Pentagon Sailing Club Bridge Minutes
4 November 2013
6:30 p.m. – 8:15 p.m.
P. Brennan’s Irish Pub
Attendees: Commodore: Eddie Conde, River: John Laffman, Membership: Tracy O’Connor, Communications: Ross Rosiak, Secretary: Vilma Baez, Racing: Cynthia Houston, Treasurer: Roger Hammer, Vice: Skip Gresko, Bay: John Buescher, Training: David Kunselman
Highlights (Bottom Line Up Front): Bridge meeting minutes from October crafted by the Secretary were approved by the Bridge.
1st order of Business: Approval of Agenda - Commodore and Vice – Commodore and Vice Commodore agreed on agenda items to be discussed. Approved Agenda Items:
Status of PSC Finances
New Boat Purchase and Selling of Falcon
Purchase of New Set of Sails
PSC 2013 Annual Report
Holiday Party Update
Release of PSC Bridge Minutes
Commodores’ Expenses (Petty Cash Process)
Special Function List members Discussion
2nd order of Business: Status of PCS Finances - Treasurer – Provided the Bridge with a statement of all spending. Several questions were asked but all agreed on information. Balance of the club was discussed as Treasurer duties are being transferred next month.
Action: No Action.
3RD order of Business: Purchase of New Boat and Selling of ______- River Commodore and Treasurer – Treasurer reported great headway on purchasing the new boat. Bridge agreed it was good purchase and also agreed to limit how much PSC would offer the owner. Commodore agreed to keep old boat at his house until it was sold. New boat report - will check on new boat - will make a transaction. Commodore agreed to keep old boat at his house for seven weeks until it is sold. Bridge also agreed to have potential buyer pay for the survey. Insurance coverage for the boat will be kept until it is sold.
Action: Continue to work new boat purchase. Offer cannot exceed $4K.
4th order of Business: Purchase of New Sails - Commodore – Commodore introduced a vote to purchase new sails. All agreed.
Vote #1: All in favor of buying the new sails @ $1.2K.
5th Order of Business: PSC Annual Report Development – All – Discussion took place about generating an Annual Report. All agreed it was necessary and to a set of due dates when to release. Discussion took place about who will be responsible and Comms Commodore was named as it.
Action: Information that will be contained within the Annual Report is as follows: (1) Expenses - general numbers; (1) Format: 1/2 of one page; (3) General statement – very top macro level – good news stories.
Timeline of the Report Generation and Submission:
Mid-January - Release Annual Report
10 jan – Final Review (email vote)
3 January – Comms Comm Release for Final Review
27 November – Comments due to Ross
6th order of Business: Holiday Party Update – Vice Commodore - Vice Commodore reported all “going well” and on-track.
7th order of Business: – Release of Bridge Minutes – Secretary - Secretary reported working with Comms Commodore to release minutes. Should be completed by the end of November.
8th order of Business: Commodores’ Expenses – Vice Commodore - Reporting expenses was discussed and business rules were developed.
Vote #2: It was agreed that every commodore should have a petty cash award - secretary and commodore will be combinsed andcan be adjusted. Identify the cost for things that we spend money on. Vote: Nay – 4, yes - 5
9th order of Business: Release of Information to PSC Club Members regarding sharing of Access List to Base Commander – Racing Commodore – Racing Commodore questioned the process by which it was used to provide the list of the Base Commander of the Bolling AFB. Racing Commodore wanted to vote on whether or not to inform the members.
Vote #3: Nay – 7, Yes – 2 (Racing and Secretary)
End of Minutes.