SLAUGHAM PARISH COUNCIL
2 Coltstaple Cottages, Coltstaple Lane, Horsham, RH13 9BB
PARISH COUNCIL MEETING AGENDA
Meeting to be held on Thursday 30th June 2016 at 7.30pm in the Pavilion, High Street, Handcross
Sally Mclean - Clerk to the Council
Email / Website: http://www.slaughampc.co.uk
Present: Cllrs John Welch, Lesley Read, Michael Earle, Andrew MacNaughton, Simon Goyder, Julia Elliott, David Dunn and Bob St George
Others Present: 2 members of Public
1 Apologies for Absence: None
2 Declaration of interest from members in respect of any items on the agenda: None
3 Approval of the Minutes of the Previous Meeting: APPROVED Cllrs Dunn and Goyder RESOLVED
4 Open Forum: Council to consider adjournment of the meeting in accordance with Council’s Standing Orders, to receive questions from members of the public in attendance – None
5. Co-Option –Council advertised Members vacancy in the villages of Handcross, Pease Pottage, Warninglid and Slaugham for the statutory period for the receipt of petitions for election from 10 electors or more and to date no valid notifications have been received, the Council are therefore permitted to co-opt in accordance with (Rule 6 of 1986 Rules and s86 Local government Act 1972).
To receive Councillors declarations of office – New member/s will be asked to sign the declaration to office in front
of the Proper Officer and produce their register of interests (ROI) within the statutory timescales –
It was noted that the potential candidates were unable to attend the meeting and Members subsequently agreed to defer co-option.
6 Matters from District & County Councillors: to receive verbal reports from representatives of other authorities
6.1 Mid Sussex District Council (MSDC): Cllr MacNaughton reported that work was continuing on finalising the District Plan. The final part of the District Plan, (the traffic evaluation) was in the process of being incorporated after which the Plan would be lodged with the Government, possibly by July. The government response would likely be received at the end of this year or in early 2017. Members are attending a update at MSDC on the 7th July.
The District Council is undergoing a major review of the structure of the officers, with retirements and new opportunities being afforded. This was causing some delays to response times. A revised SUDS plan from developers had been received and was being reviewed for suitability and it was hoped that the Parish Councils would receive an update early next week.
6.2 West Sussex County Council County Local Committee (WSCC/CLC) None present
7 Committee Reports: to receive and note committee and advisory group updates
The Committee Chairmen will provide an update, Council to consider the RECOMMENDATIONS:
7.1 Finance & Policy: - The Clerk reported the Internal Audit had been completed and the Annual Return had been sent to the external auditors for examination. Cllr Earle reviewing the S106 and contact members to district relevant project.
7.2 Recreation: - Cllr Goyder confirmed that members were looking at the works required at the Pavilion. Ken Boyle reported that he had obtained the necessary quotes to include window replacement, roof repairs, insulation and heating options. These varied from remedial repair to full replacement. After a lengthy discussion Council agreed that a meeting with the Chair of the Finance and Policy and members of the Recreation Committee would be scheduled to look at the available funds to include full works, this will be added as a major project which will include any works at the playground. Ken will copy the file to members in advance of the meeting. The Clerk to contact MSDC on available S106 monies currently available and those coming forward, along with the criteria for the categories that they are allocated.
7.3 Neighbourhood Planning: To update on progress – The Planning Consultants are currently rewriting the Scoping Report which will be issued to the members this Friday for review it will t The Planning Consultants are currently redrafting the Scoping Report which will be issued to the members by Friday this week for review. It will then be issued to the statutory bodies for evaluation with a request for a response within a period of 6 weeks.
They are also working on the housing briefing note and reviewing the site assessment work. This was completed and loaded to the dropbox for review, it is expected that further work will be required. The communications group are meeting on Thursday 7th to discuss the current NHP website.
7.4 Community Halls: Finches Field to update on progress – After discussion Council agreed to appoint a Quantity
Surveyor to review the tenders to assist Council in appointing a developer for the project at Finches Field. Cllr MacNaughton advised Council to advise MSDC that any future monies where possible is allocated to Community Building Projects. The planning application will be put forward by the Parish Council.
8 Chairman’s Report: to review Chairman’s updates
8.1 Refurbishment of Nyman’s bus shelter subject to confirmation of legalities and use of facilities at
Nymans whist work in progress. The Clerk to advise before the next meeting.
8.2 Chairman was sad to report that one of our previous members Cllr Geoff Coe sadly passed away just over a month ago. Geoff was a very activate member of Council and was instrumental in implementing speed watch in the area. Council to send respects to family and friends.
9 Correspondence/Publications/Consultations: to review items of correspondence cc’d to members
The final CPO payment has been received from Highways in relation to the land at the Memorial Gardens. The Clerk to contact Council solicitor re finalising the remaining part of the land in Councils ownership.
Council wish to thank Mrs Pauline Welch for preparing excellent food and refreshments at the recent Annual Parish Meeting.
10 List of Accounts for Payment: To review list of accounts for payment
10.1 List of payments June 2016: APPROVED
An adjustment required on the reconciliation by 60p.
11 Project/Information Items: To update members on project items outstanding
12 Highways/Footpaths: to review highways projects/items
12.1 Parish Traffic Calming Project, to include Finger Post replacement/refurb – To report on progress – The Clerk
Members reviewed the map and confirmed the locations of the Gateways along Vehicular Activated Signs (VAS), the Clerk will meet with Project Office Richard Speller to approve sites and sign off the necessary paperwork required to get the work programmed at WSCC.
13 Police / NHW Report / Resilience Group Reports
13.1 Crime Reports cc’d members Noted
Farm Watch – Neighbourhood Watch Noted
14 Clerk’s Report : See items above
15 Any other matters that the Chairman wishes to raise for future discussion: None
Date of next meeting/s
Signed: ______Date: ______