ASSOCIATED STUDENTS OF
IDAHO STATE UNIVERSITY
STUDENT SENATE MEETING
CANOE ROOM, PSUB
7:00pm
august 31, 2009
CALL TO ORDER
Chair Dickinson, in the Canoe Room, PSUB, called the meeting to order at 7:00pm.
ROLL CALL
ASISU Secretary Emily Koskella took roll. All Senators were present. Executive Director, Student Unions and Involvement, Lowell Richards, and Vice President of Student Affairs, Dr. Lee Krehbiel were in attendance. MOVE TO APPROVE THE MINUTES FROM APRIL 20, 2009. Allbright/Jahnke. Unanimous. MOTION CARRIED. MOVE TO APPROVE THE AGENDA WITH THE AMENDMENT TO ADD UNDER NEW BUSINESS THE ELECTION OF THE SENATE PRO-TEMPORATE. Allbright/Pond. Unanimous. MOTION CARRIED.
President’s Report
President Knight welcomed Mandy Frugoli and Lekiwe Phiri. Senators Frugoli and Phiri were sworn in. President Knight thanked the Senate for letting him come to the meeting.
Enrollment for this year is up, and the numbers are holding. The university is trying to retain current students. Most Idaho State students are attending full time.
There are only two Senate meetings left between now and Homecoming. President Knight invited senators to help with the Homecoming Parade.
Senator Summers asked how many students are enrolled in the university. Enrollment is up about 8-9% from Fall 2008 semester.
Senator Summers asked what the Homecoming theme is. Cruising with the Cats.
President Knight yielded time to the ITS department.
Dave Alexander—ERP Project Manager. ITS is trying to fix queues on MyISU and lines in the ballroom. The new system is a “Banner” system. All the records of the university will be transferred into that system. It is a totally new portal. Admissions, financial aid, registration, fee payment, and more will be regulated through it. Anyone can contact the ITS department with thoughts or concerns.
Blake Beck—Educational Technology Services, Moodle, Video Conferencing, etc. Blake discussed BengalWeb. Employees already have access to this website, but soon all students will. There will be a student portal with common links to Gmail, Google calendar, a single sign-on to Moodle, and MyISU. Registration, schedules, and financial aid will be accessible through the portal. This system will be launched in October to all students. The ITS department is performing usability studies with the portal with names of tabs and channels. They are looking for candidates for one on one usability studies on how students are able to interact with the system. They are looking for student volunteers and would like to start with the senators on September 10 and 11, between 2 and 5pm.
Tony Lovegren—Customer Service and Support, Computer Labs, Data Center. Software and hardware has been purchased to further organize print management with “GoPrint” at www.goprint.com. The department would like an assembly of students they can work with to determine policies and a fee schedule to eliminate waste while utilizing printing. There will be a new portal at google.isu.edu explaining steps the users can follow as part of the migration. The steps will depend on how the individual utilizes the already established services. More information will come regarding the initiative.
Randy Gaines—ITS Chief Information Officer. During the summer, the library lab closed then reopened. All labs in Idaho Falls were upgraded. There is basically no funding to continue upgrading other areas.
Senator Pond asked if there are any expected problems with these transitions. There will be challenges because of the magnitude of the changes. Other than that, it will be relatively smooth considering the circumstances. As part of the process, there are three separate mock registrations scheduled in January to make sure the system will work.
Senator Briggs asked if there has been a lot of experimentation with the GoogleApps transition because Google Calendar has had a lot of glitches in the past. There are a number of offices now that use Google calendars and that have been very satisfied. There have been significant improvements to Google. Senator Briggs asked what the intent is by changing the printing situation. The goal is to make the limit reasonable enough to meet needs. There has to be a consequence to ensure the student really wants to print what they are printing. Senator Briggs asked what will happen to the old equipment. It will be handed down and given to departmental labs, etc. The hand-me-down sequence is not yet certain. Some upgrades have already occurred. Because of security concerns, they have limitations on giving away technology to those outside of the university.
Senator Wagner asked about the login time restrictions for MyISU, BengalWeb, etc. As long as the student is active, he will not be logged out.
Senator Woodhouse said last year the senators received email lists from ITS. He wanted to know if they can get updated lists. Yes, they will work it out.
CHAIR REPORTS
Senator Briggs attended the housing director search; the candidates were narrowed down from fifty eight to three. In his opinion, two were unacceptable and one was acceptable. The committee agreed.
GALLERY QUESTION & ANSWER
ANNOUNCEMENTS AND CORRESPONDENCE
- Rebecca Morrow—Janet C. Anderson Gender Resource Center
She thanked the Senate for letting her come to the meeting. She showed a PowerPoint presentation outlining the resource center. She invited any of the women in the Senate to participate in the Janet C. Anderson Gender Resource Center. She announced she brought some calendars for the Senate.
Senator Woodhouse asked where Walk a Mile will take place. It will be in both Idaho Falls and Pocatello.
Senator Summers asked what the grant was. The campaign college grant, AAUW.
Senator Wagner asked if there is any interest in a men’s summit. If there were money out there, Rebecca would love to do it. She loves how more men are getting involved. Senator Briggs said he would support that as well. Rebecca thanked the Senate for letting her come.
OLD BUSINESS
NEW BUSINESS
1. Bill 332—Senate Rulebook
ASSOCIATED STUDENTS OF
IDAHO STATE UNIVERSITY
STUDENT SENATE
SESSION XLI TERM I
IN THE SENATE
BILL 332
BY KYLE WOODHOUSE
COLLEGE OF ENGINEERING
SPONSORED BY KYLE WOODHOUSE COLLEGE OF ENGINEERING
This bill adds a “Call to Previous” to the Senate Rulebook.
ARTICLE VII. STUDENT SENATE MEETINGS
All regularly scheduled meetings shall adjourn no later than 10:00PM. Roll call will be taken prior to the adjournment of the meeting.
Section 1: Order of Business
CALL TO ORDER
ROLL CALL
APPROVAL OF THE MINUTES
APPROVAL OF THE AGENDA
PRESIDENT’S REPORT
Veto Message & Presidential Action
CHAIR REPORTS
GALLERY QUESTION & ANSWER
ANNOUNCEMENTS AND CORRESPONDENCE
OLD BUSINESS
Motion & Bills - second reading
NEW BUSINESS
Introduction of bills - first reading
ADJOURNMENT
Section 2: Member Out Of Order: A member out of order shall immediately cease talking. A member may appeal from the decision of the chair. If a member is called out of order for offensive language there shall be no appeal.
Section 3: Roll Call: Any member may change his/her vote before the result of the vote is announced by the Chair. Any member may take one minute to explain their vote during a roll call vote only; however this time will not be used for further debate.
Section 4: Proxy and Absentee Voting: There shall be no recognition of proxy or absentee voting (unless at the request from the Senate by a two-thirds (2/3) majority vote).
Section 5: Decorum: The members of the Senate should come to all Senate meetings, including but not limited to: Initial Deposit Hearings, Committee Meetings, etc in appropriate attire. There shall be no excessive eating. PDA’s, cell phones, or other technological means shall not be used for the purposes of homework, gaming, or irresponsible communication. Cell phones shall be silenced. When the Senate adjourns, the members shall keep their seats until the Chair announces the adjournment.
Section 6: Withdrawal of Motions: After a motion has been stated by the Chair, it is in the possession of the Senate but may be withdrawn at any time by the mover and his/her second before a vote is taken. All resolutions, amendments, and final motions shall be entered into the minutes whether rejected or adopted.
Section 7: Censure: Censure and the length of duration shall be voted by two-thirds (2/3) of the Senators present for any alleged misconduct of a Senator or person holding a responsible position in ASISU. Censure shall be an official reprimand by the Senate and shall be noted in the minutes.
Section 8: Appeal the Decision of the Chair: Any Senator may appeal the decision of the Chair, provided there is a second. On appeal, the appealing Senator may speak for three (3) minutes and the Chair can then speak for three (3) minutes. A two-thirds (2/3) majority vote is required to appeal the decision of the Chair and it cannot be reconsidered.
Section 9: Call to Previous: Any Senator may call “previous” whenever there is a motion on the floor and the Senate is currently discussing and debating. The senator does not need to have the floor. “Previous” may not be called if another member of the Senate is speaking, but must be done between comments. A call to “previous” may be objected and if objected the call fails immediately. If there are no objections, the Senate will vote on the current motion.
MOVE TO SEND BILL 332 TO RULES. Woodhouse/Jahnke. Unanimous. MOTION CARRIED.
2. Pro-Tem Nominations
Senator Bullock nominated Senator Woodhouse, Senator Wagley nominated Senator Liddle, and Senator Phiri nominated Senator Pond. There was a secret ballot vote. Senator Woodhouse is the new Senate Pro-Tem. VP Dickinson announced there will be a monthly vote of confidence.
ADJOURNMENT
MOVE TO ADJOURN. Allbright/Pond. ASISU Secretary took roll. All senators were present. Unanimous. MOTION CARRIED. Meeting adjourned at 7:55pm.
ASISU VICE PRESIDENT ASISU SecretarY cortney dickinson emily koskella