Meeting MinutesPresident:
Mid-Atlantic Executive CommitteeCynthia Young
Date: September 21, 2016
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Cynthia called meeting to order and introduced Don Lawrence. He expressed how he is here to help our association, and some of the upcoming events.
Cynthia then turned meeting over to Mike Hemsley chair of the nominating committee for election of Mid-Atlantic officers. He explained the rules and procedures, and mentioned that if the slate of officers is uncontested we will have a vote by common consent.
Nominees:
President Sharnette Handy-Hall moved to close nominations and seconded
Vice President Kevin Brandon moved to close nominations and seconded
Treasure Wayne Sodowski moved to close nominations and seconded
Financial Secretary open and can be appointed by president at a later date, moved to close nominations and seconded
Secretary Kisha Vaughn moved to close nominations and seconded
Nominees were uncontested and Cynthia moved to have slate accepted as is and it was seconded and it was accepted by common consent
We are allowed 14 delegates plus 1 for a total of 15. A member of each sports committee must be represented followed by general members. Nominations for delegates were placed on the floor, there were 15 people nominated, Edwin made a motion to close nominations it was seconded by Monique and accepted by common consent.
Delegates are as follows:
- Cynthia Young
- Sharnette Handy-Hall
- Ed Richardson
- Nelson Berrios
- Rogers Glispy
- Robin Jeffers
- Earl Edwards
- Ken Yerger
- Monique White
- Kevin Brandon
- Annette White
- Edwin Roberts
- Zafirah Green
- Doreen McCoubrie
- Joe McGonigle
President’s Report
Mid-Atlantic is fully accredited
We have a new communications chair Harry a U. Penn student that runs on their track team. We are moving forward to the 2nd phase of our website that will allow for advertising and we would like to have that completed in 2017. Cynthia asked if anyone has any knowledge of advertising or would just like to assist in any way contact her at .
Monique acknowledged Cynthia as president after her and the outstanding job she did after Monique had to beg her to accept the position. She has worked tirelessly to continue to build up Mid-Atlantic and keep us moving forward.
Vice President’s Report
No Report
Secretary’s Report
No Report
Treasurer’s Report
Rogers reviewed our Net Worth CD’s and Deposits. Our total assets $96,035.12. A question was asked did the big deposits come from National, the answer was no it was from investments made in 2011.
Financial Secretary’s Report
Annette stated we spent close to $91,000.00 in 2016 with the youth and masters meets. She mentioned that in order for us to keep our accreditation we must come up with some advertising ideas so we do not have to take from our savings. As an association we are required to hold certain meets. Although we took in a lot of money, we also had to pay out a lot of money to hold the meets, and to have officials. With the Region 2 meet it cost almost $84,000 for 4 days.
Earl made a comment that other associations have a monopoly on all college and high school track meets, but Mid-Atlantic is not that way.
Most of our money comes from sanctions and memberships
Ted asked about having a budget in place. Annette informed him there is a budget in place, but sometimes things occur that you cannot always plan for.
Committee Reports:
Sports Committees
High Performance (see report)
2017
- June 3-4 Masters East Region (tbd) open for bid
- June 10-11 Open Club Championship (Franklin Field)
We have no bids in for indoor or outdoor championships, if any clubs are interested in hosting.
Rogers turned the floor over to Ed Richardson to discuss the upcoming racewalk championship. The racewalk championship will be contested on Sunday, April 2, 2017, the 5k will begin at 8am and the championship race at 9am. The national judges committee will select Judges. There will also be a racewalk clinic October 16, 2016 @ Widener from 11-1pm
HP committee still only has 9 members and they are looking for 3 more if anyone is interested.
Long Distance Running (see report)
Ted stated there are 8 members on the committee, and he is the interim chair until someone else takes up the mantle. LDR covers road racing, ultra, and off-road. 5 of 11 events in the Grand Prix have already been completed. Currently the top 3 clubs are Greater Philadelphia, South Jersey Running Club, and Pike Creek Valley. All LDR information can be found on the association website. Ted also asked if anyone would like to volunteer or had information about our association as a whole they will be manning a table at the Philadelphia Marathon Expo.
Youth Athletics
Nelson asked for all committee members to stand and stated that the committee works well together. He discussed that financially every time we do an indoor meet we get hit, and don’t have the numbers we would like to make a significant return. Outdoor knowing we were going to California he expected the numbers to be low, but for the association meet we had 600 plus athletes and for Region 2 we had 1,000 plus.
Cross Country 2016:
- Association Meet will be November 5, 2016 at Belmont Plateau
- Region 2 by NJ Association November 19, 2016
- Nationals Birmingham, AL December 10, 2016
Indoor 2017:
- Association meet January 15, 2017 @ Widener University
- Zonal Meet tbd
- Nationals NY Ocean Breeze
Outdoor 2017:
- Association Meet either June 17-18 or June 25-26, 2017 @ Widener
- Youth Nationals July 2, 2017
- Region 2
- Nationals July 24-30, 3017 University of Kansas
Cross Country 2017:
- Association Meet November 4, 2017 @ Belmont Plateau
- National Championship may possibly be in PA. Would like it to be in Hershey 2019 or 2020. We have to have money up front.
Cynthia stated that after the Region 2 meet our association received a lot of compliments and also about the officials and their patience with the youth.
Administrative Committees
Law and Legislation
No Report
Membership
Membership is up almost 500 from last year, a lot of that had to do with Region 2 and Youth Nationals being in our area. Sanctions are done completely online now
Budget and Finance
No Report
Coaching Education
Level 1 clinic is September 29-October 2, 2016 at Community College of Philadelphia. 2017 there will be a Level 1 school at Villanova in March and CCP in October. Level 2 is changing and we have been trying to get it here, but there is a bid process.
Officials (see report)
When you come to the clinic October 2, remember to bring all your paperwork and a check or money order. Our electronic measurement has been a source of revenue for the association, because we have been called on to do several meets.
Communications
New chair Harry from U. Penn
Awards
January 21, 2016 12-4pm
Old Business
No Old Business
New Business
There have been changes in sanctions, but it cannot be posted until November 1, 2016. Cynthia asked for all new elected officers to stand and discussed connecting with everyone for a smooth transition from former officers to new officers. She also expressed her thanks for the support of the association over the years in her tenure as president.
Jim Lamb made a motion to adjourn meeting Monique White seconded meeting adjourned at 8:45pm
Minutes submitted by: Kisha D. Vaughn
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