Contract Approval Form

Please complete this form as fully as possible and submit it with your contract to . Submission of a completed form will give our Legal Services Team colleagues the information needed to start reviewing your contract.

Please ensure that you submit the completed form, contract and any additional terms and conditions along with any other associated documents.

1 / Activity
The name of the activity to which this contract is linked.
2 / Organisers
Full name of the group(s) organising the activity.
3 / Speakers
Will there be any professional speakers engaged to speak at the event? Will they be paid for this service? Has there been any agreement as to transport arrangements for them?
4 / Collaboration
Full name and affiliation of any group(s) collaborating in the organisation of this activity. If any group is affiliated please outline what they will be responsible for regarding the event – for example split payment, liabilities etc
5 / Attendees
Please provide details as to whom will attend the event – for example members, volunteers, children or vulnerable adults.
6 / Past Experience
Has this venue been used by the group before and have previously reviewed terms? If so please supply a copy of the previous terms.
7 / Activity
7a / The exact dates and purpose of the event.
7b / Please note if this contract is linked to an educational event or activity.
8 / Contract
8a / What is the full value of the contract?
8b / To whom will the invoice for this contract be made out?
8c / What is the final date for payment of the invoice?
8d / Under which circumstances could we need to cancel this agreement and how likely is it that this situation could occur?
8e / Will the venue be supplying any other services or equipment not listed in the contract? Will member group be bringing own catering or equipment?
8f / Please supply contact details of the venue so that we may liaise with the venue direct regarding our review of the terms
9 / Third Party Service Providers
Will there be any other third party service providers (catering, equipment hire etc) who will also be producing contracts to be signed for this activity for the RSC to approve?
10 / Confidentiality and Data Protection
10a / Will the contract holder be supplied with any personal data of RSC staff or delegates?
10b / Will there be any other RSC confidential material or intellectual property supplied to the venue?
10c / Will any photographs be taken at the event and supplied to anyone?