DHS Athletic Team

Parent Guidelines

Thank you very much for volunteering to be the team parent of a Damascus High School Athletic Team.

The purpose of this document is to help you follow the MCPS rules and regulations for athletic teams as well as the policies set by Damascus High School and the Athletic Booster Club. If you have any questions, please reach out to your coach or Joe Doody, the DHS Athletic Director.

Financials

  • Fees – MCPS prohibits any sport from collecting ‘Team Fees’. Any monies collected should be outlined in a budget and accounted for throughout the season.
  • Items that you would collect monies for are things like - team meals, player and coaches banquet fees (note – additional family members attending a team banquet are charged a separate per person fee for the banquet), senior night expenses (flowers and decorations, not posters – these are traditionally purchased by the family and they are optional), team awards, team snacks/drinks, etc.
  • Any monies collected via check, should be made out to the DHS Athletic Booster Club.
  • Check Requests – All check requests need to be submitted on a ‘Check Request Form’ (sample attached and the form is available on the Booster Club web site) along with the required receipts. Requests can be left in the Booster Club mailbox at the high school or emailed directly to the Treasurer. Forms left in the mailbox will be collected on Monday and checks will be issued on Friday of the same week. Note – if you are emailing your check requests, your coach can email an approval for the expenditure to the Booster Club Treasurer.
  • Check Disbursement – Checks can be mailed direct to the payee or direct pickup can be arranged with the Treasurer.
  • Deposits – All deposits will be made through the Booster Club and must be submitted on a ‘Check Deposit Form’(sample attached and the form is available on the Booster Club web site). All deposits should be left in the Booster Club mailbox at the high school. Note, if you are depositing cash, please do not leave it in the mailbox. Please give it directly to Joe Doody or the Booster Club Treasurer so that the amount can be confirmed before the deposit.
  • Coaches’ gifts and funds collected for them are optional to the players/families. Do not include this in you collection for team meals and expenses.

Fundraisers

  • All fundraisers must be pre-approved by the DHS Athletic Director, DHS Business Administrator, and the Athletic Booster Club. To gain approval, please submit a Fundraiser Request form at least two weeks in advance of your event (sample attached and the form is available on the Booster Club web site). Please note, fundraisers that do not require any up-front costs are preferred by the high school. The DHS Business Administrator will inform you of approval. Please do not proceed until you have this approval.
  • Monies raised through fundraisers cannot be used to purchase personal items for athletes, out-of-season activities - including camp, league or clinic fees, team meals or banquet, apparel for coaches, athletes or parents, or coaches’ compensation.

Player Packs

  • Must be optional
  • Player packs cannot be paid for through the individual sport’s budget.
  • Every effort should be made so that the total cost of the purchase is a reasonable investment for the athlete/family.

Team Meals and Banquets

  • Monies collected for team meals should be budgeted for the season. If your team advances into the post season and you need to collect additional funds for team meals, this can be done post-season on a week by week basis.
  • Banquet expenses should be budgeted and fees should be ‘per person’ and collected prior to the banquet. It is recommended that you respect all families and try to keep the banquet simple and affordable. Please make sure that all participants are aware of what is covered when collecting fees.

*Please note, Carrabba’s restaurantwill do a banquet in our cafeteria for around $10 per person and the rental of the cafeteria would be free if on a weeknight.

Concession Stand

  • It is the goal of our booster club to open the concession stand for all stadium athletic events and gymnasium events.
  • Concession volunteers are the responsibility of the individual teams. It is recommended that you have a team parent assist you with organizing your volunteers. Most teams have JV parents support the Varsity team and the Varsity parents support the JV team. Poms and Cheerleading are also responsible to assist in the concession stand for stadium and gymnasium events
  • If you are not able to provide volunteers for the concession stand during your sports season, we will not be able to open the concession stand for your specific games.

Facility Use

  • If you need to use any part of the school during the year (parent meeting, team meeting, banquet), you must complete a Calendar Request Form two weeks in advance for approval (sample attached and the form is available on the Booster Club web site).

Hornet Logo

  • If you are designing clothing, keep in mind that we have an agreement with Georgia Tech that we MUST follow as to the proper hornet logo. Check with us to be sure you are using the correct logo.

Contacts

  • If you have any questions regarding the policies and procedures that should be followed, please contact the following:
  • Joe Doody -Athletic Director –
  • Kerri Pitts - Business Administrator –
  • Helen Winner - Booster Club Treasurer–
  • Ashley Richardson - Booster Club Communications Officer –
  • Jay Jurgens - Booster Club President –