Board Meeting Minutes
To: VFSAAA and Members of the Board of Directors
Date: July 30th, 2010
From: Mark Garman, Secretary
Re: VFSAAA Board Meeting April 23rd 2010
Board Members:
Chuck Pruitt President
Wendy Bailey 1st Vice President
Brad Luxford 2nd Vice President (absent)
Steve Stockman Treasurer
Mark Garman Secretary
Greg Locke SGT-at-Arms
Carl Sequeira Immediate Past President (absent)
Marc Hackett Northern Director
Karyn Buhrman Eastern Director (absent)
Clay Overholt Western Director
Tray Lucy Central Director
Rick Conway Legal Advisor
Jeff Dwyer DFS Consultant
Others present:
Fhatima Shands Admin. Assistant
Jim Gogan Nominating Committee Chairperson
The meeting was called to order at 1140 hours by President Chuck Pruitt.
A quorum was established.
Treasurer’s Report:
The Treasurers’ Report was presented by Steve Stockman, Treasurer.
The balances are:
Total Funds $ 9385.56
Available Balance $ 7819.58
Legacy Fund $ 1565.98
CD $ 6812.23
Both a motion and a second were made to accept the Treasurer’s Report. The motion passed.
During the meeting Steve reported that Frank Dunton, from the Farm Bureau donated $500.00 to the VFSAAA.
Secretary’s Report:
Meeting Minutes from the November 2009 Board Meeting were presented by Mark Garman, Secretary.
Both a motion and a second were made to accept the Secretary’s Report. The motion passed.
The minutes will be posted on the website, www.vfsaaa.org, under the Meeting Minutes page.
Old Business:
IAI Certification:
Both Jeff Dwyer and Steve Stockman took the Level II IAI Crime Scene Certification test in the Spring of 2010, and passed. Jeff and Steve reported on the current status of the IAI Crime Scene Certification program and the VFSA. The DFS/VFSA is pressing forward with obtaining a grant for funding the DFS/VFSA Crime Scene Certification plans. Hopefully the grant will be for the registration fee and the costs of the study books. Both Steve and Jeff are going to try and get on the CBC-IAI Crime Certification Committee. This will trim down the application process. Also they will be offering an IAI Crime Scene Certification workshop on Tuesday 08-31-2010, the “travel and golf day”, at the conference/hotel. It will be an all day workshop concerning the test and information will be sent with registration material. Both advised that it was necessary to read the prescribed books as the test questions come directly from the books.
Novelty Items (Sales):
Steve Stockman reported on a series of problems concerning the purchase and shipment of VFSAAA “pint glasses. The glasses were to be manufactured and shipped prior to Retraining in 2009. The manufacture failed to do this and the when the glasses arrived at the VFSA it was determined it was not what was ordered. After negotiations with the manufacturer the VFSAAA did not pay the bill and the manufacturer did not want them back. It was decided by the Board to hand out the glasses, approximately 144, at the Spring Workshops.
New Business:
Web Site:
Mark Garman continues to work on the site. There have been issues with the company where the website is held. He is working with WEB.com on the issues. (www.vfsaaa.org)
Member Directory:
Questions were presented by Chuck Pruitt about redoing the Membership Directory. The VFSA currently have on hand photos of members back to the 63rd session. Steve Stockman indicated that he has access of member photos back to the 40th session. There was general discussion by the Board. Nothing was decided and the Board will look into matter.
Yahoo Site:
Steve Stockman reported there are currently about 160 members. There is a Facebook page/group for the VFSAAA. It is a social group.
Membership/Ethics Committee:
Rick Conway and Chuck Pruitt reported on several issues concerning the Membership Ethics Committee. The issues were as follows;
1. William Baggerly—Working for the Rockingham County Forensic Bureau in Eden NC. There are no issues by our Bylaws and he can remain a member. A letter will be sent to Baggerly.
2. Wayne Snodgrass—Retiring from the Staunton Police Dept and going to work for an Attorney doing only civil work. There are no issues by our Bylaws and he can remain a member. A letter will be sent to Snodgrass.
3. Ewell Hunt—Criminal Indictment/Arrest for not Properly Maintaining Records as a Sheriff (Misdemeanor).
4. Roland Carwile—Arrest for Felony Carnal Knowledge and Exposure
5. There was an issue concerning possible court testimony by a member. The member’s testimony did not create a problem and the concern turned out to be a non-issue. The Board took no further action.
There was a lengthy and prolonged discussion by the Board. It was suggested by Rick Conway and agreed by the Board to wait for the outcome of the criminal charges (for #3 and #4) and then if necessary for the Membership/Ethics to proceed with an investigation. Rick Conway will write a letter to Hunt and Carwile advising them that the Membership/Ethics Committee has been advised of the alleged allegations.
The Membership/Ethics was defined as Rick Conway, Chuck Pruitt, and Mark Garman with possible other members as needed.
Nominating Committee:
Jim Gogan advised that he has/or is attempting to contact the members of the Nominating Committee. The proposed slate for the 2010/2011 VFSAAA Board of Directors will be finalized for announcement to the membership at the Spring Retraining Workshops. Any other nominations for the Board will also be solicited from the members present. A letter to the members (via e-mail and the website) announcing the slate and any other nominations will be sent out shortly thereafter.
Dr Paul Ferrara Member of the Year Committee:
Greg advised that he if finalizing an announcement/letter to the members which will be sent out in early May 2010.
Benson Committee:
There were no official report(s).
Raffle Committee:
Clay Overholt advised that he is working on the raffle and is looking for any donations.
The Board authorized spending up to $500.00 for raffle items.
Dan Grinnan Fall Classic Golf Tournament:
Karyn Buhrman/Chairperson was not present and there were no official report(s).
Sales/Inventory:
Fhatima Shands reported that she will meet with Brad Luxford early in May 2010 and the reordering will be done after that.
The Board authorized the spending of up to $3500.00 for sales items.
Vendors:
Trey Lucy advised that formal letters will go out in early May 2010 and that several vendors have already contacted him indicating their interest in returning in 2010. Marc Hackett suggested looking at the IAI-CBD website for additional potential vendors.
Retraining 2010:
Jeff Dwyer reported that he is trying to include more case studies. The class room set-up will be different this year.
Hospitality Suite:
Karyn Buhrman/Chairperson was not present and there were no official report(s).
Fhatima Shands reported that Carl Sequeira (absent) contacted her with a reminder to make sure Smith Setzer, sponsor of the hospitality suite, was contact in a timely manner. It seems that in past years the letter was late in being sent out. Chuck Pruitt brought up the possibility of Smith Setzer withdrawing there sponsorship and what course of action the Board would take. Suggestions included having the Board sponsor one night and lining up vendors to sponsor the second night. There was a general discussion by the Board on possible paths. Decisions will be made if and when this occurs.
Social:
Marc Hackett reported that the same DJ has already been lined up; he will be there from 1830-2330 hours. The Cavalier is up and ready to go. A final price for the meal will be available at our next meeting. The total number of available slots will be decided later.
The Board authorized spending up to $500.00 for door prizes items.
NAS Committee:
Rick Conway had no updates.
Novelty T/Shirt:
Mark Garman stated that a flyer will be sent out to members in early May asking for input on the 2010 design. $50.00 will be presented to the designer of the selected design.
The next Board meeting of the VFSAAA is scheduled for Friday July 30th at 1100 hours in Richmond VA.
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