Requesting Access to

Oracle Cloud Expense Management

Contingent Workers and University Guests

  • If you DO NOT get paid directly by “Rutgers University”, you are considered a Contingent Worker or University Guest.
  • Along with the Expense Management Access RequestForm (see instructions for Active University Employees below), you must submit the Contingent Worker HCM System Input Data Form. Email to request this form.

Active University Employees

Requesting Access:

Using the instructions below, fill out the Expense Management Access Request Form.

  • Read the instructions on the form.
  • Applicant Information: All fields are required. Information will be VERIFIED.
  • Finance Approver Name: Enter the full, formal name of the Finance Approver.
  • Default Expense Account: Enter a valid GL string.
    All segments are required. Cannot be a Project string.

Sample:

Unit / Division / Org / Location / FundType / BusinessLine / Account / Activity / IntraUnit / Future
xxx / xxxx / xxxx / xxxx / xxx / xxxx / 56990 / 0000 / 000 / 00000
  • Applicant Review and Approval (Required Signatures)
  • Applicant must sign the form.
  • If required by the Department (FASN, Libraries, SAS, SEBS), requests for access must be reviewed and approved by the Department’s Business Manager.
  • The review and approval (via signature) of a Dean, Director, or Department Chair (Class 1, Grade 8; or Class 1, Grade 33S; or above) is required and will be VERIFIED.
  • Requests for access will not be processed without signatures.

Completed forms should be scanned as PDFs and emailed to: .

Do not include this Instruction sheet.

If there are any questions as to the status of a pending request,

please email , subject line: Status.

Form is

Expense ManagementAccess Request Form

  1. Use MicroSoft Word to fill out this form.
  2. Please use full, formal names.
  3. After obtaining required signature(s), email PDF of form to: for processing.
  4. Email subject line: [last name of applicant] – Expense ManagementAccess Request.

Applicant Information (Please Print) – ALL Fields are Required.Effective Date:

Name: ______Email Address: ______

Title: ______Employee Class: ______

Unit Name: ______Employee ID (8-digits): ___

Division Name: ______Net ID (in CAPS): ______

Org Name: ______UDO:______

Campus Address: ______Phone: ______

Finance Approver Name______NetID______EmplID

Default Expense Account – All Segments Required – Must be a GL String. (Cannot be a Project String.)

Unit / Division / Org / Location / FundType / BusinessLine / Account / Activity / IntraUnit / Future
56990 / 0000 / 000 / 00000

______

(Required) PRINT NAMENet ID (in CAPS)SignatureDate

Name of Applicant(Required)Applicant

______

(If Applicable) PRINT NAMENet ID (in CAPS)SignatureDate

Name of Business Manager(Required)Business Manager

______

(Required) PRINT NAMENet ID (in CAPS)SignatureDate

Name of Dean, Director, or Dept. Chair(Required)Applicant’s Dean, Director, or Dept. Chair

BPO Approval:______Date ______Processed By______Date______

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