Enrollment Management Committee Meeting

MINUTES

March4, 2014

3:30-5:00 pm / E-304

Attendance: Marilyn Flores, Craig Rutan, Leonor Aguilera, Ruth Babeshoff, Debbie Brooks, Rudy Carrion, Corinna Evett, Barbara Garrahy, Regina Lamourelle, Tuyen Nguyen, Andy Salcido, Randy Scott, Barbara Sproat,

Absent: Lucy Carr-Rollitt, Elizabeth Elchlepp, Lourdes Fajardo, Kari Irwin, Linda Miskovic, Narges Rabii, Martin Stringer, Robert Waldren

OLD BUSINESS / DISCUSSIONS/COMMENTS / OUTCOME/FOLLOW UP
NEW BUSINESS
  1. Approval of Minutes: 11/19/13
  1. Report from Planning and Institutional Effectiveness (PIE) Committee
  1. Update on approvals for EMC Implementation Plan and for Mission and Committee Responsibilities
  1. Identify data elements for Dept. Chair Tool
  1. Establishing Data Elements for College Engagement
  1. FMCAR Report
  1. Topics for next meeting
/ Craig Rutan reported: PIE isworking on the rubric and the planning process for submitting requests.
Mission and Committee Responsibilities were approved by Academic Senate and will be approved at the next College Council meeting.
Data for Dept Chair Tool: 3 years access
  • Section Info
(Course, cap, enrollment, delivery mode, time/day offering)
  • Waitlist (? – get clarification if in system as on or off)
  • Fill rates (% enrolled to course cap)
  • FTES and Headcount
-2 wks prior to 1st day
-1st day of classes
-Census
-End of term
Future Considerations for Tool:
  • Pre-req’s
  • Goal of course
(i.e. IGETC, AA-T/AA-S, Certificate, CTE, Basic Skills, etc.)
Awareness Phase: 3 year Historical
  • Degree/Certificate/Transfer completions by term (time to complete 2 years,3 years, 4-6 years)
  • Number of sections offered for each discipline/department
  • Section Info
(Course, cap, enrollment, delivery mode, time/day offering)
  • Percent of FTF, Hybrid, Online
  • Waitlist info and percent enrolled into class
  • Cancelled courses/last term successfully offered/cancelled and reason code
  • First time taking online course – success and persistence
  • Demographics
Age, gender, ethnicity, high school (CAP), DSPS, EOPS, athletics, Honors program, first time in college (Freshman is less than 30 units), LGBTQ, AB540, Veterans, Int’l students
  • Percent of students receiving financial aid
  • Number of students taking Basic Skills (CB code), CTE (Sams code), Transfer (CB code) CSU/UC
  • Placement levels for ACE, Eng, Math, Chem, Read
  • Student success, persistence, retention
  • Percent of full-time and part-time students
Handout of an enrollment management report from City College of San Francisco for the committee members to read. More enrollment management reports will be provided from the surrounding community colleges.
Review the costs, retention, persistence, number of students, number of courses and type of courses for Intersession 2014.
Decide on questions to guide our review of other college enrollment plans.
Assign committee members to review the various community college enrollment plans. / Motion to approve the minutes as presented
(R. Babeshoff/L. Aguilera) was passed unanimously
Will have Sergio begin designing the tool.
Further discussion at the next meeting.
Further discussion at the next meeting.
Further discussion at the next meeting.
Marilyn and Craig will work on obtaining data and sample EMC plans for review.
SUGGESTED FUTURE AGENDA
ITEMS
ANNOUNCEMENTS
Next Meeting / March 18, 2014

SantiagoCanyonCollege

Mission Statement

SantiagoCanyonCollege is an innovative learning community dedicated to intellectual and personal growth. Our purpose is to foster student success and to help students achieve these core outcomes: to learn, act, communicate and think critically. We are committed to maintaining standards of excellence and providing an accessible, a transferable, and an engaging education to a diverse community. (Approved by College Council 4/12/11)