Chapter II. COLLECTION DEVELOPMENT AND ACQUISITIONS
By Hyokyoung Lee
Outline
Introduction
A. Selection Tools
B. Gift and Exchange Partners
C. Vendors
D. Core Serials List
Chapter II. Collection Development and Acquisitions
Introduction
To build a good Korean collection more effectively you mustbegin by answering three very important questions, which will then determine the direction that your collection takes: (1) who are the collection’s users, (2) how much funding is available, and (3) what is your institution’s collection development policy? If you have sufficient data to answer each of the three questions, you can begin selecting materials to develop the collection.
1. Liasion with Users
Who is the primary user group for the Korean collection? If you are work as a selector in an academic library, you will be expected to maintain close ties with faculty and students in the appropriate departments, institutes, and research programs. The sum of these individuals and units should be considered your primary user group. Additionally, you should keep, for resource development purposes, records of research activities, grants received, and curricular offerings for the Korean studies. This information permits you to anticipate and provide for current and changing needs of Korean studies faculty and students at your institution.
To do list:
-Meet with the appropriate departmental representatives to inform them about library resources, resolve problems, and to learn about program needs.
-Contact new faculty who join the department and new doctoral students as appropriate.
-Work as needed with other library deaprtments/units to communicate the needs and problems of the other user community.
-Effectively publicize resources acquired by the library to users.
2. Fund Management
What is the budget allocation for your collection? Since it is impossible to have sufficient budget to buy all the materials that users may need, you can use limited funds more efficiently through planning and careful allocation.
Allocate funds by:
-Resource types: monographs, serials, digital, etc.
-Subjects: history, literature, language, anthropology, politics, economics, arts, etc.
-User groups
-Combination of 1, 2 and 3.
Once you allocate the budget, monitor your fund accounts and stay within the budget. Identify and report fiscal discrepancies.
3. Collection Development Policies
What is your institution’s collection development policy for your subject area? The policies at each institution cannot be the same, but likely have many commonalities such as general criteria for evaluating titles to be added or removed from the collection.
Chapter II. Collection Development and Acquisitions
Criteria to consider:
-Relevance to the actual or potential needs of the institution’s educational and research programs
-Scope and content
-Depth of the existing collection in the subject and local availability of the item
-Quality
-Currency and timeliness
-Bibliographic accessibility
-Price
-Language and country of origin
-Consortial responsibility
Chapter II.A. Selection Tools
Based on the guidelines set forth in existing policies, select materials that meet the library’s standards in regard to excellence, comprehensiveness, and authoritativeness.
Things to do:
-Regularly review publishers catalog and other key selection tools
- Process approval books, firm orders, and reviews gifts and exchange materials following standard procedures in a timely manner
-Monitor performance of approval and/or blanket order plans and provides feedback to vendors
-Identify and review electronic resources (stand alone, LAN, or networked) for assigned subject areas on a regular basis in addition to print resources
Verification Tools and Resources
- New publication listings
-Taehan Minguk Chulpanmul Chongmongnok (Catalog of Korean Publications). Seoul: Kungnip Chungang Tosogwan, 2000.
-Hanguk Munhon Mongnok Chongbo<CD-ROM> (=Korean Marc on Disc). Seoul: Kungnip Chungang Tosogwan, 2001.
-Hanguk Chulpan Yongam (Korean Publication Yearbook). Seoul: Taehan Chulpan Munhwa Hyophoe, 2001.
-Hanguk Chapchi Chongnam (Catalog of Korean Periodicals). Seoul: Hanguk Chapchi Hyophoe ( Irregular.
-Hanguk Chapchi Chongmongnok (Catalog of Korean Periodicals), Seoul: Hanguk Chapchi Hyophoe, Annual.
-Wogan Chapchi Hoebo (Monthly Periodicals Information), Seoul: Hanguk Chapchi Hyophoe, Monthly.
-Chapchi Nyusu (Periodicals News), Seoul: Hanguk Chapchi Hyophoe, Irregular.
-Chulpan Munhwa (Publication Culture), Seoul: Taehan Chulpan Munhwasa Hyophoe, Monthly, Supplement <I tal ui singan> .
-Taehak Chulpanbu Singan Toso Mongnok (Catalog of University Publications), Seoul: Hanguk Taehak Chulpanbu Hyophoe, Annual.
- Book Reviews
-Sopyong munhwa (Book Review Culture), Seoul: Korean Publication Ethics Commission, Quarterly, By subjects
-Chulpan chonol (Publication Journal), Seoul: Hanguk Chulpan Kumgo, Biweekly
-Major Newspapers: Book reviews section.
- Government Materials
-Chongbu kanhaengmul mongnok (Catalogs of Government pulications),Seoul: Kungnip Yongsang Kanhaengmul Chejakso (formerly Chongbu Kanhaengmul Chejakso), Annual.
-Chongbu kanhaengmul nyusu (Government Pulications News), Seoul: Kungnip Yongsang Kanhaengmul Chejakso, Biweekly, available on
-Wilson, Myoung Chung Korean Government Publications: An Introductory GuideLanham : The Scarecrow Press, 2000.
- Library Catalogs and Bibliographic Utilities
- Kuhoe Tosogwan Munhon Chongbo (Korean National Bibliographies on CD-ROM), Seoul: Taehan Minguk Kukhoe Tosogwan, Quarterly, Web version also avaialable, Print publication ceased.
-Hanguk Paksa mit Soksa hagwi nonmun chong mongnok (List of Korean Doctoral and Master’s Degree Theses)
-Chonggi Kanhaengmul Kisa Saegin (Index to Korean Periodicals)
-Tanhaengbon mongnok (Acquisition List of the National Assembly Library)
includes additional bibliographic and legislative databases.
- Haksul Yongu Chongbo Service (Research Information Service), provided by KERIS (Korean Education and Research Information Service)
-Chonguk Taehak Haksul Chongbo Tonghap Komsaek (Union Catalog of University Libraries); monographs, periodicals, non-book materials, thesis, research papers, etc
-Haksul Chongbo Wonmun Komsaek (Full-text database of research materials)
-Hakhoe mit Taehak Pusol Yonguso Haksul Nonmun (research papers of institutional centers)
-Hanguk Haksul Chinhung Chaedan Yongu Nonmun (KRF’s research papers)
-Hagwi Nonmun (Master’s and Ph.D’s dissertations of Universities in Korea and overseas)
- Kukka Chonja Tosogwan (National Digital Library of Korea)
A joint digital library system among 7 major public libraries in the nation based on the Z39.50 protocol
-The National Library of Korea
-The National Assembly Library
-The Korea Research and Development Information Center (KORDIC)
-The Science Library in KAIST
-The Korea Education and Research Information Service (KERIS)
-Supreme Court Library
-Korea Institute Industrial and Technical Information (KINITI)
- Book Publishers’ Catalogs
-Kyobo Mungo
-Chongno Sojok
-Asea Munhwasa
-Kyongin Munhwasa
-Kukhak Charyowon, Saemi
-Taehaksa
- Web or CD-ROM Collections and Resources
-Nuri Media
-Tongbang Media
- Microfilms and Feature Films
-Resources on Korea from Scholarly Resources including National Archives and Library of Congress Microfilms
-Asiandb.com
- Other Publications related links sites
-Librarians’ Yellow Page
Chapter II.B. Gift and Exchange Partners
Gifts and exchange materials are the two most popular ways of acquiring library materials indirectly. They are vital to any library as publication costs rise and book budgets shrink. Access to Korean government publications, university and college publications, and noncommercial publications is normally done through gifts or exchanges. It is important to to select and accept gifts that fit your collection development policies. It is imporant to accept and select gifts that fit the collection development policies of your library, so make sure that you have a clearly written policy that encompasses gifts as well as purchases. It saves time in decision making and in processing unwanted gift materials.
Things to consider:
-Be careful about materials sent to exchange partners because the budget for exchange materials could come out from your annual book/serial budgets.
-Keep the records of to-be-received items from exchange partners in order to avoid unnecessary duplicates
-Send aknowledgement letters
Gift and Exchange Partners of Korean Materials
1. Foundations
a) The Korea Foundation (KF)
Publication & Translation Program Team
Seocho P.O.Box 227, Diplomatic Center Building,
1376-1 Seocho 2-dong, Seocho-gu,
Seoul 137-072, Republic of Korea
Tel. 82-2-3463-5684
Fax. 82-2-3463-6086
Email:
(1) Overseas Distribution of Reference Materials on Korea
To support the research efforts of students, scholars and other individuals in
Korea-related fields, the Korea Foundation distributes publications, audio-visual
materials, CD-ROM titles and other reference materials on Korea to overseas university
libraries, research institutes, museums, and art and cultural organizations. In addition,
for general readers who seek a better understanding of Korea, the Foundation provides
reference works and introductory materials to public libraries in many countries around
the world. This program features Korean and non-Korean works recently published in Korea and abroad in the areas of thehumanities, social sciences, culture and art. Approximately 300 libraries and organizations in some 60 countries received suchKorea-related materials.
The Korea Foudnation publishes the following catalogs of materials:
-Resources for Korean Studies
This is a selected bibliography with brief annotations for the year's "Regular Distribution." The list includes about 200 titles of books, videotapes and CD-ROMs published in Korean or English in the preceding year. The subject areas include Reference & General Works, Language, Literature, History, Religion & Philosophy, Anthropology & Sociology, Politics & Government & Korea's International Relations, Economy & Business Administration, Art & Art History, and Music & Performing Arts. The list is provided to selected libraries abroad every June.
-Quality Publications on Korea (Korean/English)
In order to assist those overseas educational institutions which have relatively limited access to bibliographic information on Korea, a list of basic references in 11 disciplinary areas produced between 1945 and 1999 has been prepared by a committee composed of scholars representing various fields of specialization. The Korean material list consists of 207 titles and the English list 183 titles.
-Materials for Learning Korean as a Foreign Language
About 30 publications and audio-visual materials for learning Korean as a foreign language produced in Korea and abroad are listed.
-Other
KF Publications, KF-Funded Publications, Audio/Visual and Multimedia Materials
Support and Application Procedures
-Regular Distribution
Materials listed in Resources for Korean Studies, a selected bibliography for Regular Distribution for the current year. Resources for Korean Studies is distributed to selected libraries abroad every June. The recipient institutions make selections from the list and submit a request to the Foundation no later than July 31.
-Distribution by Request
Materials for which an institution has a specific need but which are not listed in Resource for Korean Studies for the current year. The institution should submit a list of requested materials based on the KF's Application Form for Distribution of Korean Studies Materials by Request. Each institution can submit such a request twice a year. Each request should not exceed 3
million won in value(appr. US$2,500) including postage.
(2) Special Regional Programs
The Korean Collections Consortium of North America
The Foundation supports the Korean Collections Consortium of North America, which is comprised of nine university libraries in the region, in an effort to assist the expansion and sharing of their collections of Korean studies publications and reference materials in more effective ways. The Foundation provides grants for the acquisition of publications and reference materials to individual universities seeking to expand their Korean collections in designated fields of specialization, along with partial support for annual meetings held to discuss ways for improving the consortium's operations.
The Consortium started out in 1994 with six members: Harvard University, the University of Washington, UC Berkeley, the University of Hawaii, Columbia University, and the University of Southern California. The University of Chicago, UCLA, and the University of Toronto became members in 1995, 1996, and 1997, respectively, making the total membership to nineuniversities. In 1999, the first five-year program was successfully completed. The second five-year program started in 2000 with seven members: Harvard University, the University of Hawaii, Columbia University, the University of Southern California, UCLA, the University of Washington, and the University of Toronto.
Korean studies collections acquired with the Foundation's grants are bibliographically accessible through library networks such as OCLC (Online Computer Library Center) and RLIN (Research Libraries Information Network), and have been utilized heavily by many scholars and students of Korean studies from all over the north America.
Member Libraries' Fields of Specialization ('94-'99)
Columbia University
popular culture, performing arts,fine arts, Korean history (1864-1945), publications from/about Kyonggi-do
Harvard University
business, history, law, publications from/about Chungchong-do
University of California at Berkeley
English language materials, government publications, Korean history after 1945,
publications from/about Kangwon-do
University of California at Los Angeles
library and information science, archaeology, Buddhism, Christianity, folklore
University of Chicago
Education, environmental studies, international relations, Korean industry, Korean culture and history in China, welfare studies
University of Hawaii
Architecture/urban planning, foreign language materials, modern society, traditional music, publications from/about Cheju-do
University of Southern California
Cinema, communication, linguistics, publications from/about Cholla-do
University of Washington
microfilm collections of Korean newspapers, modern Korean poetry, women's study, publications from/about Kyongsang-do
University of Toronto
Korean intellectual history, Korean literature, national defense, local government, Korean materials published in Canada
(3) Regional Centers for Korean Resources in Europe and Asia
In an attempt to better serve the ever-growing need for reference materials on Korea within its limited resources, the Foundation is introducing a new project to establish regional resource centers for Korean materials at universities in Europe and Asia, in addition to the ongoing Korean Collections Consortium in North America.
Under this project, selected universities and the Foundation will join forces to expand the existing Korean collections at universities in terms of both volume and scope. Universities in Europe and Asia who meet all the requirements specified below and who are willing to serve the needs of the community as well as their campus are welcome to apply.
Role of Resource Centers
-Collect and manage resource materials on Korea comprehensively and systematically,
alongside a long-term perspective for their educational programs and activities on Korea.
-Make available information and materials on Korea, for use both on and off campus; that is, to provide information and make available resources on Korea to the university itself and to other educational institutions, in addition to individuals in the community where the university is located.
-Make available information on and assist in the distribution of Korea Foundation publications in the area.
-Provide feedback to the Foundation on the degree and nature of the demand for Korean materials from the university and the community.
Eligibility Requirements
- University libraries with a substantial Korean library (over 10,000 titles) and appropriate physical facilities (exhibition space, bookshelves and so on).
- University libraries with professional librarians who are specifically assigned to their Korean collection.
- University libraries whose Korean collection is fully computerized and made available on-line (a copy of the entire list of resources should be submitted with an application).
-University libraries that are capable of allocating an annual acquisition budget that exceeds the Foundation's grant amount.
Foundation Support for Regional Resource Centers
- The Foundation will provide an annual grant of up to US$15,000 for a five-year period, the specific amount being subject to matching funds provided by the recipient libraries, either in cash or as in-kind donations.
-Provision of multiple volumes of the Foundation's own publications for regional distribution.
Application
Submit an application with a description of how your university meets all the requirements set forth above and supporting materials to the Publication & Reference Materials Team.
(4) Other Support for Overseas University Libraries
In order to assist with the systematic and comprehensive collection and management of Korean materials and more importantly, to maximize access to and usage of Korean studies materials, the Foundation provides financial support to overseas university libraries with comprehensive Korean Studies programs.
Application Guidelines
Eligibility
-University (central) libraries with comprehensive Korean studies programs and activities
Support
-Up to 50% of costs for new employment of full-time professional librarian who are responsible for Korean collections - Up to 50% of costs of cataloguing and computerizing Korean collections
-Programs to donate books and other materials on Korea to the libraries of universities, research institutions, museums and other relevant organizations are being offered separately.
Application Procedures
Applicants must complete the application form which is available from the Foundation and submit it by May 31 of the year prior to the start of the proposed project.
b) Deasan Foundaton
404, Kyobo Bldg.,
1, Jongro 1-ga, Jongro-gu,
Seoul, Korea
TEL 82-2-721-3202/3
FAX 82-2-725-5419
The Foundation's grants are destined to encourage the development of Korean studies overseas by organizations or by individuals, encouraging the study of all aspects of Korean literature in particular, thus making Korean culture better known throughout the world.
Categories are Research in Korean studies; Scholarships for students majoring in Korean studies; Translation, publication, and acquisition of books related to Korean studies; Academic symposia on topics related to Korean studies; Travel abroad by academics specializing in Korean studies; Research and activities in other areas connected with Korean studies.
Applications are received from the research institutions and individuals involved in Korean studies abroad and will be screened for approval by a specially constituted committee. Priority is given to non-Koreans involved in the propagation of Korean literature and the promotion of Korean studies overseas.