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2017-2018

Satisfactory Academic Progress (SAP) Appeal Form

Deadlines / Priority / Last Day for Current Term
FALL 2017 / August 11, 2017 / October 13, 2017
SPRING 2018 / January 4, 2018 / March 23, 2018
SUMMER 2018 / May 4, 2018 / June 22, 2018

*Law Enforcement Academy recruits contact your Financial Aid liaison for dates*

Name: ______Valencia ID#: ______

Atlas e-mail: ______Daytime Phone #: ______

Primary degree or certificate you are currently seeking at Valencia: ______

Secondary degree or certificate you are currently seeking at Valencia:______

Please select the term you are requesting an Appeal: □Fall □Spring □Summer

Law Enforcement Academy recruits only: Indicate the academy in which you are attending: ______

If you do not submit the appeal by the above stated Term deadline, it will be reviewed for the following term.
Understanding Fee Payment:

  • If this is your first time submitting an appeal here is what to expect: If your appeal is submitted by the priority deadline and you had financial aid deferring the payment of your tuition and fees at the time your suspension was posted, your tuition and fees will continue to be deferred until a decision is made on your appeal.
  • If you did not have financial aid at the time your suspension was posted, you will either need to pay your tuition and fee bill or enroll in Valencia's Tuition Installment Plan (TIP). If you do not do either, your classes will be dropped for non-payment.
  • If you register for classes, you must attend them in order to be considered eligible for financial aid.
  • If your appeal is denied you are responsible for any unpaid tuition and fees. Please contact the Business Office immediately to make payment.
  • Due to the large volume of appeals submitted, it may take several weeks for all appeals to be reviewed. Once a decision on your appeal has been made, you will be contacted within 24 hours through your Atlas e-mail.

There are three required items for this appeal.

Failure to include these items will result in an automatic denial.

An education plan(s) signed by an advisor. Each student appealing for financial aid must meet with an Academic Advisor, Counselor, or Career Program Advisor. Bring with you a print out of your My Education Plan (MEP) or plans if you have a primary and secondary degree, so your remaining credits can be verified. The My Education Plan can be found on Atlas under the My LifeMap tab. Please visit the Atlas Access Lab or an Academic Advisor on our campus for assistance.

A completed appeal form. You must address all terms where you experienced academic problems or withdrawals. Include what actions you took to make an effort to meet your responsibilities during the time of your mitigating circumstances and how your circumstances have improved.
For more than 150% of program hours attempted: Describe your goals at Valencia, explain why you have not met graduation requirements yet, and provide any documentation available to support your reasons. What actions have you taken to make sure you graduate in the near future? All answers must be comprehensive.

Proof that the event you describe occurred. (For example: Copies of medical bills, letter from doctor, police report)

Satisfactory Academic Progress (SAP) Appeal Page 2 of 2

When completing your detailed explanation, you must answer the four questions listed below. Federal regulations allow appeals to be approved only if you can demonstrate mitigating circumstances, emergencies, or other unusual circumstances that led to your academic difficulties. A description of Valencia’s Standards of Satisfactory Academic Progress can be found online (

  • Provide a detailed explanation of the factors that were beyond your control which contributed to your lack of academic progress for every semester in which your academic progress is in question. The semesters that would be in question are those in which you withdrew (W) from a class or received a grade of F in a class: (Attach documentation).

OR

Provide a detailed explanation of the factors that have caused you to attempt over 150% of the normal credits required to complete your current degree. If you withdrew (W) from a course (s), received a grade of F in a course (s), changed colleges and/or majors, please include an explanation in your letter. Describe your goals at Valencia, explain why you have not met graduation requirements yet, and provide any documentation available to support your reasons. What actions have you taken to make sure you graduate in the near future? What has changed in your circumstances in order for you to be successful? (Attach documentation)

  • What has changed in your circumstances in order for you to be successful? (Attach documentation)
  • What steps are you taking to prevent future unsatisfactory academic progress? (Attach documentation)
  • What will you need to accomplish in order to meet the standards of Satisfactory Academic Progress by the end of the next term(s)?

Note: Pursuant to Valencia College’s Title IX policy: 6HX28:2-01, any incident of sexual harassment of any kind, including sexual assault, sexual exploitation, stalking and interpersonal violence committed against students must be reported to Valencia College’s Title IX Coordinator and Equal Opportunity Officer.

CERTIFICATION STATEMENT: I certify the information submitted is true and correct to the best of my knowledge. I have read each section and provided the required documentation explaining why I could not complete my classes and what will be different about the upcoming semester. I understand that decisions on appeals are processed on a case-by-case basis. If approved, I will be expected to make academic progress in all future semesters. I have read the Valencia SAP Policy available at the following web site I understand the completion of this application does not constitute an approval of my appeal. I will be notified of the final decision through my Atlas e-mail.

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Student SignatureDate

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Student Print NameValencia ID#

INTERNAL USE ONLY:Satisfactory Academic Progress Appeal would satisfy requirement: APPLXX
Approved
Denied (FA_APPEAL_DENY)
Incomplete (FA_NO_ACTION) / Plan A-D
Hours for C & D Plans
Written Plan Required / SAP_10
SAP_20
SAP_30 / Quickflow: FASP
RHACOMM
ROANYUD
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