City of Seattle Invitation to Bid/Request for Proposal

Addendum

Updated on 10/17/17

The following is additional information regarding Invitation to Bid # SCL-3841 titled Emergency Medical and Safety Classes released on 09/26/2017. The due date and time for responses is 10/30/17 2PM (Pacific). This addendum includes both questions from prospective proposers and the City’s answers and revisions to the ITB. This addendum is hereby made part of the ITB and therefore, the information contained herein shall be taken into consideration when preparing and submitting a bid.

Item # / Date Received / Date Answered / Vendor’s Question / City’s Answer / ITB Revisions
1 / 09/27/17 / 09/28/17 / Is there an equivalency or other acceptable option for section 5.D.2 of the ITB? Instructors must be Emergency Medical Technicians (EMT). / Yes. / The City is removing the existing statement “Instructors must be Emergency Medical Technicians (EMT)” from section 5.D.2 on page 4 and revising it to read as follows:
Instructors must be authorized to provide instruction through a program that conforms to the 2015 American Heart Association (AHA) Guidelines Update for Cardiopulmonary Resuscitation (CPR) & Emergency Cardiovascular Care (ECC).
Instructors must also be authorized to provide instruction through a program that conforms to the 2015 American Red Cross (ARC) Guidelines Update for First Aid.
2 / 09/29/17 / 10/04/17 / The bid offer form contains items which aren’t covered in the Scope of Work section of the ITB. Do Vendors need to bid on these items? / Yes. The City asks Vendors to complete the Bid Offer Form that is embedded in the ITB.
3 / 09/29/17 / 10/04/17 / Do Vendors only bid on the items covered in the Scope of Work section of the ITB? / No. See question 2.
4 / 10/02/17 / 10/04/17
10/09/17 / Regarding 5D, item #3 "Instructors must carry instructor certification from the American Heart Association" - does this also mean that the courses required by this bid must also be American Heart Association courses? / Yes. The course content being presented by the Instructor must conform to the 2015 American Heart Association (AHA) Guidelines Update for Cardiopulmonary Resuscitation (CPR) & Emergency Cardiovascular Care (ECC). The course content must also conform to the 2015 American Red Cross (ARC) Guidelines Update for First Aid. Most First Aid/ CPR courses conform to these guidelines, including the American Red Cross
5 / 10/02/17 / 10/04/17 / May other course providers such as the American Red Cross, or the National Safety Council etc be used as long as the instructor presenting the course is an AHA certified instructor? / No.
6 / 10/02/17 / 10/04/17
10/17/17 / While student minimums etc are shown in the bid, what is the required ratio of number of instructors per number of students? (e.g. 10 students per instructor? so that if say there are 18 students we are required to have 2 instructors teaching the course.) / SCL requests one instructor per 20 students.
The City isn’t defining the student/teacher ratio. This is at the discretion of the Vendor.
7 / 10/02/17 / 10/04/17
10/17/17 / If in fact the requirement is that AHA courses be used, do we then follow the AHA's guidelines for student-to-instructor ratios? / No. See question 15.
8 / 10/02/17 / 10/04/17
10/09/17 / If in fact it is the AHA course that is required, does that also mean that ALL AHA course-delivery directives must be followed? The most prominent example from the AHA 2017 "Program Administration Manual": "Each student must have the current appropriate course textbook readily available for use before, during, and after the course." / The course content being presented by the Instructor must conform to the 2015 American Heart Association (AHA) Guidelines Update for Cardiopulmonary Resuscitation (CPR) & Emergency Cardiovascular Care (ECC). The course content must also conform to the 2015 American Red Cross (ARC) Guidelines Update for First Aid. Each student should have their own course textbook throughout the course.
9 / 10/03/17 / 10/04/17
10/09/17 / Does the City have an estimate on how many employees will take part in these courses? / No employee count is available but, the City provided the amount spent spend for the last 12 months in the ITB.
10 / 10/03/17 / 10/04/17 / Is it permissible to bid on some courses and not others? / Yes.
11 / 1010/17 / 10/10/17 / The City is revising the Bid Due Date to Monday, 10/30/17 at 2PM PT
12 / 10/06/17 / 10/17/17 / Is there a date set when the contract will be awarded? / No. The City doesn’t have a defined date to award the contract.
13 / 10/06/17 / 10/17/17 / Is there a date set that the contract services to commence? / No. The City doesn’t have a set date for services to commence. Please see page 6 of the ITB: No Guaranteed Contract Utilization section.
14 / 10/06/17 / 10/17/17 / In order to train over 20 students at one location, or train simultaneously at multiple locations; will the contract recipient upon written notice;readily gain consent to subcontract services to qualified instructors in lieu of hiring employees? / Yes, if those hired as sub-contractors meet the minimum qualifications described in the ITB and the price per student doesn’t change.
15 / 10/06/17 / 10/17/17 / To be an instructor in good standing with the AHA. And to keep my status as an AHA instructor it is a requirement that I adhere to the standards that they set. Which are a 8:1 student to instructor ratio for First Aid and an 6:1 instructor to student ratio for CPR. Anyone bidding on an 18:1 student to instructor ratio is out of compliance with the American Heart Association and could lose their ability to teach for the American Heart Association. In light of this information; would the City of Seattle consider changing the student to instructor ratios from 18:1 to be in alignment with what the American Heart Association requires? / No, The AHA does not set “standard requirements for student-instructor ratio’s.” The recommended guideline for student-to-Instructor ratio is 6:1. This ratio is at the discretion of the Vendor.
16 / 10/06/17 / 10/17/17 / Would the City accept Curriculum taught from American Heart Association but a “certification card” from other than the American Heart Association? / Yes. The course contentbeing presented by the Instructor must conform to the 2015 American Heart Association (AHA) Guidelines Update for Cardiopulmonary Resuscitation (CPR) & Emergency Cardiovascular Care (ECC). The course content must also conform to the 2015 American Red Cross (ARC) Guidelines Update for First Aid.
17 / 10/06/17 / 10/17/17 / Is Adult only CPR requested or child and infant as well? / Adult only.
18 / 10/06/17 / 10/17/17 / On the answer above for #8: “must conform”. Are you asking that the class for the City be taught from the AHA or Red Cross Curriculum ONLY, or that the curriculum that is used “conforms” to the AHA, Red Cross? / The course contentbeing presented by the Instructor must conform to the 2015 American Heart Association (AHA) Guidelines Update for Cardiopulmonary Resuscitation (CPR) & Emergency Cardiovascular Care (ECC). The course content must also conform to the 2015 American Red Cross (ARC) Guidelines Update for First Aid
19 / 10/06/17 / 10/17/17 / Page 5 of 16 item "E" Special Cost Submittals (minimum of 5 students per class) : Is this a request for an ADDITIONAL set of pricing in addition to the pricing we will be submitting on the Bid Offer Sheet? / No. / Please disregard the 5 students statement. The City is removing the (minimum of 5 students per class) in section 5.E. of the ITB.
20 / 10/06/17 / 10/17/17 / The Bid Offer Sheet specifies a minimum of 18 students for each class. But, in item E on page 5 of the ITB is states 5 students. Can you please clarify those two points? / Please see question 19 and complete the Bid Offer Sheet embedded in the ITB.
21 / 10/16/17 / 10/17/17 / Does each student have to be given a “take home” book? / Yes.

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