FL-PRISM Steering CommitteeMinutes

Monday, December 10th 2014; 12:30-3:30pm

Gorham Hall at Camp Onanda,Canandaigua, NY

Invited: Bruce Gilman, (FLCC); Terry Gronwell, (HLWTF); Dorothy Gronwell, (HLWTF); Emily Staychock, (Yates Co. CCE); Hilary Mosher, (FLI);Web Pearsall, (DEC);

Meeting Facilitator: Hilary R. Mosher

Scribe: Emily Staychock

Meeting Objective: Set priorities for the RFP for 2015 round of subcontract awards, revisit the strategic planning session, and introduce bylaws and 2015 workplan discussion. Also, tour HWA infestation in Onanda Park

AGENDA- Steering Committee
Topic / Lead
1 / Welcome and meeting objective- reviewed objective for the meeting.
  • We received an update from Bruce on the HWA infestation at Onanda Park. Web reminded everyone to check for necessary permits when doing any sort of control or inspection on Town or State lands. It may be that a permit is needed for scientific research which would be included in survey work. Hilary and Emily to work on a National Invasive Species Awareness Week event at Onanda Park that would include a hunt for the HWA, tagging of trees with a ‘this tree is bugged’ tag and a QRT code that has information about HWA. There is a need to survey the tributaries that feed into Naples. Hilary to work with Mark Gooding on a program in the Town of Webster for NISAW and an HWA program.

2 / Review of minutes from 9/25/14
Approve objective and outcomes for Steering Committee
Comments: None
Motion to accept: Emily
Second: Terry
3 / Approval of Agenda
Comments: None
Motion to accept: Bruce
Second: Emily
4 / Facilitate review of 9/25/14 action items
ACTION ITEMS: Review and comment on structure document- Complete
ACTION ITEMS: Review and comment on Annual Work Plan- New Business
ACTION ITEMS: Review and comment on Early Detection/Rapid Response Plan—Hilary to send updated document for review
Old Business
5 /
  1. Strategic Planning
  • Review- thoughts, comments, concerns– Terry mentioned that he thought it would be appropriate to align our strategic plan with the information contained in the draft aquatic invasive species management plan by NYS DEC.
  1. RFP Process and protocol (to be sent out in January)
  • How to prioritize projects-- per County, by topic (Ag, Aq, Terr, and E&O), by organization— The steering committee suggested that we not specify priority projects and keep it broad to cover invasive species issues per the mission of the FL-PRISM. The evaluating committee could use a matrix to be selective on projects or they could be weighted towards the priority organisms of concern as indicated by the working groups. In the next round, we will need to make sure the former subcontracts be made available for review. The steering committee also agreed that more than one proposal may be submitted by one person or one agency. We will need to get 5-7 people on a review committee. Hilary to send a note out to the FL-PRISM and request people who are not biased to serve on an evaluating committee. ACTION ITEM: Create an evaluation matrix for the subcontracts.

New Business
6 /
  • Bylaws discussion-- tabled
  • and 2015 work plan- review of the work plan commenced. The steering committee decided to look further into the work plan at the next meeting after having time to review each section. Hilary to send Scope of Work document to use as a guide for the work plan
  • Early Detection/ Rapid Response document- the Steering Committee provided comments on the creation of the ED/RR document flow chart/decision tree. Hilary to send this revised document to group

6 / Agency Activity Report
FL-PRISM Updates and Working Group Reports (Pages 3 and 4)
Partner Updates (not in particular order) / All
Adjourn to tour the hemlock grove
Next MEETING DATE/TIME: January 23rd, 12pm, Bath, NY- DEC conference room
Action Items
Status Update: Action Items from 9/25/14 meeting
ACTION ITEMS: Steering Committee to forward Hilary information about invasive species events, outreach, information, etc. SC will include Hilary on any emails or include her on any listserves that contain information about watersheds. Information sharing is key and the SC will help facilitate this information sharing / ALL
ACTION ITEMS: Hilary to work with Emily and Bruce on NISAW in Onanda Park / Web
ACTION ITEMS: Hilary to send Scope of Work document to Steering Committee
ACTION ITEMS: Create an evaluation matrix for the subcontracts.
ACTION ITEMS: Hilary to send ED/RR flowchart to group for review
Tabled Items
Creation of bylaws for FL-PRISM
Determining Annual Work Plan and Strategic Plan

Update from FL-PRISM--ACTIVITIES SINCE LAST MEETING:

Presentations:

Conference on the Environment, 10/3/14, Binghamton, NY

NYSFOLA, 10/18/14, Cuba, NY

Monroe County EAB Task Force, 10/22/14

FL-PRISM Full Partnership Meeting, 11/21/14, Geneva, NY

CCE Yates County Annual Meeting, 12/4/14, Penn Yan, NY

Conference Calls:

Hydrilla Statewide call- 11/12

Boat Steward Conference call- 10/29/14, 12/2/14

Protected fish from Eurasia, 11/5/14

Forest pest call- 11/12/14

NYS IS Speaker Series- 11/19/14, 12/3/14

iMap Trainings:

Invasive Control:

Tabling:

Research:

Surveys:

Sampling for invasives with Bruce Gilman on Loon Lake, Steuben Co., 10/1/14

Outreach Materials:

Website contract for design and development- In progress. Same web designer for APIPP and SLELO will be the web developer for FL-PRISM. Details to come

Attached list of references for printing

Meetings:

PRISM meeting in Syracuse

EAB Meet and Greet, Syracuse, NY

Logic model- Canandaigua, NY, 12/5/14

CCE in-service, 11/18/14-11/20/14

County Meetings:

Schuyler County- attending

Cayuga County- attending

Steuben County- attending

Livingston County- attending

Ontario County- by proxy, Nadia Harviex

Seneca County- Meeting cancelled- next meeting October 2014

Chemung County- Meeting Cancelled- next meeting October 2014

Monroe County- Meeting Cancelled- next meeting October 2014

Onondaga County- on list for meeting agenda, and minutes

Wayne County- on list for meeting agenda, schedule, and minutes

Working Group Reports:

Agricultural Working Group- last meeting: 9/25/14, next meeting, TBD. Status update: developed priority organisms of concerns and in process of identifying best outreach materials specific to ag pests. Developed priority task list for agriculture and outputs

Aquatic Working Group- last meeting: 9/15/14, next meeting: Dec 3rd. Status update: developed purpose statement, strategies to accomplish goals, priority tasks, species list and priority areas to consider. Group nominated roles for the group which included: Hilary Mosher, Chair; Gene Little, Vice- Chair; Michele Wunderlich, Secretary; Liason to Steering Committee, James Balyszak

Education and Outreach WG: last meeting: 9/15/14, next meeting: Dec 3rd. Status update: determined E&O needs for the FL-PRISM and develop outcomes for outreach programs for the FL-PRISM

Terrestrial Working Group: last meeting: 9/25/14, next meeting 1/21/15. Status update: developed purpose statement, strategies to accomplish goals, priority tasks, and species list and priority areas to consider.