Tuesday, October 21, 2008
The Hemphill Independent School District Board of Education met in regular session on Tuesday, October 21, 2008 at 7:00 p.m.for a regular meeting in the HISD Administration Office with the following members present: Lloyd Ford,Janis Speights, Welden Elliott, Tom Beall,Bob Russell, and Carolyn Wych.
Members absent: Stephen Crowell.
Also present were Glenn Pearson, Interim Superintendent,Sally Butler, Business Manager, Kelli Barnett, Paula Pruitt,Susan Smith, and Steve and Sandy Cox with Cox Construction.
Lloyd Ford, School Board President, called the meeting to order and established a quorum.
Tom Beallgave the invocation.
Lloyd Ford led the pledge to the flag.
Janis Speights recitedthe Hemphill ISD Mission Statement.
Lloyd Ford reported there were no visitors.
Lloyd Ford, Board President turned the meeting over to Mr. Pearson to conduct a public meeting on the School FIRST (Financial Integrity Rating System of Texas) Rating. Hemphill ISD has received the highest rating that can be received by a School District. A Superior Achievement Rating has been award to Hemphill ISD by the Texas Education Agency.
The Board approved the minutes of theRegular Board Meetingon September23, 2008 on a motion by Welden Elliott, seconded by Bob Russell, passed unanimously.
Glenn Pearson, Interim Superintendent gave the Superintendent’s Report:
Enrollment
School Sept 07 – 08 Sept 08 – 09 Evacuees
High School 313 317 12
Middle School 249 314 4
Elementary 390 379 4
952 1010 20
Hurricane Ike
FEMA officials reviewed the damage on our campus and made the following preliminary estimates of damage:
(1) Schools equipment used and man hours 626.00
(2) Repair roof on New Gym 4,000.00
(3) Repair roof on Old Gym 1,000.00
(4) Repair back stop on practice field 1,500.00
(5) Repair roof on New High School 13,000.00
(6) Repair lights at Softball Field - 4 poles 4,000.00
(7) Repair lights at Baseball Field - 3 poles 3,000.00
(8) Repair lights at Football Field - 2 lights 500.00
(9) Repair scoreboard at Football Field 1,000.00
(10) Check scoreboards at Baseball & Softball Fields 500.00
(11) Repair or replace Baseball Field - Outfield Fence 25,000.00
(12) Check bus routes 250.00
(13) Repair roof on Science Building 70.00
(14) New Gym paint damage 400.00
Total Estimate 54,846.00
An application has been made to FEMA for final approval of damage estimates.
Generator
The school will receive a generator from the Army Surplus that will run the Cafeteria freezer and cooler in an emergency.
D.A.T.E.
Negotiations are still going with TEA for the District Awards for Teacher Excellence Program.
Secure Rural Schools and Communities Act
A bill was included in the Tax Extender Financial Stimulus Package that has been signed by the President.
Building Progress
New High School
Sandy Cox reported that the punch list was completed on Monday, October 20, 2008 and she gave the Board a copy of the Final Payment Invoice No. 22 along with a summary of CM Projects that Cox Construction has completed for the school. Payment No. 21 has been paid to Cox Contractors for $ 99,799.74. The current and final payment for the NewHigh School is $ 260,880.76. The total contract price was reduced to $ 4,632,931.33 for a reduced savings of $ 220,274.67.
Mr. Pearson has asked Jack Cassidy to paint yellow crosswalks on Smith Street for students to walk to the student parking lot and also Mr. Pearson asked Don Iles to request that the City Council approve 15 mph speed signs to be placed on Smith Street.
Mr. Pearson then discussed with the Board the possibility of a future Commons Area for the High School students.
AdministrationBuilding
Windows should be ready for installation soon. Maintenance is preparing to begin sheet rock installation.
Field House
Mr. Pearson presented the Board with preliminary plans for the field house and gymnasium. The Board had a general consensus to have Mr. Pearson contact the Architect to proceed with bidding out the construction.
Shared Services House
The house has been moved. Mr. Pearson discussed with the Board about clearing the trees and leveling the area and also on the Brown property as well. The Board had a general consensus to proceed with tree removal and dirt work.
Mr. Pearson then presented the Superintendent’s Recommendations:
Mr. Pearson recommended approval of Terracon Consulting to perform a geotechnical study for a New Field House and Gymnasium.
The Board approved for Terracon Consulting Engineers and Scientists to perform a geotechnical study for the New Field House and Gymnasium for a contract amount of $ 4,350.00 on a motion by Tom Beall, seconded by Carolyn Wych, passed unanimously.
Mr. Pearson recommended approval of purchasing an electronic marquee.
The Board approved purchasing an electronic marquee from Spectrum Corporation for a cost of
$ 25,804.00 on a motion by Carolyn Wych, seconded by Janis Speights, passed unanimously.
The Board agreed on Forest Green for the sign and red lettering. Two other companies bid on the electronic marquee: adsLED Inc with a bid of $ 21,451.00 and Robson Corporation with a bid of
$ 29,609.20.
Mr. Pearson recommended approval of purchasing a school bus.
The Board recommended purchasing an International School Bus, Maxx Force DT 466 engine, from Longhorn Bus Sales for a cost of $ 78,723.00 on a motion by Welden Elliott, seconded by Carolyn Wych, passed unanimously. Two other companies bid on the bus: Rush Bus Sales with a bid of
$ 75,212.00 and Thomas Bus Sales with a bid of $ 73,250.00.
Mr. Pearson recommended approval of student overnight trip requests.
Varsity Girls Basketball Team to ConroeHigh School Basketball Tournament November 13 – 15, 2008
The Board approved the student overnight trip requested on a motion by Janis Speights, seconded by Bob Russell, passed unanimously.
Mr. Pearson recommended approval of J.C. Lewis Construction to repair roof damage from the Hurricane to the NewHigh School.
The Board approved J.C. Lewis Construction to repair the roof damage from the Hurricane to the NewHigh School for the proposed amount of $ 13,800.00 on a motion by Carolyn Wych, seconded by Tom Beall, passed unanimously.
Executive Session: To discuss personnel as allowed in Gov. Code Sub Chapter 551.072 and 551.074.
The Board convened into executive session at 9:11 p.m.
The Board returned to open session at 10:12 p.m.
Mr. Pearson recommended accepting resignations.
The Board approved accepting a resignation from Kay Vrooman on a motion by Welden Elliott, seconded by Janis Speights, passed unanimously.
Mr. Pearson recommended employing personnel.
The Board approved employing the following personnel on a motion by Janis Speights, seconded by Welden Elliott, passed unanimously.
Josh Bennett – Bus Driver
Paula Schexnider – Middle School Dyslexia
Sally Butler, Business Manager, presented the financial report for the month of September 2008.
The Board approved the financialreport for the month of September2008and approved the bills on a motion by Carolyn Wych, seconded by Tom Beall, passed unanimously.
Sally Butler, Business Manager, presented Budget Amendment # 1 for the 2008 – 2009 school year.
The Board approved Budget Amendment # 1 for the 2008 – 2009 school year as presented:
199 11 6399 00 001 9 11000 $ ( 147.00)
199 00 5830 00 000 9 00000 $ 147.00
To record Advanced Placement Campus Awards
199 81 6629 00 999 9 99000 $ ( 40,000.00)
199 81 6629 07 999 9 99000 $ (100,000.00)
199 00 3600 00 000 9 00000 $ 140,000.00
To budget for NewHigh School and Administration Office renovation expenses
199 51 6647 00 999 9 99J00 $ ( 25,804.00)
199 00 3600 00 000 9 00000 $ 25,804.00
To purchase marquee
Sally Butler, Business Manager, presented a memo to the Board regarding Special Revenue Funds:
404 00 5829 00 000 9 00000 $ 16,045.00
404 11 6399 03 999 9 24000 $ ( 9,874.00)
404 11 6399 08 999 9 24000 $ ( 6,171.00)
To record ARI/AMI Grant
401 00 5812 00 000 9 00000 $ 3,163.00
401 11 6112 00 101 9 30000 $ ( 1,663.00)
401 11 6112 00 041 9 30000 $ ( 1,500.00)
To record OEYP Grant
270 00 5929 00 000 9 00000 $ 24,493.00
270 11 6645 00 001 9 24000 $ (24,493.00)
To record Title VI, Part B Grant
331 00 5929 00 000 9 00000 $ 24,282.00
331 11 6117 00 001 9 22000 $ ( 1,215.00)
331 11 6399 00 001 9 22P00 $ (23,067.00)
To record Carl Perkins Grant
211 00 5929 00 000 9 00000 $ 17,229.00
211 11 6239 00 001 9 30C00 $ ( 3,007.00)
211 11 6239 00 041 9 30B00 $ ( 3,007.00)
211 11 6239 00 101 9 30A00 $ ( 3,009.00)
211 11 6399 00 999 9 30000 $ ( 8,206.00)
To record roll forward
255 00 5929 00 000 9 00000 $ 880.00
255 11 6141 00 101 9 24000 $ ( 602.00)
255 11 6299 00 999 9 24000 $ ( 277.00)
255 11 6399 00 999 9 24000 $ ( 1.00)
To record roll forward
There being no further business to discuss the meeting adjourned at 10:27 p.m. on a motion by Carolyn Wych, seconded by Bob Russell, passed unanimously.
______
Lloyd Ford, President Robert H. Russell, Secretary
Hemphill Board of Education Hemphill Board of Education