NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES
(CSIR)
Bid/Tender Document
for Printing & Binding of Vigyan Pragati and Science Reporter
( i ) Last date of collecting tender: 17/4/2003
( ii ) Last date for submission of bids: 21/4/2003
Time 14.30 Hours
( iii ) Date of opening of EMD and technical bid: 21/4/2003
Time:15.00 Hours
(iv) Financial bids of tender will be opened after evaluation of the technical bids and successful bidders of technical evaluation shall be informed about the opening date of financial bids.
Section – I
INVITATION FOR THE BIDS
Printing and Binding of Vigyan Pragati & Science Reporter
Sealed bids in two parts, i.e., Technical Bid and Financial Bid are invited for the Printing & binding of above monthly magazines published by NISCAIR.
The bidder may inspect these magazines published by NISCAIR and have an idea about the nature of work involved in order to make estimates about the cost of work required to be done. Contact person :
Mr Pradip Banerjee/Mr. Kaushal Kishore
Phone: 25731353
National Institute of Science Communication and Information Resources
New Delhi 110 012
1.2 The bids complete in all respects should reach at the following address latest by 14.30 hours on 21/4/2003. The Technical Bid will be opened on the same day at 15.00 hours in the presence of bidders who choose to be present at:
Conference Hall
National Institute of Science Communication and Information Resources
Dr K.S. Krishnan Marg (Near Pusa Gate), New Delhi 1100 12.
SECTION – II
TECHNICAL SPECIFICATIONS
2.1 Introduction:
The National Institute of Science Communication and Information Resources (NISCAIR) is a constituent unit of the Council of Scientific & Industrial Research (CSIR). The R&D Programmes being under taken at NISCAIR are geared towards meeting the information needs of the different segment of the society. Apart from bringing out a variety of scientific and technical publications, providing information services and training in Science Communication, NISCAIR undertakes consultancy work in designing, editing and publication of journals, books and reports etc. NISCAIR has also an active programme in electronic publishing and undertake consultancy work in CD-ROM publishing and IT facilities are also being developed.
NISCAIR is situated in Pusa Campus (near Pusa Gate), Dr K S Krishnan Marg, New Delhi 110012. The campus of the Institute is spread over 2.4 hectare. It has a main building 1790.60 m2 located almost in the Centre of the Campus surrounded by Front, back and side lawns. The main building has ground plus two floors. Here is an annexe building and five temporary structures (sheds) spread around the main building, and two gates with security cabins at boundary of the campus.
2.2 Scope of Work Including Technical Specifications
To provide trouble-free Printing & Binding services as per terms and conditions in the tender document to our satisfaction.
Vigyan Pragati – 36000 copies (Hindi) & Science Reporter – 36000 copies (English) are two monthly popular science magazines which are required to be printed strictly as per schedule. The estimated annual value of the total work involved is about Rs 20 lakhs. The job is of highly prestigious nature and hence its quality and production schedule have to be scrupulously maintained. In case there is any delay in supplying the proofs/printed copies to NISCAIR, the Director, NISCAIR reserves the right to withdraw the job and no payment would be made for any part of the job completed or in progress. The detailed technical specifications and the items for which the rates are required, are given in Annexure-1.
SECTION - III
INSTRUCTIONS TO BIDDERS
3.1 Eligible Bidders
This invitation for bids is open to all bidders from Delhi and its adjoining regions who fulfill clause 3.4.2.
3.2 Cost of Bidding
The bidder shall bear all costs associated with the preparation and submission of its bid, the NISCAIR will in no case be responsible or liable for these costs, regardless of the conduct or the outcome of the bidding process.
3.3 The Bidding Documents
3.3.1 The services required, bidding procedures and contract terms are prescribed in the bidding documents. In addition to the invitation for bids, the bidding documents include:
(a) Instructions to bidders
(b) Schedule of requirements
(c) Technical Specifications and Price Schedule
(d) General Terms & Conditions of Contract
(e) Contract form, etc.
The bidder is expected to examine all instructions, forms, terms and specifications in the bidding documents. Failure to furnish all information required or submission of bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in rejection of its bid.
Preparation of Bids
3.4.1 Technical and Financial Bids
The bids are to be submitted in two parts in separate sealed envelopes
(a) Technical Bid + EMD
(b) Financial Bid
3.4.2 Technical Bid
The Technical bid prepared by the bidder shall be provided in the following Model Response format:
Model Response Outline
Annual turnover for similar type of printing jobs-atleast 50 lakhs per annum.
The following equipment/facilities are important for award of work:
Pentium III/IV computers with higher configuration.
Softwares ( latest versions) for formatting both in Hindi and English-word, pagemaker, ventura, corel draw, photoshop, winzip, etc.
Media compatibility for transportation of digital data-3.5’’ floppy, CD, i omega zip, MO drives
Laser printer at least 1200 DPI ( B & W)
Colour laser Printer.
Drum type scanner (A3 size) with the capability of scanning (a) transmission (b) Reflection and (c) Text data in around 2000DPI resolution
Imagesetter (A2 size), 2540 DPI resolution
The web-offset printing machine which could load a reel of min.86 cm width.
four-colour sheetfed offset printing machine (23’’X 36’’) for quality work
single and double-colour sheet-fed offset printing machines (23’’X36’’)
Automatic folding/gathering machines for speedier binding works.
godown facility to store at least 20MT of printing paper
facility /machines to print on Glazed Newsprint (GNP) paper.
standing of each Bidder—Past experience and performance in the Printing and Binding work during the last five years
4. List of other Govt. Departments and Public Sector units for which the bidder is having the similar type of contracts and a certificate regarding satisfactory performance of the contract.
5. Details regarding the list of Typesetting, Printing, Scanning & Binding Machinery/Equipment available with the bidder.
6. Level of agreement with the proposed terms and conditions.
7. Copy of the audited balance sheet of the vendor for the year 2001-2002 indicating the Turn over in Printing work.
8. Bidder will provide documentation establishing bidders capabilities and qualifications to satisfy NISCAIR that the bidder will assume the total responsibility for the satisfactory execution for Printing and Binding work of V. P. & S. R. published by NISCAIR.
9. Copy of Press Registration Certificate.
10. Details of subcontractors and agreements thereon.
11.Bidders are expected to enclose samples demonstrating their capabilities.
12. Availability of internet access and related facilities. Bidder to give address of their website if applicable.
13. Total regular manpower and manpower on contract available with the bidder.
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