REGISTRATION FORM

16th WAVE Conference, 16th November -19thNovember 2014

Vienna, Austria

Please return the completed form to WAVE office at

orfax:+43-1-548 27 20 27

until 22th of September 2014

Overall Schedule:

16th November: afternoon/evening: from 15:00 Pre-Conference/welcome Drink at the Fleming’s Hotel Wien Westbahnhof, Neubaugürtel 26-28, 1070 Vienna

17th November: WAVE Conference (public)at the Vienna City Hall

18th November:WAVE Conferenceat the Fleming’s Hotel Wien Westbahnhof

19th November (until 15:00)Association Day at the Fleming’s Hotel Wien Westbahnhof

Last Name:
First Name:
Organisation:
Address:
Phone/Fax:
Email:
Date of Arrival:
Time of Arrival (if known):
Date of Departure:
Time of Departure (if known)
For CoCo-Delegates/Co-Delegatesonly: I will attend the CoCo meeting/Advisory Board meeting on 19th November: (please tick) --- Yes --- No

New: Conference Fee((Please tick as appropriate)

□Attendance of the public day /only OR the workshop day:

a fee of 30 Euro will be charged (except for WAVE Members/Focal Points and Speakers/Facilitators

□Attendance of the whole conference(2 days or more)

a fee of 60 Euro will be charged (except for WAVE Members/Focal Points and Speakers/Facilitators

Participants are kindly ask to pay the fee until the 30th of October 2014

Funding of the Travel Costs

Please note that financial support can be provided only to a very limited extent and upon prior agreement with the financial manager of the WAVE office (see information below)

Please also provide us with the following information(please tick the appropriate box):

□ My participation is secured without any additional funding.

□ My participation will only be possible with additional funding,

□ I can cover parts of my travel and accommodation costs with _____ €.

□ All costs will need to be covered through external funding which are approx.______€.

AccommodationPlease note that participants are kindly asked to manage their own booking - (please tick the appropriate box):

□I would like to book a room in the Conference Hotel: After receiving your registration, the WAVE office will send you a booking form, which you are kindly asked to send to the hotel directly ()in order to book your room.

□I have booked a room in another hotel (please specify):…………………………………….

□ I have a private accommodation

Practical Information for participants

1) Conference Hotel:

  • Conference Hotel: Fleming’s Hotel Wien -Westbahnhof, Neubaugürtel 26-28, 1070 Vienna. The hotel is also the location of the conference on all days except the Public WAVE Conference (17th November), which will take place at the Vienna City Hall.
  • Please note that the special rates for this hotel(99 Euro inkl. Breakfast and WI-FI/115 Euro double occupancy) are only available for bookings before the 5th of September. After that date, no guarantee can be given regarding availability and rates may rise.

Please manage your own booking: After receiving your registration, the WAVE office will send you a booking form for the hotel rooms, which you are kindly asked to send to the hotel directly.

  • If you prefer to book in another hotel, you are free to do so. In this case, please also manage your own booking. The WAVE office can provide you with a list of hotel suggestions upon request.
  • Please book your flights as early as possible, the earlier booked, the cheaper the flights.

2) Financial Support for Participants:

Unfortunately, WAVE has very limited resources for financial support, so in general, WAVE cannot provide any funding – except in the following cases:

1)Speakers at Panels and at Workshops

As usual, WAVE will fund the accommodation (around 99 Euro/per night), and/or the travel expenses (max. 350 Euro) for speakersof the conference (the WAVE office will get in touch with potential speakers), upon prior agreement with the WAVE office.

2)Active Focal Points primarily from non-EU member states or from new EU member states whoneed financial support to attend the Conference

As we think it is important that all our focal points have the possibility to participate, we will also do our best to provide financial support for our Focal Points, primarily from non EU-States and new EU member States, who would otherwise not be able to attend the conference. We cannot spend a specific sum; however the price for the hotel rooms should be moderate and should not exceed 99 Euro/night. If you need financial support, please get in touch with WAVE before booking, so that we can find a solution.

Registration form page 1/2