Board of Directors Meeting
July 15, 2016
In Attendance: George Kelly, Frank Hood, Sam Phillips, Linda DiGregorio, Bernie Sopko and
Edwina Wolfe.
Also in Attendance: see attached sign in sheet.
George Kelly opened the meeting at 10:00am and led the Pledge of Allegiance.
A motion was made by Frank Hood to approve the minutes of the May 20, 2016 meeting; the motion was 2nd Linda DiGregorio. The motion passed as unanimous.
President’s Report – George Kelly
John Wolfington came to the office a few weeks ago and asked if George could meet with him.
George went to the office and had a discussion with John about Lehman’s Pointe: Wolfington
is going to purchase the lots sold to Teicher a few years ago. He will be applying for an environmental permit which take about 6 months. In the mean time he will be checking with the township to see if he can get approval to put up a sample modular home above grade. If he is able get approval to set a house above grade the work will be started in the near future.
Once he gets the environmental permit he will start construction of the new homes in spring 2017. He says he will keep us advised as this progresses.
Once sold the houses in Lehman’s Pointe become part of The Glen. George is getting together the agreement between The Glen and Teicher sending it to John Wolfington. This means he will have to follow the rules set forth for Teicher requiring them to build these houses in an organized manner.
A question was asked regarding the inquiry in the election mailing on the subject of keeping the gatehouse manned or operating it electronically. This is not a vote to change or not, but to investigate the interest of the community and to understand how they are leaning. Once we get the information we can make a determination to proceed or not. At that point we can open it up to the community for open discussion.
Treasurer’s Report – Frank Hood
Frank went over the financial report and explained that right now we are ahead of budget. However over the next 6 months, with the normal heavier expenses, we may have a hard time making the expense budget numbers. Collections are also ahead of last year. The delinquents are well below budget. Other income revenue is also in good shape with 3 more transfer fees this month. And unallocated back dues collected exceeds the budget number.
Old Business – Bernie Sopko
Bernie asked for updates on the following:
* The question of a contractor placing equipment in an empty cul-de-sac in Lehman’s Pointe -
the equipment has been removed.
* The status of the requested speed bump near Lehman’s Pointe – Sam is working on it with the
paving company.
* The status of hiring a window attendant for the pool window – an ad has been placed in the
Pocono Record.
* Road repairs – have been delayed because of the weather
New Business – Bernie Sopko
* Parking lot repairs – Sam has been in touch with a homeowner in the community who does
paving work.
Security Report – Chief Jarrett Butler
Chief Butler reported there were a few complaints about fireworks over the July 4th holiday – security addressed all complaints within the community, but cannot enforce anything outside of the community such as the area behind the gates at the end of Swartsboro Drive or Tamiment Drive
Chief Butler reported vandalism in the community – one of the new stop signs, the Met Ed box, and the road heading back to Lehman’s Pointe were spray painted. Maintenance replaced the stop sign, covered the paint on the road and spray painted the Met Ed box.
The bike found by security in the bushes on Oakenshield Drive has been returned to the owner.
J. Sampere questioned Chief Butler about unsecured loads and uninspected vehicles being allowed to enter the community. Chief Butler explained that security does not enforce DOT guidelines only the By Laws of the community and that all gate guards have been instructed to enforce the By Laws.
GAC Report – Shelly Bilock
* Carolann Gallas has filled the seat left open when J. Nadzam resigned from the committee.
* There is a problem with some of the lifeguards enforcing the rules of the pool.
* There was a question regarding the 80% refund of the security deposit when an owner replaces
a roof – Bernie explained the fee was determined by the GAC years ago and B. Leisten
showed where it state in the application that 80% will be refunded provided there are no
damages or additional clean up to the site or adjacent properties needed.
* Lake access – Bernie explained that owners have rights to use the lake. Wolfington was to
finish a new area for owners to access the lake. The board will look into why this was never
completed.
* Community movie night – the GAC would like to have a family movie night. George Kelly
asked that someone from the GAC research the cost, etc. and make a recommendation to the
board.
Homeowner Concerns – Jay Freeman moderator
W. Perez/3036 – feels that citations should be looked at more closely before they are issued
M. Gallas/2136 – wants management to go out and check each property a citation is issued to before the citation is sent.
C. Gallas/2136 –feels a phone call should placed to the owners before a citation is issued for certain violations.
J. Godlewski/2112 - 1. Requested that the board sit in the front of the Gathering Room instead of sitting in the board room for meetings. George Kelly told Mr. Godlewski that the board wants to face each other during meetings in case they need to discuss something. 2. Mr. Godlewski feels he is being harassed by security and has videos taken by a drone of security taking pictures of the drone and then going to his house. Frank Hood explained that there have been complaints submitted about a drone flying around the pool, bus stop, gatehouse, etc.
J. Bellantoni/2006 – questioned how the rate increase was determined as stated in the gatehouse questionnaire. Frank Hood explained that the number was based on past financial history.
D. Lowe/23022 – questioned why he sees security sitting at the gatehouse and sitting alongside of the road for 20 – 30 minutes at a time. The issue of them being at the gatehouse for an extended time will be addressed and George Kelly explained that they could be running radar or monitoring stop signs when they are sitting on the roadways.
J. Sampere/3062 – would like to have a letter mailed clarifying the request for a password to call in guests, it was decided to put an explanation in the informational flyer. George Kelly said the board wants to have input from the community before making any decision about manning/operating the gatehouse electronically. Mrs. Sampere asked the board what their position is regarding the DOT regulations discussed previously. The board will look into this before making any decision.
S. Reisberg/1001 – asked that i-pods, laptops, cell phones, all electronic devices, etc. be turned off during meetings.
C. Nordyke/3137 – has reported people passing her on roadways in the community to the gate guard when the incident happens and would like to know what is done to follow up on the complaints. Chief Butler explained that security officers can use the cameras at the gatehouse to look at license plates to indentify vehicles when they leave the community. Once the vehicle is identified patrol looks for the vehicle in the community. Chief Butler also explained that security needs to see the incident in order to issue a citation.
C. Gallas/2136 – asked why George Kelly questioned what the expense to the community would be to the community to have a family movie night. She feels the community should incur a minimal expense for community events.
J. Bellantoni/1006 – explained that the first responsibility of the board of directors is a fiduciary responsibility and is responsible for each dollar spent.
At this point there were several questions about how high grass can be before a citation is issued. Chief Butler explained that when a citation is issued for high grass the owner has 10 days to comply (cut their grass) and the citation will be voided. Chief Butler was asked how security determines if grass high enough to warrant a citation – is the grass measured? Chief Butler explained that security can’t enter onto properties to measure the height of grass.
S. Bilock/2036 – stated she feels more clarification needs to be put in place regarding the Rules and Regulations.
C. Gallas/2136 – feels there is a need for concrete Rules and Regulations and procedures to be put in place for all to follow.
George Kelly asked that the GAC go over the Rules and Regulations and make recommendations for updates.
M. Gallas/2136 – wants the property manager to look at all properties before citations are issued
J. Godlewski/2112 – asked what percentages of citations are corrected within the 10 day time frame. Chief Butler will have the figures for the next meeting.
M. Gallas/2136 – 1.Asked about repairs on Tamiment Drive; the repairs will be done when the roads are repaired. 2. Revisited the question asked by C. Toscano at a previous meeting about what the board does when they say they will take suggestions from homeowner under advisement. The board responded saying they discuss the issues and come to a decision they all agree on. 3. Asked where the renters escrow account is listed on the balance sheet. Frank Hood responded the renters escrow account is listed under #9804 on the balance sheet. 4. Asked that the board try to prevent Wolfington from purchasing Lehman’s Pointe until the beach front, etc. is completed. 5. Wants board minutes to reflect every time George Kelly says that the board doesn’t have to have open board meetings and allow property owners to attend all meetings.
J. Sampere/3062 – questioned the status of the PENDOT issue at the entrance to the community – this issue is in Wolfington’s hands.
Bernie Sopko suggested that board meet with Wolfington regarding lake access and the issue at the entrance as well as other issues.
J. Godlewski/2112 – suggested The Glen purchase the lots in Lehman’s Pointe before Wolfington does. J. Bellantoni responded stating the board can’t do that, there are restrictions in the By Laws preventing this.
A motion to close the meeting at 12:20pm was made by Bernie Sopko. The motion was 2nd by Frank Hood. The motion passed as unanimous.
Respectfully submitted by,
Edwina S. Wolfe
Property Manager