NRS02411 Grade VII Hospital Manager

NRS02411 Grade VII Hospital Manager

Job Specification and Terms and Conditions

Job Title/Grade / Hospital Manager, Mallow General Hospital
SEO Grade VII
(Grade Code: 0582)
Competition Reference / NRS02411
Closing Date / Friday 29th May 2015 at 12 noon
Proposed Interview Date(s) / It is envisaged interview will take place at the end of June 2015
Taking up Appointment / The successful candidate will be required to take up duty as soon as possible
Location of Post / Mallow General Hospital
Organisational Area / South / South West Hospital Group
Details of Service / Mallow General Hospital (MGH) is located 35 kilometres north of Cork city. MGH, along with Cork University Hospital (CUH), Cork University Maternity Hospital (CUMH) and Bantry General Hospital (BGH) make up the Cork University Hospital Group (CUH Group).
Mallow General Hospital specializes in day surgery, has a wide range of selected acute medicine, local injuries management and a large range of diagnostic services (including endoscopy, laboratory medicine and radiology) treating the population of Cork and the surrounding border counties of Kerry, Limerick and Waterford.
MGH has 46 medical beds, 10 day beds, 8 Medical Assessment Unit (MAU) treatment spaces and a Local Injury Unit, both of which operate 12/7.
MGH as 1 theatre and 2 bay theatre recovery for surgical day case procedures together with a new state-of-the-art 2 procedure room Endoscopy unit with associated first and second stage recovery bays.
Reporting Relationship / Operations Manager, Cork University Hospital Group
Purpose of the Post / Responsible for the business management function of MGH and to work with the MGH Senior Management Team on the implementation of various strategies and decisions made therein
Principal Duties and Responsibilities /

Staff Responsibility for: Diagnostics, Allied Health Professionals, NCHD’s and the Clerical / Admin staff circa 80 staff

Compilation of various reports and dissemination to the Senior Management Team including links to the National Service Plan Key Performance Indicators

Member of the MGH Senior Management Team which includes the Operations Manager, Director of Nursing and Consultant body representative

Chair of various standing committees within the Hospital including but not limited to: MGH Infection Prevention incorporating Hygiene Team, MGH Health & Safety Committee and MGH Decontamination Committee

Required to attend various Hospital Group or National meetings representing MGH

Responsibility for the rostering of Medical staff including leave requirements

Chair the MGH Outpatients Service Management Group and attend the CUH Group Outpatients Service Management Group meetings with responsibility for the monitoring and performance management of the waiting lists in line with national targets

Financial Performance Management and strong liaising with CUH finance including the provision of various reports for the Senior Management Team

Work with the Regional Healthcare Records Managers Group on developing and implementing standardised policies

Be responsible for identifying and promoting areas for development of clinical and clinical support services

Be responsible for promoting a culture of excellence in the delivery of services and the attainment of accreditation where such approved processes exist

Lead the development and implementation of appropriate management and control systems that will improve responsibility and accountability throughout the hospital

Take a lead role in the implementation of a performance management process that uses established management techniques, including logistics management, operations management and analytics to optimise the performance of departments and services

Continuously review operational processes in the hospital with a view to ensuring efficiency and effectiveness while benchmarking against best practice in other centres

Accept responsibility for the management of all services over a 24 hour period and ensure that systems are in place to support this responsibility

Participate, as required, in the recruitment, selection and appointment of staff

participate in the formulation of relevant personnel policies and procedures

Deal with Industrial Relations issues relating to staff in consultation with appropriate personnel

Ensure expenditure is controlled within budget and identify potential for efficiency saving through improved practices and innovation

Delegate, as appropriate, budgetary control and implement monthly expenditure audit systems

Ensure the implementation of HSE’s financial policies and procedures

Promote and maintain a safe environment for staff and others

Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc.

Maintain continuous personal and multidisciplinary team development, education, training and learning

Create a culture of continuous learning within the service

Ensure that appropriate in-service education programmes and ongoing learning needs are met for all assigned staff

Initiate the implementation of an on-going development and individual performance review process and foster a high level of morale among staff by effective motivation and communication

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office
Eligibility Criteria
Qualifications and/ or experience / Each candidate must, at the latest date for receipt of completed application form for the post;
 Have satisfactory experience at a level not lower than Grade IV at the closing date in an office under a Health Service Executive, Child and Family Agency TUSLA, Local Authority or Vocational Education Committee in the State or the Primary Care Re-imbursement Service, St James’s Hospital Board, Beaumont Hospital Board, An Bord Altranais or the Local Government Computer Services Board
and
 Have, not less than two years satisfactory experience either in that office or in an office at a level not lower than that of a clerical officer under a Health Service Executive, Local Authority or Vocational Education Committee in the State or the Primary Care Re-imbursement Service, St James’s Hospital Board, Beaumont Hospital Board, An Bord Altranais or the Local Government Computer Services Board;
and
 Possess sufficient administrative capacity to discharge the functions of the grade.
Health
A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
Character
Each candidate for and any person holding the office must be of
good character
Age
Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age
Post Specific Criteria /

Experience of working in a complex service orientated organisation, as relevant to the role

Operational experience in managing and / or delivering a complex service
Experience of delivering change in a complex environment, as relevant to this role
Experience of managing and working collaboratively with multiple internal and external stakeholders, as relevant to this role
Experience in team management and development

Skills, competencies, qualifications and/or knowledge / The successful candidate will demonstrate:

Evidence of effective planning and organising skills including awareness of resource management and importance of value for money

Knowledge of current control systems within the HSE eg. with respect to employment control recruitment and finance

Looks ahead and anticipates substantive issues

Adopts a proactive forward-planning approach to service delivery in consultation with relevant stakeholders

Evidence of initiative and innovation, identifying areas for improvement, implementing and managing change

An ability to manage deadlines and effectively handle multiple tasks

Good problem solving, analytical and decision making skills

Effective communication skills including the ability to present information in a clear and concise manner

Leadership and team management skills including the ability to work with multi disciplinary team members

Demonstrate an ability to build and maintain relationships/work as part of a multi-disciplinary team

Takes the lead on standards setting and implementation; leads and manages change

Understanding and commitment to the principles of public accountability

Evidence of computer skills and general ICT awareness and knowledge

an awareness of the current structures within the HSE both nationally and locally

Health & Safety / Mallow General Hospital (MGH) is a smoke free campus. Smoking is not permitted anywhere on the hospital grounds. The introduction of the Smoke-Free Campus policy is in keeping with MUH’s status as a smoke Free Hospital
Campaign Specific Selection Process
Shortlisting / Interview / Short listing may be carried out on the basis of information supplied in your application form. The criteria for short listing are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore it is very important that you think about your experience in light of those requirements.
Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process.
Candidates who are shortlisted will be called forward for a meeting. The meeting will be based on the candidate’s ability to demonstrate that they have the necessary experience and competencies required for the role, as set out in the job specification.
The reform programme outlined for the Health Services may impact on this role and as structures change the job description may be reviewed.
This job description is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned.

HEALTH SERVICES EXECUTIVE

Terms and Conditions of Employment

Hospital Manager Grade VII MGH

Tenure / The appointment is whole-time and pensionable.
Appointment as an employee of the Health Service Executive is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointment) Act 2004.
Remuneration / The Salary scale for the post is as follows: €47,015, €48,186, €49,558, €50,933, €52,314, €53,545, €54,801, €56,022, €57,234 €59,322, €61,417 LSI
Working Week / The standard working week applying to the post is: 37 Hours
Annual Leave / The annual leave associated with the post is to be agreed at job offer stage
Superannuation / All pensionable staff become members of the pension scheme.
Probation / Every permanent appointment of a person who is not already a permanent officer of the Health Service Executive or of a Local Authority shall be subject to a probationary period of 12 months as stipulated in the Department of Health Circular No.10/71.
Protection of Persons Reporting Child Abuse Act 1998 / As this post is one of those designated under the Protection of Persons Reporting Child Abuse Act 1998, appointment to this post appoints one as a designated officer in accordance with Section 2 of the Act. You will remain a designated officer for the duration of your appointment to your current post or for the duration of your appointment to such other post as is included in the categories specified in the Ministerial Direction. You will receive full information on your responsibilities under the Act on appointment.
Infection Control / Have a working knowledge of Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc.
Ethics in Public Office 1995 and 2001
Positions remunerated at or above the minimum point of the Grade VIII salary scale / Positions remunerated at or above the minimum point of the Grade VIII salary scale (€ 64,812 as at 01.01.2010) are designated positions under Section 18 of the Ethics in Public Office Act 1995. Any person appointed to a designated position must comply with the requirements of the Ethics in Public Office Acts 1995 and 2001 as outlined below;
A) In accordance with Section 18 of the Ethics in Public Office Act 1995, a person holding such a post is required to prepare and furnish an annual statement of any interests which could materially influence the performance of the official functions of the post. This annual statement of interest should be submitted to the Chief Executive Officer not later than 31st January in the following year.
B) In addition to the annual statement, a person holding such a post is required, whenever they are performing a function as an employee of the HSE and have actual knowledge, or a connected person, has a material interest in a matter to which the function relates, provide at the time a statement of the facts of that interest. A person holding such a post should provide such statement to the Chief Executive Officer. The function in question cannot be performed unless there are compelling reasons to do so and, if this is the case, those compelling reasons must be stated in writing and must be provided to the Chief Executive Officer.
C) A person holding such a post is required under the Ethics in Public Office Acts 1995 and 2001 to act in accordance with any guidelines or advice published or given by the Standards in Public Office Commission. Guidelines for public servants on compliance with the provisions of the Ethics in Public Office Acts 1995 and 2001 are available on the Standards Commission’s website http://www.sipo.gov.ie/