Programme Manager DRC

National Post

Job Description

Job Purpose

The Programme Manager will develop and manage CAFOD’S Governance and Peace building portfolio. The Programme Manager will be responsible for the day to day planning and management of programme implementation, budget control, monitoring and evaluation, project staff recruitment and supervision, donor compliance and coordination with relevant partners, and will work closely with the respective local authorities and communities. The Programme Manager will be expected to provide context specific and technical advice during implementation and evaluating the relevance and appropriateness of the programme, proposing adjustments for cost effectiveness and sustainable impact. He/She will also monitor ongoing contextual analysis of the local social, economic and political factors affecting peace and ensuring learning from the projectsareshared.

Job Scope

Define the strategic orientation of projects,networking, programme quality assurance, partners’ capacity building, advocacy, staff supervision, development and administration, in line with our DRC Country Strategy and CAFOD’s Just One World corporate strategy. The Programme Manager will be part of the DRC Senior Management Team and will manage a team of Programme Officers, project budgets and funding within the scope of his/her authority.

Accountability

The Programme Manager position is one of two within DRC and works in close collaboration with the Country Representative, Programme Officers, andtechnical and administrative staff. The post holder will report to the Country Representative in Kinshasa.

Key responsibilities

Strategic leadership, oversight and reporting:

  • Support the implementation of the 2013-2015 Country Strategy Plan (CSP), especially the integration of CAFOD’s strategies and values in governance and peace building programming.
  • Facilitate quality assurance of all CAFOD programmess and undertake technical assistance and monitoring missions to the projects sites.
  • Provide overall strategic guidance to the programmeteams in order to achieve project results on time and at the required spending levels.
  • Provide leadership to wider cross organisational initiatives relating to the programme, for example media and communications work, advocacy and co-financing initiatives.

Programme Management

  • Ensure that all work planning is completed effectively with colleagues and partner organizations. Lead annual work-planning sessions with the technical teams, utilizing data and learning from Monitoring and Evaluation reports.
  • Develop and/or oversee the adaptation and implementation of management systems or standard operating procedures to administer all activities funded by institutional donors.
  • Collaborate with the Country Representative to ensure that programmatic objectives are met, and are in compliance with both CAFOD and funder requirements.
  • Negotiate and write contracts, MoUs, letters of agreement, and other contractual documents for partners and vendors, and manage to ensure that the objectives and terms of agreement are met.
  • Manage relationships with key partners both in Kinshasa and in target provinces, ensuring that CAFOD’s partnership policy is being respected across CAFOD supported governance and peace building programmes.
  • Understand CAFOD financial systems and ensure they are well followed by programme staff (Grant making, Assessment of Partners Financial Systems; Partners’ budgets and financial reports; Partner External Audits; Financial Problems and Fraud involving CAFOD grants).
  • Review, evaluate and analyze project progress and achievement against objectives and target indicators, and make necessary adjustments to ensure corrective actions are taken.
  • Routinely obtain reviews and approve reports and information for the country representative regarding the progress, constraints and actions being taken to meet programme objectives and/or modify approaches to optimize use of resources for stated and funded needs. Develop schedules for follow up to ensure timely submission of all reports, programme documents and headquarters’ policy requests.
  • Ensure CAFOD’s accountability standards are respected and that gender and HIV/Aids are mainstreamed into all new and existing programmes.

Developing partnerships and networks:

  • Work with the Country Representative to strengthen and enhance partnership/ co-operation/ consultation/ coordination with, where appropriate, national and local partners and national and international civil society actors for more effective programme implementation.
  • Effectively utilize on-going coordination mechanisms to ensure coherence of the programme with other country-programmes within the WAGL region.
  • Initiate and maintain consultation with Catholic and other relevant faith based agencies working on governance and advocacy in the region.
  • Support field and funding officers in negotiating consortium arrangements based on lessons learned from similar experiences.

Staff Management

  • Provide leadership to programme staff in operational planning and provision of support to programmes, including field staff candidate identification andorientation of new staff.
  • Guide and direct programme staff
  • Organize and lead programme coordination meetings
  • Prepare and follow work plans with each team member
  • Ensure a positive working environment and good team dynamics
  • Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country Representative
  • Ensure a building of capacity amongst technical staff in the relevant sectors
  • Oversee staff security: In cooperation with CAFOD security protocol, monitor the local security situation and inform the Country Representative of developments through regular updates; Contribute to the updating of the security guidelines in the project area of intervention; Ensure that security procedures are respected by each member of the project team.

Child Protection: CAFOD recognises the personal dignity and rights of children, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children and young people and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children, seeing these interests as paramount.

Essential
Understanding our context
A Understanding Catholic identity; Commitment to and understanding of the role of the Catholic Church in development
BUnderstanding CAFOD; Shares and supports CAFOD’s values; aware of differences in mission and approach between CAFOD and other agencies
CUnderstanding international development; Understands governance and peace building programming; solid technical grounding in advocacy work / Working together
D Managing ourselves; Acts as a technical resource on governance and peace building; supports professional development of others working on these issues
E Working with others; Provides technical accompaniment to others on governance and peace building; builds competence and confidence in dealing with complexity in different settings; provides leadership when working through sensitive issues with partners.
F Communicating; Communicates complexity in straightforward ways with a range of internal stakeholders
G Looking outwards; Keeps abreast of and contributes to developments in the governance and peace building sector; engages confidently with partners, staff, academia and other agencies on these issues; experience of working in networks / Making change happen
H Managing resources; Able to mainstream advocacy in humanitarian and/or development work
I Achieving results; Excellent analytical skills; identifies and develops better processes and ways of working to improve results
J Managing performance; Co-determines and monitors programmecycle, conflict resolution and capacity-building of staff, motivate and encourage staff to bring creative solutions to development issues
K Taking the lead; Leads, inspires and influences people on Governance and peace building issues, particularly where there is no direct authority over colleagues / Job-specific competencies
I. Strong knowledge of governance and peace building principles and mechanisms, and understanding of democracy promotion.
II. Strong programme management skills from design ,implementation, evaluation, and exit
III.Strong knowledge of financial management, and grants-related compliance requirements
IV. Excellent judgment in problem solving and decision-making on a consistent basis
V.Strong ability to initiate, foster, interact, and maintain relationships with contacts and stakeholders in a diverse and multicultural environment, with sensitivity and a high degree of courtesy, discretion, tact, and professionalism
VI. Fluency in French and English
Desirable
VII. Excellent communication and drafting skills.Knowledge of local language and/or regional experience an asset.
VIII. Proven ability to work creatively and independently both in the field and in the office.
IX. Being a strong team player and adept at creating a strong team spirit.
X. Ability to travel and work in difficult conditions and under pressure.

Key Competencies

Terms and Conditions

Contract / Two years contract, including a six- month probationary period
Salary / Grade 7a: $36,103.01(gross salary)[1] per annum with 5 annual increments up to
$40,615.92
Hours / 35 hours per week. Normal CAFOD office hours are 8:00 to 4:00 with one hour for lunch. This post will require some weekend and evening work for which time off in lieu may be taken.
Holidays / 34 days including official holidays and CAFOD days at Christmas/Easter.
Notice period / Three months either way after completion of the probationary period
Pensions / There is an optional contributory pension scheme (10% contribution from employer; 5% contribution from employee). Alternatively, CAFOD will make a similar contribution to a Personal Pension Plan.
Other benefits / Medical insurance will be provided for the staff member, spouse and children. Life insurance cover and personal accident insurance cover will also be provided. Life Assurance, Employee Assistance Programme and the Right to Buy Annual Leave of up to 10 additional days.
Location / Based in Kinshasa with 40% of time spent in Goma office and the field

CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to child protection.

Additional information

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CAFOD

CAFOD is the official Catholic aid agency for England and Wales. In more than 40 countries across the world, we bring hope, compassion and solidarity to poor communities, standing side by side with them to end poverty and injustice.

Our vision is a world transformed to reflect the Kingdom of God: a world where –

  • the rights and dignity of every person are respected
  • all have access to basic needs in life
  • women and men share equally in shaping their societies and our world
  • the gifts of creation are nurtured and shared by all for the common good and
  • the structures that shape people’s lives are just and enable peace.

Division

The purpose of the International Division is to have a lasting impact on poverty and injustice through development programmes, advocacy, and humanitarian response, in collaboration with our partners. The division will promote learning, strengthen and empower communities and people in need regardless of their race, gender, religion or politics, and build links between CAFOD supporters and partners overseas.

WAGL Team

CAFOD’s work in DRC forms part of the West Africa & Great Lakes Team (WAGL). The WAGL team also works in Sierra Leone, Liberia, Niger (with a current focus on humanitarian programmes), and Nigeria. The team is managed from London, UK, by the West Africa and Great Lakes (WAGL) Regional Manager.

DRC Programme:

To have a lasting impact on poverty and injustice through development programmes, advocacy, and humanitarian response. The D. R. Congo programme works with partners to promote learning, strengthen and empower communities and people in need regardless of their race, gender, religion or political affiliation.

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[1] Including the 13th month bonus