Annual General Meeting and Spring Group Meeting

Annual General Meeting and Spring Group Meeting

Monday 14th May, 2012

At the Somerset Heritage Centre, Taunton

Agenda

09.45  Registration, tea/coffee

10.00 Welcome to Somerset Heritage Centre

10.05 Annual General Meeting

Apologies for absence

Minutes of the last Annual General Meeting

Chairman’s report

Secretary’s report

Treasurer’s report

Election of officers & committee members & SWFed Somerset representative

10.30 Spring Meeting

Minutes of the Winter Group Meeting (20th February 2012)

Matters arising from the Minutes

Any other business

Date and location of the next meeting: Monday 15th October 2012

10.40 Insurance matters

11.10 Coffee break

11.30 Updates from regional representatives

Arts Council England

South West Federation

11.50 Reports from member museums

Plans for the summer season, recent events, training courses attended, etc.

Celebrate good news with fellow members and share bad news with sympathetic ears.

(Please provide a précis of your report in a couple of paragraphs, preferably emailed to the Secretary, for inclusion in the Minutes.)

12.50 Lunch break – please bring a packed lunch.

13.30 Museum Development Officer’s report - Natalie Watson

14.00 Short break

14.15 Hands-on training for update of your information on Somerset Routes website.

Places are limited to one per organisation and must be booked in advance.

First come, first served. Contact Barbara Gilbert 01935 842623 to book.

15.45 Close of meeting

Meeting notes:

·  RSVP to confirm your attendance.

Email Barbara Gilbert on or telephone 01935 842623.

·  Please provide Barbara Gilbert (Secretary) with a précis of your report for inclusion in the Minutes, preferably by email as an attached document.

·  Remember to bring your museum’s leaflets for a leaflet swap during the day.

·  Lunch: Please bring a packed lunch. Tea and coffee will be provided. Although sandwich vans do call at Somerset Heritage Centre, they do not call at set times and it would be unwise to rely on being able to purchase food on the day.

Election of officers and committee members:

Please return any nomination forms to the secretary, Barbara Gilbert by 27th April. These can be emailed to or posted to:

Mrs Barbara Gilbert, Fleet Air Arm Museum, RNAS Yeovilton, Ilchester, Somerset, BA22 8HT. Contact Barbara with any queries.

Website training for www.somersetroutes.co.uk:

Any members are welcome to attend the meeting and Natalie will give everyone an overview of the site and the ability to update it in her report immediately after the lunch break.

For the hands-on training that follows, pre-booking is essential. Due to the limited number of laptops available for the training session, this will be limited to one person per organisation/museum. Book your place by contacting Barbara Gilbert via email or telephone 01935 842623.