IUPUI
Academic Policies and Procedures Committee (APPC)
Agenda
Friday December 5, 2014
CE 309
1-3 pm
Minutes—Minutes of the Friday November 7, 2014 meeting were distributed electronically.
Information Items
· Spring application/admissions update—Chris Foley
Applicants / Admits4132 / 4142 / 4152 / 4132 / 4142 / 4152
BAC / 571 / 564 / 386 / BAC / 351 / 381 / 207
FYU / 784 / 788 / 702 / FYU / 291 / 296 / 273
HSS / 78 / 23 / 95 / HSS / 76 / 22 / 94
ICU / 449 / 438 / 421 / ICU / 327 / 291 / 239
RTU / 790 / 955 / 684 / RTU / 600 / 660 / 364
TRU / 2011 / 2043 / 1750 / TRU / 1047 / 1143 / 556
VSU / 468 / 410 / 384 / VSU / 344 / 301 / 139
Grand Total / 5151 / 5221 / 4422 / Grand Total / 3036 / 3094 / 1872
· Fall application/admissions update—Chris Foley
ApplicantsSpring ‘13 / Spring ‘14 / Spring ’15 / Fall 2013 / Fall 2014 / Fall 2015
Freshmen / 2631 / 2462 / 1899 / 39633 / 41777 / 40471
IUBLA / 649 / 415 / 242 / 29380 / 29057 / 26816
IUCOA / 73 / 97 / 68 / 150 / 310 / 330
IUEAA / 70 / 87 / 59 / 725 / 884 / 925
IUINA / 1098 / 1084 / 920 / 6854 / 8109 / 8805
IUKOA / 127 / 109 / 109 / 344 / 829 / 841
IUNWA / 227 / 206 / 169 / 434 / 598 / 664
IUSBA / 240 / 278 / 195 / 1075 / 1203 / 1269
IUSEA / 147 / 186 / 137 / 671 / 787 / 821
Transfer / 4283 / 4589 / 4103 / 1073 / 1192 / 931
IUBLA / 899 / 885 / 903 / 419 / 407 / 266
IUCOA / 91 / 108 / 120 / 5 / 9 / 16
IUEAA / 255 / 360 / 332 / 46 / 40 / 64
IUINA / 2042 / 2048 / 1744 / 416 / 516 / 409
IUKOA / 138 / 175 / 177 / 37 / 56 / 57
IUNWA / 263 / 277 / 198 / 43 / 51 / 45
IUSBA / 299 / 361 / 308 / 70 / 81 / 49
IUSEA / 296 / 375 / 321 / 37 / 32 / 25
Grand Total / 6914 / 7051 / 6002 / 40706 / 42969 / 41402
Admits
Spring 2013 / Spring 2014 / Spring 2015 / Fall 2013 / Fall 2014 / Fall 2015
Freshmen / 1024 / 980 / 745 / 22747 / 24081 / 23585
IUBLA / 208 / 134 / 91 / 17812 / 17527 / 16251
IUCOA / 48 / 69 / 47 / 90 / 210 / 230
IUEAA / 29 / 36 / 15 / 166 / 196 / 195
IUINA / 384 / 354 / 316 / 3352 / 4373 / 5010
IUKOA / 59 / 55 / 43 / 181 / 396 / 378
IUNWA / 114 / 121 / 84 / 232 / 368 / 396
IUSBA / 127 / 139 / 91 / 537 / 630 / 687
IUSEA / 55 / 72 / 58 / 377 / 381 / 438
Transfer / 2033 / 2504 / 1700 / 182 / 260 / 139
IUBLA / 369 / 455 / 426 / 8 / 5 / 27
IUCOA / 56 / 70 / 64 / 2 / 1 / 2
IUEAA / 120 / 196 / 151 / 12 / 16 / 24
IUINA / 988 / 1173 / 563 / 99 / 168 / 32
IUKOA / 86 / 105 / 100 / 16 / 19 / 18
IUNWA / 137 / 157 / 98 / 14 / 10 / 16
IUSBA / 151 / 181 / 137 / 22 / 30 / 18
IUSEA / 126 / 167 / 161 / 9 / 11 / 2
Grand Total / 3057 / 3484 / 2445 / 22929 / 24341 / 23724
· Changes to Military Withdrawal procedures—Winnie Wilson, Mary Beth Myers
o Policy can be found at http://veterans.iupui.edu/practices/withdrawal.php
o Business process has been revised to accommodate students who know they will be activated in the subsequent semester. Attached at the end of the agenda.
· A proposal for completion of the major of the Bachelor of Social Work online has been forwarded to IU Online Office
Academic Affairs Committee Report –John Watson, Chair
Items for Review, Discussion, or Action
· Baccalaureatedegree Law in Liberal Arts—School of Liberal Arts
· Background information on proposal for Art and Technology Minor—Jennifer Lee
· Change in OIA transfer credit practices—OIA
o The OIA has a historical practice dating back more than two decades that permits the responsible department designee to adjust the amount of transfer credit awarded to an individual course by +1/-1 credit (while staying within overall transfer credit ratio guidelines). This is an IUPUI-specific practice that is not based on any current institutional or professional international credential evaluation practice.
o We recommend discontinuing this practice, but need to identify an optimal time to implement the transition, as programs may review transfer credit allocations at multiple points in a student’s undergraduate program. We therefore recommend that OIA implement the change “immediately,” i.e. effective with all new transfer credit evaluations for the Fall 2015 admission cycle. Any transfer credit articulations prior to this change would be grandfathered in and would not have their credits readjusted. Any credit adjustments made in the past to support IUPUI course equivalence decisions and/or current 2+2 agreements would be honored for five years and/or until those agreements are up for renewal. This will give us ample time to work with IUPUI programs on adapting to the change in practice.
o The recommended practice going forward: Credits cannot be added or subtracted from the original transfer credit amount assigned to each course on the evaluation form. The amount of credit per course is determined by the transfer credit ratio calculated for the foreign institution.
Future Agenda Items
· IUPUI Campus Bulletin Change Proposal—February 2015
o Matriculation date and degree requirements
· Administrative proposal for handling students who have FNNs in all courses, but 1—Mary Beth Myers
· Certificate in Data Analytics, Department of Computer and Information Science—School of Science
· Conversion of an Area Certificate in Informatics to a stand-alone Certificate—School of Informatics and Computing
· Degree name change from Bachelor of Art Education to Bachelor of Fine Arts in Art Education—Herron School of Art and Design
· Bachelor degree in Dental Hygiene to replace the Associate degree—School of Dentistry
· Bachelor of Science in Biostatistics and Data Science—Fairbanks School of Public Health
· Undergraduate Certificate in K-12 English as a Second Language Teaching—School of Education
· Undergraduate Certificate in Literacy and Learning—School of Education
· Undergraduate Certificate in Inclusive Special Education in Urban Schools (K-12)—School of EducationI
· Major in Nonprofit Management, Bachelor of Science in Public Affairs--SPEA
Meeting Schedule Website: http://registrar.iupui.edu/appc/
2014-15 Academic Year
Date / Time / LocationDecember 5, 2014 / 1:00 – 3:00 / CE 309
January 9, 2015 / 1:00 – 3:00 / CE 406
February 6, 2015 / 1:00 – 3:00 / CE 309
March 6, 2015 / 1:00 – 3:00 / CE 406
April 10, 2015 / 1:00 – 3:00 / CE 305
May 1, 2015 / 1:00 – 3:00 / UL 1126
Meetings are first Friday of each month; there are some exceptions
Website: http://registrar.iupui.edu/appc/
2015-2016 Academic Year
Date / Time / LocationSeptember 11, 2015 / 1:00 – 3:00
October 2, 2015 / 1:00 – 3:00
November 6, 2015 / 1:00 – 3:00
December 4, 2015 / 1:00 – 3:00
January 8, 2016 / 1:00 – 3:00
February 5, 2016 / 1:00 – 3:00
March 4, 2016 / 1:00 – 3:00
April 8, 2016 / 1:00 – 3:00
May 6, 2016 / 1:00 – 3:00
Business Process:
Military Withdrawals / / Updated 11/3/2014
The following process will be used when a student is called to active duty while enrolled in classes during a given semester or when a student knows (and will be able to document) that the student is going to be called to active duty before the immediate subsequent term.
1. Student receives active duty orders from the student’s branch of service.
2. Student forwards a copy of orders along with a signed letter stating the courses from with the student would like to withdraw to the Office for Veterans & Military Personnel (OVMP).
· OVMP makes a copy of documents for scanning and indexing into student’s record via Onbase.
· OVMP notifies the school Recorder and updates AdRx notes to reflect military withdrawal.
3. OVMP forwards a copy of all documents to the Office of the Registrar. The Registrar’s Office:
· Drops the courses with W grades for the term.
· Initiates 100% refund through Bursar/ Financial Aid.
· Adds following transcript text to the student official academic record:
“Military Withdrawal: student withdrew due to military obligation”
4. Registrar’s office updates student’s Program/Plan Stack to reflect leave of absence (“Program Action” with LEAV code).
· Student’s IU accounts (OneStart, OnCourse, IU email) will remain active for two years following military withdrawal, unless the following occurs before the two year expiration:
o Notification of extended military orders in which case OVMP will notify Registrar as to the appropriate status of the program/plan stack.
o Notification from student that the student will not be returning to school following deployment in which case OVMP will notify the Registrar and the program/plan stack will be discontinued.
5. If the student returned within the two year period, the student will be readmitted into the institution at the same academic status as when the student left (Higher Education Opportunities Act, Sec. 668.18).
· Student will be required to contact the OVMP and complete a Military Leave Return Form. The OVMP will confirm continuous academic pursuit within the same program/ plan as when the student left.
6. The OVMP will notify the Registrar’s Office for the student to be term activated.
· Program/Plan stack LEAV is converted to RLOA (Return from Leave of Absence).
If the academic unit requires advising, the veteran will be expected to be advised after being term activated.
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