San Diego Youth Rugby Club, Inc.
The Mustangs
Board Meeting
March 31, 2010 8:15am-9:26am
Minutes
Location:
Bill Fanning’s office.
Attendance:
William Fanning, President
Guy Hagen, Secretary / Club Manager
Ramon Samaniego, Director of Coaching – Absent
Chris Nelson
Andrew Whatnall, Treasurer
Denise Sander, Secretary
Tom Lipinczyk - Absent
CALL TO ORDER:
President, Bill Fanning called the meeting to order at 8:15am.
APPROVAL OF MINUTES:
1)Minutes were approved by Board for February, 2010.
COMMUNICATIONS:
- Trophies for U8, 10’s and 12’s were created. U8 and 12’s have already received their trophies. U-10’s still have to receive theirs. We are waiting on U16’s and 19’s until we see how the playoffs go. QUESTION….are we doing coaches trophies? Bill Fanning wants coaches plaques for U14’s.
- Guy reported that he had a conversation with a parent from the U10 team. There was no coach for the U10’s this year. There ended up being some stand-ins and were super nice but knew little about rugby and could not control the kids at practice. It was always very unorganizated at practice. Suggestion is that there needs to be a meeting with Ramon and all the coaches from all teams. We need to have responsible coaches and everyone needs to understand what the expectation level is and the commitment.
- U10’s need a coach for next year and Bill Fanning is going to put out a BLAST to all parents letting everyone know we are in need of a coach and is open for referrals, etc.
- Chris Nelson reported that the evaluation form will be created on a master email from one source. Deb Fanning will forward all emails for Chris. The evaluation form should be from the model of the Pop Warner one.
- Coaches meeting coming up to discuss next year and U10 coaches position.
- We discussed the permit disaster and it looks like it has all been resolved….WHEW!
TREASURER’S REPORT:
1)Andrew reported that we have $116,500.00 in our account. And checks are flowing. We still owe for the CVMS field rental and we also owe Cathedral for field use.
2)Cory from California Rugby is over $4K for registration. Amount total is way over what came in and this needs to be resolved ASAP.
3)We addressed the “Merry” expenses from the No. Cal trip and we are holding off to see if checks have cleared, etc. in order to determine what and how much will be reimbursed to her.
PRESIDENT'S REPORT:
1)Bill elected the Nominating Committee to include Guy, Denise and Chris.
2)Bill will send out email to let everyone know what the responsibilities are for each position held. A draft email was to go out with the By-laws also and what has changed in the last year.
INFORMATION ITEMS:
1)We are still working on a Volunteer Day. Looking to do something with cocktails and a buffet with 2 tickets each given for cocktails.
2)Coaches plaques should be ready by Early May.
COMMITTEE REPORTS
NONE
REQUEST FOR FUNDS
NONE
Next Meeting:
Scheduled for 4/28/10 at 8:15A @ Bill Fanning’s office.
adjournment:
President, Bill Fanning adjourned the meeting at 9:26am.
Meeting Minutes submitted by:
Denise Sander
SDYRFC Secretary / Club Manager
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