-23, 2018

New Hire Orientation *February 21 – 5 p.m.

February 22 – 4 p.m.

February 23 – 11 a.m. & 2 p.m.

Students will need to bring federal/state issued id or driver’s license and their social security card (the actual card not a copy) to complete employment paperwork if this is their first job at UIS. Be sure to have both of these items before attending New Hire Orientation. If you do not have these items with you when you come to the NSOPR New Hire Orientation, you will be asked to come to another session. Students need these items to complete their I-9 Employment Eligibility Verification (a federally required form) and for a criminal background check.
The UIS Undergraduate Checklist must be submitted to Financial Assistance/Student Employment, with your federal/state issued id or driver’s license and their social security card within 3 business days of your New Hire Orientation session.
First time UIS student employees must check UIS webmail for an email with the subject line “UI New Hire Login ID for (your name),” this is also known as Nessie New Hire. This information needs to be completed with five days of receiving this email. You will not be able to start work until it is completed. . If you have difficulty with any of the forms in Nessie New Hire it is your responsibility to contact Financial Assistance immediately.

Employment Availability

OLsmust be available for all of the following as a condition of employment:

Orientation Leader Training, part 1: Friday, March 9 3:30 – 6 p.m. *

Friday, March 23 3:30 – 6 p.m. *

Friday, March 30 No training – Good Friday

Friday, April 6 3:30 – 6 p.m. *

Saturday, April 7 10 a.m. – 5 p.m.

Friday, April 13 3:30 – 6 p.m. *

Friday, April 20 3:30 – 6 p.m. *

Friday, April 27 3:30 – 6 p.m. *

Friday, May 4 3:30 – 6 p.m. *

* There are no make-ups for training. Missing a session could impact your eligibility for employment

Orientation Team RetreatSaturday, April 14 10 a.m. – 5 p.m.

Orientation Leader June Move-inJune 5, 11 a.m. – 1 p.m.

Orientation Staff Meeting June 5, 6 – 8 p.m.

O-Team TrainingJune 6 - 9, 2018

Freshman 1 OrientationJune 11/12, 2018

Transfer SOARJune 13/14, 2018

Freshman 2 OrientationJune 15/16, 2018

Freshman 3 OrientationJune 18/19, 2018

Freshman 4 OrientationJune 21/22, 2018

June Move-outJune 22 after 6 p.m., June 23 at noon

July Orientation Team Move-inJuly 15, 2018 11 a.m. – 1 p.m.

Freshman 5 OrientationJuly 16/17, 2018

Transfer/Graduate 2 Orientation July 18, 2018

Freshman 6 OrientationJuly 20/21, 2018 (Possible Overflow)

July Move-outWill depend on if we have F6.

Orientation Team Fall Move-InAugust 15, 2018

O-Team Training/ WorkdayAugust 16, 2018

Transfer/Graduate 3 Orientation August 17, 2018

New International Student Check-inAugust 20, 2018

Freshman 7 OrientationAugust 20/21, 2018

New International Student Orientation August 21 and 22, 2018

Launch WeekAugust 22 – 25, 2018

Possible Fall EmploymentAugust 27 – December 28, 2018

Family WeekendLate September/Early/October 2018

New International Student check-inJanuary 2019

New International Student OrientationJanuary 2019

Spring Transfer/Graduate OrientationJanuary 2019

Spring Freshman OrientationJanuary 2019

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