INDIAN AUDIT AND ACCOUNTS DEPARTMENT

REGIONAL TRAINING INSTITUTE, CGO COMPLEX,

3rd MSO BUILDINGS (5th Floor- A Wing)

TRAINING ON AUDIT OF FINANCE & APPROPRIATION ACCOUNTS OF RAILWAYS

Date: 22nd & 23rd January, 2015.

Date / Session-I / Session-II / Session-III / Session-IV
10.30 hrs. to 11.45 hrs. / 12.00 hrs. to 13.15 hrs. / 14.15 hrs. to 15.30 hrs. / 15.45 hrs. to 17.00 hrs.
22.01.15 / Inauguration by PD/RTI/Kolkata
  • Structure of Railway Accounts & concept of the Railway Accounting system.
  • Important Heads of Account and linking between Government and Railway Accounts Heads.
  • Different Important accounts and records maintained by the different Accounting Units (Viz. Open line, Construction, & and Traffic) of Railways and compilation of different Accounts.
  • Different types of Suspense Heads in Open Line and Traffic Accounts.
  • Impacts and exhibition of these Suspense Heads in different Accounts. Clearance of Suspense balances.
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  • Capital and Revenue Accounts Combined Accounts,
  • Preparation of Accounts Current (Monthly & Yearly) by different Accounting units,
  • Linking with all accounting units including divisions, Stores & Traffic Accounts and method of compilation of a combined Accounts Current for the entire Railway through Computerised Accounting system/manual system, with a flow chart/ diagram.
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  • Difference between Capital and Revenue Accounts and Finance Accounts; reasons for preparation of both Accounts,
  • Finance Accounts and preparation of the same,
  • Preparation of Final Accounts (including Block Account, Capital Statement, Profit & Loss Account & Balance Sheet).
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  • Different Important accounts and records maintained by the different Accounting Units [Viz., Workshops (including workshop stores) and Production & Manufacturing Units] of Railways and methods of compilation of different Accounts.
  • Different types of Suspense Heads operated in Workshop & Railway Production & Manufacturing Units.
  • Differences between Workshop Accounts Current & Workshop Manufacturing Suspense Accounts.
  • Method of preparation of Workshop Accounts Current & Workshop Manufacturing Suspense Accounts.
  • Impacts and exhibition of Suspense Heads in different Accounts viz. Balance Sheet, etc.,
  • Clearance of Suspense balances.

23.01.15 / Preparation of Budget & Appropriation Accounts and total process in preparation of Budget upto presentation to the Parliament & Role of Accounts Department in preparation of Budget and financial monitoring system in the following areas:
  • Annual Budget process-Preparation/Compilation at Zonal Railway level,
  • Demands for Grants
  • Compilation & scrutiny of Budget in Railway Board and presentation to Parliament,
  • Distribution of Fund by Railway Board,
  • Distribution of Fund by General Manager to lower authorities,
  • Powers of Railway Administration in respect of Budget Allotment,
  • Treatment of Unforeseen Expenses in the Budget.
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  • Review of Expenditure,
  • Supplementary & Excess Grant,
  • Final Modification of Estimate,
  • Final Grant,
Appropriation Accounts:
  • Parliamentary Financial Control on Appropriation Accounts,
  • Accounts & Subsidiary Statements viz. DRF, DF, Pension Fund, Stores & Stock Adjustment A/cs. and other Annexures accompanied with Appropriation Accounts,
  • Appropriation Accounts of Civil Grants.
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  • Audit Planning in connection with Audit of Finance and Appropriation A/cs. Including routine check throughout the year,
  • Identification of Risk Areas.
  • Special checks in connection with Suspense Accounts, Transactions relating to Transfer of Funds (intra and inter Railway), Transfer of Assets without financial adjustment and booking of expenditure in proper heads of accounts,
  • Audit checks in connection with Monthly and Annual Accounts Current,
  • Audit checks in connection with Finance Accounts,
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  • Audit Checks in connection with Profit & Loss Account, Balance Sheet and Block Accounts, cross checking with different records/ ledgers/statements/ Annexures,
  • Different types of irregularities noticed during Audit of Finance and Appropriation Accounts, viz.:
  • Irregular & unsanctioned Expenditure with case study,
  • Defects in Budgeting with case study.
  • Irregular/defective Re-Appropriation with case study.
  • Misclassification with special reference to i) Revenue Expenditure charged to Capital Expenditure and effect thereof, with case study.
ii) Capital Expenditure charged to Revenue Expenditure and effect thereof, with case study.
  • Mistakes in Accounting and effect thereof with case study.
  • Valediction – PD/RTI/Kolkata

Tea Break- 11.45 hrs. to 12.00 hrs. & 15.30 hrs. to 15.45 hrs. Working Lunch Break: 13.15 hrs. to 14.15 hrs.