Council Meeting September 13, 2004
Council Chambers:
ROLL CALL:The City Council of Lincoln Center convened in regular session at 7:30 p.m. with Mayor Del Vignery presiding. Councilmembers present: Marion L. Florence, D. Leon Kingan, Craig L. Ledet, Arletta R. Morse, Glenn M. Stegman. Officials present: Clerk Rose M. Gourley, Attorney Daniel D. Metz. Also present: Superintendent Ron Mason.
VISITORS: Others in attendance for all or portions of the meeting: Larry L. Douglas, Connie Cyr, Leon Osbourn, John Baetz.
MINUTES:Minutes of the August 9, 2004, regular meeting were approved as written.
PAYROLL VOUCHER:Payroll Voucher No. 04-08, for August wages and salaries in the amount of $48,456.53, was presented. Included in the total was the reimbursed Library payroll totaling $1,866.22, leaving a net City payroll of $46,590.31. A motion by Stegman, seconded by Kingan, to approve said Payroll Voucher, carried.
ACCOUNTS PAYABLE:Accounts Payable lists were reviewed. Invoices prepaid in August totaled $24,490.18. Unpaid invoices received to date, totaled $180,645.83. Upon motion by Stegman, seconded by Ledet, all said invoices in the amount of $205,136.01, were approved for payment.
DELINQ. ACCNTS.:The Governing Body reviewed a list of twelve delinquent utility accounts totaling $1,426.02.
WEST BALL PARK:Superintendent Mason was authorized to research the options for installation of guttering on the West Ball Park facility. Erosion problems in the dugout and on the field had resulted from a thunderstorm earlier this summer. It had been determined that the erosion was caused by the water pouring from the roof of the new restroom/concession facility. Other field maintenance was briefly discussed.
TRAFFIC CONTROL:Following several reported incidents of near accidents at the location, the Governing Body reviewed options for increasing traffic control at Lincoln Ave./4th Street. Ledet moved to place 4-way stop signs at the Lincoln Ave./4th Street intersection, to place a notice in the paper warning the public of the change, and to make the Sheriff’s Office aware of the change. Motion seconded by Morse, carried.
2003 AUDIT REPORT:Larry L. Douglas, C.P.A, presented his Audit Report for the year ending December 31, 2003. He reviewed the various financial statements with the Governing Body, indicating healthy balances in place at the end of 2003. He spoke briefly about future reporting methods and his recommendation for the City. There followed a motion by Stegman, seconded by Kingan, to accept the 2003 Audit Report as presented. Motion carried.
TRAFFIC CONTROL:Superintendent Mason relayed a request from Lincoln Elementary School Principal Jackie Combs to establish an additional crosswalk on the east side of the grade school south of the present one at the intersection of S. 4th and E. Yauger Streets. She had also asked about painting the curb corners to keep parking further away from the corners. No decision was made pending further research by Superintendent Mason regarding signage rules.
HOUSING REHAB. GRANT:A Public Hearing was held at 8:00 p.m. for the purpose of presenting and discussing the preparation and submission of an application to the Kansas Department of Commerce and Housing. The application, for funding the demolition or rehabilitation of residential structures within a specified target area in Lincoln, was explained by Connie Cyr, North Central Regional Planning Commission. She also explained how the target area was determined and thanked the numerous individuals who had assisted with the development of the project. Sixteen homes were targeted for rehabilitation with additional structures being slated for demolition. Thereafter, Stegman moved to adopt Resolution No. 04-02, “A RESOLUTION CERTIFYING LEGAL AUTHORITY TO APPLY FOR THE 2005 KANSAS SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FROM THE KANSAS DEPARTMENT OF COMMERCE AND AUTHORIZING THE MAYOR TO SIGN
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AND SUBMIT SUCH AN APPLICATION.” Motion seconded by Kingan, carried. Upon motion by Stegman, seconded by Ledet, a “Residential Anti-displacement and Relocation Assistance Plan under Section 104(d) of the Housing and Community Development Act of 1974, as Amended,” was also adopted. Stegman moved to appoint the North Central Regional Planning Commission as City staff during the project and to administer the Grant, if successfully funded. Motion seconded by Ledet, carried.
HOUSING DEVELOPMENT:Leon Osbourn, Kaw Valley Engineering, presented drawings of the “Final Plat, Sheppard Addition, Lincoln Center, Kansas,” and fielded questions put to him. Upon motion by Stegman, seconded by Ledet, said final plat of Sheppard Addition was adopted. Mr. Osbourn provided engineer’s estimates for construction of street, water, sewer, and electrical improvements to serve the area. Stegman moved to advertise for bids for the improvements and set the bid opening for October 7, 2004, at 1:30 p.m. Motion seconded by Ledet, carried.
Clerk Gourley provided information regarding financial issues associated with the housing development, including: the issuance of temporary notes to finance the major portion of the construction costs, the use of City utility funds to finance the associated utility improvements for the development, and the replacement of the temporary notes with General Obligation Bonds at the end of the construction period. The General Obligation Bonds would be paid back by Special Assessments attached to the lots in the development. She also presented an Agreement for consulting services from Froggatte & Company, Wichita, Kansas, for financial and legal procedures necessary for the issuance of approximately $400,000.00 in Temporary Notes. Upon motion by Stegman, seconded by Morse, said Agreement was accepted.
The City Council reviewed a draft of the Housing Committee’s recommendations, prepared by Stanley Walker, for restrictions relating to the lots in the Sheppard Subdivision. It had been determined that any restrictive covenants should be filed with the subdivision plat, therefore, it was decided to delay the filing of the final plat pending final approval of the Certificate of Restrictions.
City Attorney Metz advised he had reviewed a draft agreement for transfer of property from the City and found it lacking. It was suggested, therefore, that he prepare a document for transfer of property to accommodate the City’s needs.
EMPLOYEE DINNER:The annual city employee appreciation dinner was set for December 9, 2004, at 6:30 p.m. Regarding the City Service Awards Program, it was decided to replace the League of Kansas Municipalities gift award with “Chamber Bucks.” A motion was made by Stegman, seconded by Morse, that the Chamber Bucks be increased by $25.00 for each level of continuous service, starting with a $50.00 gift at 10 years of service. Motion carried. It was decided that no award would be provided retroactively for years of service missed under the old League program.
WATER WATCH:Superintendent Mason suggested the mandatory water restrictions be continued. He said he had made personal contact with several violators who denied knowledge of the restrictions. It was suggested the notice in the local newspaper be repeated.
POOL MAINTENANCE:Superintendent Mason asked about repairing the concrete on the pool deck now that the pool has closed for the season. He was authorized to obtain a contractor’s estimate.
PARK/ PICNIC TABLES:A request to remove 4-5 picnic tables from the city park for use at the homecoming tailgate party was denied.
PARK/BOY SCOUTS:A request to allow the boy scouts to use the City Park on September 18th for target shooting was approved, provided the event was held in a controlled environment. It was suggested that the open area north of the Boy Scout Cabin be utilized.
ANIMAL CONTROL:Councilmember Morse relayed a complaint about pit bull dogs being harbored at a location on North 5th Street. She said she had made a report to law enforcement; however, other reports had been made
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previously regarding this location with no apparent resolution. City Attorney Metz advised he would follow up with direct contact with the Sheriff’s Office.
ADJOURNMENT:There being no further business, Stegman moved to adjourn. Motion seconded by Morse, carried. Council adjourned at 10:00 p.m.
S/ Rose M. Gourley
City Clerk