2014 North Carolina Seafood Festival prospective food vendors,
Thank you for considering participating with the 2014 North Carolina Seafood festival event. Our team has been working hard to make 2014 a “Remarkable Experience” for our vendors and guest. In fact we recently adopted the 2014 vision of “Creating remarkable events that prosper our community and demonstrate the value of North Carolina Seafood. As a result, one New Opportunity for food vendors this year will be to participate in the Local Seafood Village. The Seafood Village will be comprised of no more than 5 vendors and located near the Chefs Tent and in front of Jaycee Park. This area will be unique in that food vendors in the Village will be required to serve seafood caught by North Carolina Fisherman.
Frequently Asked Questions
1. Why are we starting the Local Seafood Village? The North Carolina Seafood Festival was founded with the fundamental belief that our locally harvested seafood was a unique and precious asset of our community. We believe it is core to our mission to demonstrate the value of this seafood and educate the community on the importance of maintaining the ability to harvest our local seafood. It is important economically and culturally.
2. What are we doing to promote the Local Seafood Village? The marketing plan is still in development at this point but we believe there is a great opportunity to promote from our multiple stage venues, print and social media.
3. Is there additional cost? There is no cost variance from our current pricing structure. We expect that retail pricing in the Seafood Village will be higher and we believe there is an audience that will pay the premium to support local.
4. I’m concerned about making profit using seafood caught by North Carolina fisherman? Buying seafood harvested by North Carolina Fisherman may be more expensive, therefore, we are exploring options working with www.nccatch.org and local suppliers to mitigate cost and prepare for the increased demand/supply. The North Carolina Seafood Festival will be in communication with vendors that choose to partner with us in the village on options that may be available.
5. Is there an opportunity for vendors that are not serving food in the village to participate? Not this year but we expect with success there will be opportunities to expand this project.
6. I want to participate, what are my next steps? Because of limited space, we will need to take requests on a first come, first serve basis. Please see attached application. Check the box for Seafood Village and return completed application with vendor fee to secure your spot. Completed applications with vendor fee included will have first consideration.
For additional information/questions regarding the Local Seafood Village, please call the NC Seafood Festival Office at252-726-6273 or email at
The 28th Annual NC Seafood Festival
Food Vendor Application
Vendors are open on Friday!
All vendors must move on Friday between the hours of 7:00 am and 11:00 am
All vendors must be open on Friday starting at 12 noon
No vehicles will be allowed within the Festival area after 11am on Friday
No Exceptions
2014 Festival Dates & Hours
Friday, October 3 - 7:00 am – 11:00 am – Vendor Move-in ONLY
12:00 pm – 11:00 pm – Festival Open
Saturday, October 4 - 10:00 am – 11:00 pm – Festival Open
Sunday, October 5 - 11:00 am – 5:00 pm – Festival Open
5:30 pm – Move-out
****NEW****
ALL FOOD VENDORS MUST PROVIDE PROOF OF LIABILITY INSURANCE WHEN SUBMITTING YOUR APPLICATION. IF YOU DO NOT HAVE INSURANCE COVERAGE, YOU MUST PURCHASE THE COVERAGE OFFERED BY THE NC SEAFOOD FESTIVAL. INFORMATION REGARDING THIS COVERAGE IS LOCATED WITHIN YOUR APPLICATION. APPLICATIONS WILL NOT BE ACCEPTED UNLESS YOU’RE CERTIFICATE OF INSURANCE OR PAYMENT FOR THE POLICY OFFERED BY THE FESITVAL IS INCLUDED WITH YOUR APPLICATION.
Important Dates
April 1 – Early Bird Deadline – Get your application in early … We sell out quickly!
June 2 – Deadline for applications & deadline for cancellation ($50.00 cancellation fee applies)
August/September – Vendor meeting/packets go out
September 17 – Deadline for applying for a TFE Health Department permit request - No permits will be issued after this date. Food vendors cannot operate without this permit
Application Checklist – All materials must be submitted in order to be considered for the 2013 Festival
1. Fully completed application along with copy of insurance coverage or payment for coverage provided by the NC Seafood Festival’s insurer
2. Photos of your booth and food prep must be included – This applies to returning vendors.
3. Payment in full for booth space/electrical needs to accompany application
4. Menus must be included with application
5. This is a Seafood Festival. Please make sure your booth décor reflects this.
Vendors will not hold the Festival participants, directors, volunteers, employees, Town of Morehead City, or Festival sponsors responsible for claims, losses, fees, damages or expense. The Festival will not refund fees due to inclement weather, government action, strikes, terrorism acts, or other matters beyond its control. Vendor agrees to secure insurance coverage that will cover property damage and personal injury arising as a result of the vendor’s action. By signing this application, you are confirming that you have read and fully understand and agree to the terms within the vendor application, will abide by the rules or risk being removed from the Festival grounds, and that you have appropriate insurance.
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Non-Profit Food Vendors
(Civic, community, church & educational organizations)
All new non-profit food vendors must show document from the State of NC regarding non-profit status. Booth must be manned and operated by the non-profit group members. You cannot hire or arrange services from a for-profit organization to manage this space. 100% of all profits must go to the non-profit group
FEE: $315.00 for 10’ x 10’ booth – Non Profit
Commercial Food Vendors
Limited commercial booth spaces are available.
FEE: $835.00 for 10’ x 10’ booth
The following applies to both commercial and non-profit vendors
1. Photos must accompany vendor application. Photos should include pictures of booth space and items sold
2. All food venders must obtain a Temporary Food Establishment Application from the Carteret County Health Department and remain in compliance with the Carteret County Health Department throughout the Festival. See Carteret County Health Department downloads on NCSF website. License must be confirmed not later than 15 calendar days prior to October 3rd (September 17th).
3. All new vendors must include 3 references including name, address, and phone number
4. Menus must accompany application. Only items listed on application can be served unless approved in writing 45 days prior to the Festival
5. Only one (1) side item can be served per seafood entrée offered. A side item is considered as a vegetable, potato, etc. NO FUNNEL CAKES OR SMOOTHIE DRINKS ARE ALLOWED!
6. This is a Seafood Festival – No food vendor will be allowed unless seafood items are sold
ALL VENDOR BOOTHS WILL BE CHECKED ON FRIDAY, SATURDAY, AND SUNDAY FOR QUALITY CONTROL. ANY VENDOR IN VOLIATION MAY BE ASKED TO LEAVE THE GROUNDS. Quality control will include checking to make sure that items sold were included within your contract and to ensure that a vendor is staying within their allotted booth space. No vendor can set up between the 5’ fire break between booths or allow their booth to extend along the back side of their booth. This will be enforced throughout the Festival.
Vendors must understand that the Festival’s Board of Directors is comprised of local community volunteers. Any vendor exhibiting rude, vulgar, or combative behavior with the Festival representatives, surrounding exhibitors, or attendees may be asked to leave and will not be invited back to a future Festival.
Insurance Coverage Offered Through NC Seafood Festival
Arts/Crafts Vendors can now choose to either arrange for their individual insurance coverage or go through the NC Seafood Festival for approval for the following coverage:
$1,000,000 Occurrence limit for Premises and Operations & Product and Completed Operations
$5,000,000 Products Aggregate Limit
Vendors indicating that they would like to be included for approval for this coverage will be charged as follows:
$75.00 for the 1st 10’x10’ booth
$33.00 for each additional 10’x 10’ booth
Food Vendors opting to obtaining insurance coverage through the NC Seafood Festival should indicate purchase request on the attached application, submit payment for this service, and fill out the Vendors Information Form and return along with the vendor application. Not all vendors may qualify for this program such as Liquor Stands, Mechanical Rides, Amusements Devices, etc. National Casualty Company will approve each vendor prior to the event.
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NC Seafood Festival 2014
Vendor Electrical Needs
The Festival has a limited amount of electrical capacity. Please review this form carefully to determine the correct amount of electrical that you need to secure for your booth. You will receive one outlet per circuit paid for and your electrical outlet will be prepared to handle the voltage and amperage indicated on the application.
NOTE: MAXIMUM POWER PER VENDOR BOOTH IS 50 AMPS
1. Please list the types of electrical items you will be using on the application (oven, refrigerator, grill, etc.)
2. Look at the name plate rating located on each piece of equipment to determine the amperage needed for that item
3. If you have a trailer that comes with a cord, please specify in the list below. It must be a ground faulted connection with a 120 volt outlet.
4. Based on OSHA regulations, you must have 100 consecutive feet of grounded #12 wire extension cord with three conductors. Due to the limited quantity of these cords in the Carteret County area, you need to obtain these cords in advance.
ELECTRICAL FEES
120 Volt - $70.00
Each additional 120 volt circuit - $35.00
220 volt circuits – 30 amp service - $150.00
220 volt circuits – 50 amp service - $175.00
3 or 4 wire direct wire service - $175.00
NOTE: Because power must be shared with other participants and temporary power loss at such events is not uncommon, participants should be prepared for occasional power issues such as surges, outages, etc. Proper action should be taken by the vendor to protect any sensitive equipment with surge protectors, etc. No electrical cords or lights will be provided by the NC Seafood Festival.
Vendors will be given in their packets electrical tags based on your electrical request and payments. Outlets will be checked throughout the Festival. Electrical connections not bearing a tag will be unplugged and the vendor will risk being asked to leave the grounds. No power strips will be allowed within the booth area.
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FOOD VENDOR RULES
PLEASE READ ATTACHED LETTER FROM MOREHEAD CITY FIRE DEPARTMENT
1. Food vendors may not sell bottled water, carbonated drinks, funnel cakes or smoothies.
2. Each booth must have a 5-lb. Fire Extinguisher. Fire extinguisher should be an ABC type and have a current inspection tag. Your booth will be inspected by the Fire Marshal. A Type K fire extinguisher is required for vendors cooking with grease or has deep fat fryers. (See information from Fire Marshal).
3. All propane tanks and other cooking devices must be protected from tipping over and unintended contact to people or clothing. All cooking devices and hoses must meet current Health and Fire Safety Code.
4. Vendors should use Health Department recommended hand washing facilities.
5. Safety concerns must be addressed at once and vendor may not be allowed to operate until the safety concerns are corrected.
6. Grey water barrels will be available for disposing waste water. Locations for grey water barrels will be indicated on your map within the vendor packet. No water is to be dumped on the ground. This includes ice melting and hand washing runoff.
7. Disposing of oil will be the vendor’s responsibility. You will be notified before the Festival of grease and grey water disposal locations. Any vendor found dumping inappropriate material will be fined and immediately removed from Festival.
8. Prices must be posted and visible to public. Signs should be large enough to be seen from a distance and high enough to be seen over the people waiting in line. NCSF Board of Directors will check booths after beginning of Festival and Vendor will not be allowed to operate without appropriate pricing sign.
9. If you require power, you must pay the $70.00 fee for one 120V outlet and $35.00 for the 2nd 120V outlet (call the NC Seafood Festival office if more than 2-120V outlets are required) or $150.00 per 220V outlet when you mail your application and $175.00 for a 3 or 4 wire (direct wire) service. Only one drop cord is allowed per booth. PLEASE SPECIFY THE TYPE PLUG YOU WILL BE USING. Not all locations have electricity available to them. You should bring an extension cord with a minimum of 100ft consecutive # 12 wire with 3 conductors. . Label the electrical plug with your organization’s name at the point of plug in.
10. Vendor must obtain insurance coverage that will cover property damage and personal injury arising as a result of the vendor’s actions. A certificate of insurance coverage must be submitted with your application or the vendor must purchase the insurance offered through the Festival (Refer to Page 2 of the application).
11. Vendors will be subject to daily quality control inspections. Any vendor suspected of rule violations may be asked to leave the grounds.
12. No vendor space can exceed a 12 foot height. This is a Seafood Festival. Please arrange to have any booth advertisement to reflect seafood items. If you are a non-profit group, please make sure that your organizations sign is clearly visible.
13. Review carefully the information from the Carteret County Health Department. You will find this information by downloading the form from our website at http://ncseafoodfestival.org or calling the NC Seafood Festival office at 252-726-6273. Any questions regarding the Health Department’s requirements should be directed to the Health Department. All forms and payment must be returned to the Carteret County Health Department.