Off-Campus Travel
Procedures
Description:
Off-Campus Travel funds are for travel to meetings and class locations other then your regular assigned campus and are usually limited to mileage within the BSCTC area. Faculty and staff in Academic and Student affairs are eligible to apply for off campus travel.
How to apply:
You should always have Off-Campus Travel pre-approved. Complete an Absence/Travel Form and submit it via e-mail to your supervisor for e-signature. The Professional Development Coordinator will review the request and send you a copy of the signed leave form for your records. Faculty who are teaching at other locations should fill out one form for the entire semester.
Reimbursement:
Upon return travel vouchers must be received in the Provost’s office within two weeks. In the event you are late in doing this, you must have written approval from the Associate Dean over your area to submit for reimbursement.
Your voucher should be signed by your Supervisor and sent to the Professional Development Coordinator via inter-campus mail; the Professional Development Coordinator will secure the remaining signatures and send the voucher to the Business Department for processing.
Mileage:
The College will cover mileage at a rate of $0.45 per mile for the use of your personal vehicle. The amount of mileage must be included in your original request.
Travel Voucher Forms are the BA3 and BA3B and can be found at the KCTCS web page. http://www.kctcs.edu/businessservices/FORMS/.