CHECKLIST OF REQUIREMENTS
(GOODS and SERVICES)
A. / 1st Env / Eligibility and Technical Components
1. / Eligibility Documents
Class “A” Documents
a. / Registration Certificate from the SEC,
Registration Certificate from the DTI for sole proprietorship,
Registration Certificate from the Cooperative Dev’t. Authority (CDA) for cooperatives, or any proof of such registration;
b. / Mayor’s permit issued by the city/municipality where the principal place of business of the prospective bidder is located;
c. / Statement of all its ongoing and completed gov’t. and private contracts within the last two (2) years, including contracts awarded but not yet started, if any. The statement shall include, for each contract, the following:
  1. Name of the contract;

  1. Date of the contract;

  1. Kinds of Goods;

  1. Amount of contract and value of outstanding contracts;

  1. Date of delivery;

  1. End user’s acceptance or official receipt(s) issued for the contract, if completed;

  1. Contact No./s; and

  1. Contact Person.

d. / Audited financial statements, stamped “received” by the BIR or its duly accredited and authorized institutions, for CY 2011
e. / The bidder’s Net Financial Contracting Capacity (NFCC) computation (at least equal to the ABC to be bid) or a commitment from a Universal or Commercial Bank to extend a credit line (CLC) in favor of the prospective bidder if awarded the contract to be bid which must be at least equal to ten percent (10%) the Approved Budget for the Contract.
Class “B” Documents
f. / If applicable, the JVA in case the joint venture is already in existence, or duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance the bid is successful.
g. / Certified true copy of the Official Receipt issued by the DOLE Cash Division for the payment of the bid documents.
2. / Technical Documents
a. / Bid security. If the bidder opts to submit the bid security in the form of:
Cash, cashier’s/manager’s check, bank draft/guarantee confirmed by a Universal or Commercial Bank;
Irrevocable letter of credit issued by a Universal/Commercial bank, it shall be accompanied by a confirmation from a Universal or Commercial Bank; or
Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security;
Any combination of the foregoing. Proportionate to share of form with respect to total amount of security
Bid-Securing Declaration. No Monetary Value
An undertaking by a prospective bidder following a standard format attached as Annex “A”
b. / Omnibus Sworn statement by the prospective bidder/authorized representative:
1. / It is not “blacklisted” or barred from bidding by the Gov’t. of the Philippines or any of its agencies, offices, corporations, or LGUs, incl. foreign gov’t./foreign or international financing institution whose blacklisting rules have been recognized by the GPPB;
2. / Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete and all statements and information provided therein are true and correct;
3. / It is authorizing the DOLE Secretary or her authorized representative/s to verify all the documents submitted;
4. / The signatory is the duly authorized representative of the prospective bidder and granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the prospective bidder in the bidding, with the duly notarized Secretary’s Certificate attesting to such fact, if the prospective bidder is a corporation, partnership, cooperative, or joint venture;
5. / A sworn affidavit that the bidder is not related to the DOLE Secretary, members of the BAC, the TWG, and the BAC Secretariat, the Director, Bureau of Local Employment (BLE) by consanguinity or affinity up to the third civil degree.
6. / It complies with the responsibilities of a prospective or eligible bidder provided in the PBDs;
7. / It complies with existing labor laws and standards
B. / 2nd Env. / Financial Component
1. / Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the contract and not subject to variation or price escalation on any account, unless otherwise specified.
Bid Validity
1. / Bids shall remain valid for the period specified in the BDS which shall not exceed 120 calendar days from the date of the opening of bids.

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