IPA FAQ SHEET

Page 1

  1. Include the Sub Account and Control Point (VA Source of Payment) at the top of eachIPA. This should be hand written and should look like:

CP: XXXX

SA: XXXX

  1. Part 1 (1)Each IPA that is being produced for the new VA fiscal year should be a “New Agreement”.
  2. Part 1 (3)Please include the Participating Employees last four of social security number.
  3. Part 1 (7)This should be N/A as BVARI is neither state or local government.
  4. Part 1 (8)BVARI has never made an assignment through the faculty fellows program. Please answer No to this question.
  5. Part4, (10 and 16) specify the “actual” employee’s position title; DON’T GUESS. This title should not change.
  6. Part4,(13)mark as “Other” and specify if Exempt (monthly salary) or Non-exempt (hourly).
  7. Part 4, (14) should be the employee’s salary and not include the 5% buffer added for possible Bonus, COLA, Merit increases. This is the figure that you should use throughout the entire document! Make sure that the original date employed is the date of hire and is at least 90 days after the IPA assignment date (Part 1, (5B) or Part 5 (20).
  8. Part 4 (15) specify the exact office location of the employee on the IPA.
  9. Part 4, (18) The PI original signature/initials required.

Page 2

  1. Part 5, (19): This should be marked “On detail to a Federal Agency”. Please complete the type (full-time, part-time, intermittent).
  2. Part 6, (21): There should be two paragraphs in this section:
  • How the work will benefit the participating government
  • How the employee will be utilized at the completion of this assignment

The template includes the language that is key to the IPA mobility assignment regulations and should not be changed.

  1. Part 6, (22): IPAs are contracted for technical personnel. The list of major duties and responsibilities should describe a technical position. Please make sure that the descriptions of the assignment matches that used in the Scope of Work on file with VA’s Research Service (i.e., prepares data results based on imaging scans performed; ? does the employee have VA’s approval to do scans?).
  2. Part 8, (23) The salary should match the salary listed on Page 1, Part 4, (14)
  3. Part 8 (24) Please include “5% buffer for possible Bonus, COLA, Merit Increase” as shown on the template. Please do not delete this section

Page 3

  1. Part 9, (26) Double click on the box and fill out each section, the formulas will complete. Base salary should match the salary on Page 1 and 2. If there is travel, insert a line after fringe cost and add into the total.
  2. Part 11, (33) Include support for travel expenses. Modifications for IPAs will not be done for adding travel. This needs to be planned in advance.

Page 4

  1. Part 15, (37)Original,wet signature of employee

SAMPLE

a)Complete year fraction (12/12 = on IPA for the full year; 6/12 = on IPA for six months)

b)Complete FTEE. Examples below:

25% = 10 hours per week

50% = 20 hours per week

75% = 30 hours

100% = 40 hours

c)Make sure that the same base salary is used throughout the document

d)Monthly Bill rate will be the total obligation divided by the number of months of the agreement

F:\HUMAN RESOURCES\IPA Information\IPA FY14\Template Info\IPA Details to Note (3).docx Page 1