M.6/798 amended

May 2006

THE UNIVERSITY OF HONG KONG

LI KA SHING FACULTY OF MEDICINE

Elective Programme for External Students

Nature of the elective work

Elective openings are available in individual departments where accepted candidates will be arranged to undertake clinical electives. Applications are basically considered in light of the individual applicant’s previous training and experience and the capacity of the departments or units concerned to accept the applicant for the chosen period, though preference will be given to candidates who have certain level of clinical experience and exposure. Upon acceptance, elective students will normally be arranged to attend teaching sessions or undertake clinical training together with the senior medical students of the Faculty.

Duration of the elective

Applicants may apply for elective attachment in any department(s) for a period as specified in Appendix A, depending on places available in the department(s) concerned. Please pay attention to the black out periods and the maximum elective duration of certain departments when choosing your choice of disciplines.

Provided that the minimum attachment period requirements of the departments concerned are satisfied, applicants may choose to split their electives and attach to more than one department during the attachment period.

Information about elective work

·  Language

Elective students will normally be arranged to attend teaching sessions and clinical training with our MBBS students under the Year 5 Specialty Clerkship. The official medium of teaching is English, except under some circumstances where spoken Chinese (Cantonese) may be used for patient clerking.

·  Attire

Elective students should bring their own white laboratory coats to all clinical sessions. They should also wear decently, and causal wear/footwear such as jeans, T-shirts, sports shoes, sandals and so forth are not allowed.

·  Fee & finance

No fee is charged for elective attachments, nor is any stipend paid to students.

Applicants should have sufficient fund to cover all expenses incurred during their stay in Hong Kong. No financial assistance is available to assist elective students.

·  Insurance

Elective students MUST arrange and be covered by medical malpractice insurance, personal life insurance, disability insurance and medical insurance for the period of attachment. Upon being granted an offer to undertake electives at the University, students are required to submit details of all the above-mentioned insurance schemes or indemnity cover that are arranged for the period of attachment in Hong Kong. The offer will be automatically withdrawn if they fail to present the necessary insurance documents before the commencement of the electives.

·  Accommodation

Elective students are responsible for arranging accommodation on their own. A list of hostels with contact details will be available to accepted applicants for reference.

Limited accommodation is also available at the Madam SH Ho Residence for Medical Students (“the Residence”) of the University which is located at 6C Sassoon Road, Pokfulam (near our main teaching hospital, Queen Mary Hospital). Applicants who would like to apply for the Residence should specify so on page 2 of the application form. The Faculty Office will then help to check the availability. Please note that accommodation at the Residence will only be offered, subject to room availability, on a first-come-first-served basis.

Official offers will only be granted to applicants who have successfully arranged accommodation for their elective stay in Hong Kong. Otherwise, only conditional offers will be made.

·  Visa requirement

All non-local students must apply for a student visa upon receipt of the official letter of acceptance. Failing to do so will result in cancellation or postponement of the elective.

The Medical Faculty Office does not deal with visa issues. Elective students may contact the Centre of Development and Resources for Students (Email: ) for assistance or advice on the issue. Please refer to the website http://www.hku.hk/osa/nonlocal_students/visa.htm for details of visa application.

·  Approval of the Hospital Authority

All electives involving clinical nature of work/ training should seek the approval of the Hospital Authority (HA) of Hong Kong, provided that the electives are being conducted under the HA hospitals/ clinics.

·  Choice of discipline

Upon granting of an offer to undertake an elective in the specified department(s), no change of discipline/ specialty is allowed.

·  Rescheduling of elective

Any request to reschedule the elective will only be entertained under exceptional circumstances.

·  Cancellation of elective

To cancel an elective, please write to the Faculty Office via email .

Application procedures

Applicants should send the completed application form together with a recommendation letter from the Dean’s Office of the applicant’s medical school to the following address:

The University of Hong Kong

Li Ka Shing Faculty of Medicine

2/F, William MW Mong Block

21 Sassoon Road, Pokfulam

Hong Kong

*Please specify “Elective Application” on the envelope.

NOTE: Applications should be made as early as possible in order to secure an elective place. The application form must be submitted at least 9 months in advance of the commencement of the proposed elective period. Late applications will not be accepted or considered under any circumstances.

Applicants will be notified in writing of their application results.

Appendix A

THE UNIVERSITY OF HONG KONG

LI KA SHING FACULTY OF MEDICINE

Elective Opportunities Available at Individual Departments

Department

/ Acceptance of
Elective Students:
(√) = Accept
(X) = Do not accept / Minimum duration / Maximum duration / Black out months when elective students
are not accepted / Other conditions
Anatomy / * / 2 weeks / - / - / -
Anaesthesiology / √ / 1 week / 4 weeks / - / -
Biochemistry / * / - / - / - / -
Clinical Oncology / X / - / - / - / -
Community Medicine / √ / 2 months / 9 months / - / -
Diagnostic Radiology / √ / 1 week / 4 weeks / May / -
Medicine / √ / 2 weeks / 8 weeks / March, August, December / Fluent Cantonese is required in the Family Medicine Unit.
Microbiology / * / - / - / - / -
Obstetrics &
Gynaecology / √ / 4 weeks / 8 weeks / March / -
Orthopaedics & Traumatology / √ / 2 weeks / 4 weeks / - / -
Paediatrics & Adolescent Medicine / √ / - / 8 weeks / March, June, August, November, December / Only accept Year 4 students.
Pathology / √ / - / 2 weeks / January, February, March, April, July, August, September, October, November and December / -
Pharmacology / * / - / - / - / -
Physiology / * / - / - / - / -
Psychiatry / √ / 4 weeks / 8 weeks / August, December / Fluent Cantonese is required.
Surgery / √ / 2 weeks / 8 weeks / February, March, June, November / Only accept Year 4 and Year 5 students. Year 3 students will not be accepted.

* The departments may accept elective students. An applicant who wishes to work in any of these departments or in a specialized field is required to give full details of the proposal at the time of application.

AC/yl

10.7.2006 amended

THE UNIVERSITY OF HONG KONG

LI KA SHING FACULTY OF MEDICINE

APPLICATION FOR ELECTIVE ATTACHMENT

INSTRUCTIONS

1. Please read the information sheet on `Elective Programme for External Students' (M.6/798 amended) carefully before filling in this form.
2.  Application without the Dean's recommendation letter or without a recent photo will not be considered.
3. This form must be TYPED and sent to The University of Hong Kong, Li Ka Shing Faculty of Medicine, 2/F, William MW Mong Block, Faculty of Medicine Building, 21 Sassoon Road, Pokfulam, Hong Kong. Please mark “Elective Application” on the envelope.

PERSONAL PARTICULARS

Name: Title: Mr / Ms / Mrs / Miss* (First name) (Family name)
Hong Kong Permanent Identity Card No. (if applicable): Passport No.:
Date of birth: Nationality:
Place of birth: Country of permanent residence:
Correspondence address:
Telephone No.: E-mail address:
Mother tongue: Other language(s)/dialect(s) spoken:

*Delete as appropriate.

APPLICATION

Exact dates (day-month-year) of attachment (maximum 8 weeks):
from to
Department/ Specialty/ Discipline you wish to be attached to (in priority):
1. 2. 3.

ACADEMIC BACKGROUND

Name of Institution currently attending:
Location: Year of current studies :
Subjects/specialties which have been studied/will have been learnt by the commencement of the elective period:

ACCOMMODATION

Yes No
Do you wish to apply for accommodation in the □ □
Madam SH Ho Residence for Medical Students? (please tick)
OR
You have your own accommodation arrangements in Hong Kong. □ □
Please give full residential address in Hong Kong where you will stay during your elective period:

DECLARATION

I hereby declare that the information provided above is true to the best of my knowledge and will abide by whatever decision the Faculty makes with regard to my application.
Date: Signature:

FOR OFFICE USE *Delete as appropriate.

For completion by Head, Department of
The Department is able/unable* to accept this elective student from to .
Remarks:
Date: Signature:
Head of Department
------
For completion by Head, Department of
The Department is able/unable* to accept this elective student from to .
Remarks:
Date: Signature:
Head of Department
------
For completion by Head, Department of
The Department is able/unable* to accept this elective student from to .
Remarks:
Date: Signature:
Head of Department
------
For completion by Master, Madam SH Ho Residence for Medical Students
The RMS is able/unable* to accept this elective student from to .
Remarks:
Date: Signature:
Master, RMS
Please return this form to the Medical Faculty Office.