C-FB Job Fair Time Line
Saturday, April 8, 2017
R. L Turner High School 9-12PM
September (or as soon as we have new date for next years job fair)
_____ Order 300 chairs and 70 tables from warehouse to be delivered to Turner by 4/7 and picked up by
4/10. Work orders (placed by ______) SS
_____ Update/order Job Fair Flyer KC
JANUARY
_____ Discus Job Fair marketing plan EVERYONE
_____ Update Job Fair Tent used to advertise (if necessary) LE
_____Post Job Fair flyer on website KC
_____ Extra parking (Central/Church) JL
_____Verify campus schedule JL
FEBRUARY
_____ Tents: (pass out during Principals meeting) JL
_____ Ask principals for: numberof tables/chairs, need for table cloth, need for interview room and head count JL
_____ Food:start to process for ordering food from _Alonti___,confirms date, location, timeand menu SS
_____ Coffee donations (Starbucks) LE
_____ Sponsor donations: (FBS and Texas Teachers) SC/SS
_____ Extra Help: (Antonio, Sandy, Turner custodian and Security Officers)JL
_____ White tablecloths - order more if needed LE
BEFORE SPRING BREAK
_____ Update C-FB Job Fair Handout Brochure LE
_____ Signs – update Campus, Departments and ACP Programs signs LE
_____ C-FB email invite for applicants PA
_____ Launch Online Registration Form JL (Spring Break) *
MARCH
____ Teacher Helpers - Aspiring Leaders (5 total) JL
____ Get Student Helpers (8:30-12:30)JL
____ Get list of available interview rooms from Ivan CedilloJL
____ Department Shirts KC
____ Email C-FB Job Fair invite to applicants PA
2 WEEKS BEFORE JOB FAIR
____ Create an open PO/Requisition for Costco/Sams KC
____ Work order for A/C to be turned on Sat, April 8thfrom 5:30 AM-4:30 PM SANDY
____ Email Melvin /Jack Good: extra help for setup on Friday before job fair SS/JL
____ Assign interview rooms, complete Interview Rooms Map and email list to Ivan and Sandy JL
____ Finalize map for both gyms, add # of chairs and water bottle needed per campus JL Deadline:______
____ Finalize Hallway/Foyer floor plan JL
____ Confirm room for storage (ROOM: ______) JL
____ Email C-FB Job Fair invite to applicants PA
____ Develop Day of Agenda JL
WEEK OF JOB FAIR
____ Marquees: email principals BG/JL (week of 4/3) *if necessary*
____ Pre job fair meeting (develop job duties/locations: gyms, outside, lunch, registration, hallways)JL, KC, SS, PA
____ Email Melvin Beckham: set up for both gyms SS
____ Costco/Sam’s run Sandy Burkhart/SS
____ Finalize food order and confirm delivery SS
____ Request use of Lap Tops for Registration JL
____ Confirm delivery and setup of 10x10 tent DC
____ Order Lunch (Pizza) for Friday 4/7 department lunch 11:30 KC
____ Confirm availability of extra tables and Music stands (50+) SS/JL
____ 12:30 Set up ( ______)
____ Meet with Student Helpers JL
____ Make a To Do list for custodians for day of job fair (ie: check bathrooms, throw out trash, refill drinks) JL
____ Schedule tarp to be put down and be present when they do it JL
____ Email C-FB Job Fair invite to applicants PA
Friday before Job Fair
___ Order 24 Balloons JV
___Email principals bullet points and schedule, if interviewing also include (map, Rubic, and schedule) LE
___ Assign duties/placement for job fair workers JL
Confirm with Ivan:
__ Building to be opened by 6:30 AM on Saturday JL
__ Interview rooms, make sure they are left unlocked, and a chair/desk left outside room JL
__ Extra tables and chairs to be left in the main hallway for us to set up on Saturday morning JL/SS
__ Radios JL (Ivan)
HANDOUTS: (Due by 3/31)
_____ District Certification Flyer PA
_____ Substitute Teacher flyer JV
_____ Job Fair Brochure (includes list of campuses) LE/SS
** SUPPLIES** LE
__ Name tags
__ Sharpies
__ HR table skirts
__ tape, baggies, pens, markers, salary sheets (4-5)
__ sanitizer
__ business cards
ANTONIO
_____ parking signs ______ice down water _____ Truck