SSS Advisory Board Minutes

Tuesday, March 17, 2015

Present: Casey Hoffman, Tony Xiong, Sean Szydel, Mason Narel, Barbara Vue, Stephanie Cisewski, Amy Schick, Elizabeth Gruber, Jason Rosas Ramirez, Eyasu Ogbazghi, Bruce Ouderkirk, Andy Strowig

Reports:

·  Secretary’s Report: Casey read last meeting’s minutes, and they were approved.

·  Treasurer’s Report: There is a current balance of $516.32.

Old Business:

·  Bowling Night: Only 6 members showed up. They were able to play multiple games due to the lack of people. We only spent $16 on this event.

·  TRIO Day: Tony will be able to attend to introduce SSS to the audience, and everyone is invited to attend. It will be held Tuesday, March 31st, at Davies.

o  3:30-3:45- Reception

o  3:45-4:40- Awards to students of participating programs

o  4:45-5:15- Small groups: There will be a representative talking about student-

faculty research. She will tell about a stipend available for low income

students participating in student-faculty research.

o  5:15-5:30- Door prizes

·  T-shirt Updates: Tony did not open a new poll for t-short designs due to issues sending the email. There was only one new submission. Tony will extend the submission deadline until next Friday, March 27th. He will open a voting poll the Monday after Spring Break, the 30th. This poll will be open to all members until the following Friday, April 3rd.

New Business:

·  Possible Fundraiser at Burrachos: There is a 4-hour time slot to choose from to hold a benefit night, either 4-8pm or 5-9pm. Possible days are April 1, 2, 6, 8, 9, 13-16, 20-22, or 27-30. The Board decided to hold it on April 21, if possible, and also hold the Board meeting there as well. If the 21st does not work, then we will try to hold it on April 20th or 27th. 50% of profits collected from anyone who mentions SSS at the register will be donated to SSS. Eyasu offered a template for the posters that we could use to market the event. His club that used this template also printed about 200 posters in 2 different sizes.

·  Constitution Updates: All changes made to the constitution were approved by the Board. The final revised copy will be sent to Danielle and posted on Blusync. Changes include:

o  Article I- Decided not to change the name

o  Article II- Allowed community members to be part of the Board, changed general wording, added work obligations to acceptable absences, removed section A.

o  Article III- Vice president will take attendance at meetings, and publicity officer is in charge of updating display boards. If a student has a GPA of below 2.0, they must meet with the Advisor; if any officer cannot make it to a meeting/event, they must find someone to cover their duties.

o  Article IV- Changed “advisor” to “advisor(s)” and changed some general wording

o  Article V- removed section 4 because it was repeated.

o  Article VI- changed some wording and changed the majority needed to pass a measure from two-thirds to three-fourths.

o  Bylaws:

§  Article II- Reimbursements must be reviewed and approved by the Board.

§  Article III- No co-chairs can be elected for officer positions.

§  Article V- Changed the quorum to 6 active members, 33% must be present to conduct business, ¾ of present must agree to change/pass amendments.

Upcoming Events:

·  TRIO Day, Tues, March 31, 3:30-5:30 pm, Ojibwe Ballroom

Next meeting will be April 7 at 5:00pm in Old Library 2138

--submitted by Casey Hoffman