Initial Application to market inthe EU organic products from third Countries according to Article 19 Regulation (EC) No. 1235/2008

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Important

  • Before you start to complete this form, please read the Notes for Guidance carefully.
  • Please complete this form by a computer or use block letters and black ink.
  • Send the completed form, together with all the required supporting documentation to the:

Ministry of Environment and Food of Denmark

The Danish AgriFish Agency

Administrative Area Control,Organic Farming

Nyropsgade 30

DK-1770 Copenhagen V

Denmark

Tel.(+45) 3395 8000

E-mail:

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Section 1 – Details of the importer

  1. Company

name

Full postal

address

Contact name

Telephone

Fax

Email address

Certification no.

Section 2 – Details of the first consignee in the EU

If it is not yet know which company/unit is going to receive the

products in Denmark, this has to be revealed together with the

arrival of thegoods before their release.

  1. Company

name

Full postal

address

Contact name

*Mr/Mrs/Miss/Ms/Other (please specify)

(+)

Telephone

(+)

Fax

Email address

  1. Name of the

inspection body

of the first

consignee

Country:

Full postal

address

Contact name

*Mr/Mrs/Miss/Ms/Other (please specify)

(+)

Telephone

(+)

Fax

Email address


Section 3 – Details of product(s) to be imported

  1. Third country from which the products are to be imported:
  1. Product list: Details of the agricultural products and/or feedstuffs which
    are to be imported and estimated annual quantities.

English name / (Scientific) Name / CN-Code / In conversion (C)*
Organic (O) / Estimated annual quantity
(please specify SI-unit: t, kg, l)

*Please indicate start of the conversion period.

If necessary continue or attach the product list according to

item 4 ona separate sheet and tick this box.

If the product is composed of more than one ingredient, give

detailsof the ingredients and processing aids of each product

on the product specification sheet (Annex A). Use a separate

sheet foreach product, attach the product label to it and tick

this box.

Section 4 – Details of the exporter in the third country

  1. Company

name

Full postal

address

Contact name

*Mr/Mrs/Miss/Ms/Other (please specify)

(+)

Telephone

(+)

Fax

Email address

  1. Name of the

inspection body

of the exporter

Country:

Full postal

address

Contact name

*Mr/Mrs/Miss/Ms/Other (please specify)

(+)

Telephone

(+)

Fax

Email address

Proof of compliance with ISO 65 / EN 45011:

Please provide evidence how equivalence of the certification

held by the suppliers of the exporter to Reg. (EC) No. 834/2007

and Reg. (EC) No. 889/2008 as amended is assessed by the
inspection body of the exporter.

If the exporter is inspected by more than one inspectionbody,

please provide name and address of all the other inspectionbodies.

Only if different to question 6, give the name and address

of the third country body responsible for issuing the certificates of

inspection (Reg. (EC) No. 1235/2008 as amended) for the products
to be imported to the EU.

8.Company

Country:

name

Full postal

address

Contact name

*Mr/Mrs/Miss/Ms/Other (please specify)

(+)

Telephone

(+)

Fax

Email address

Section 5 – Details of the operator carrying out the most recent
production/processing operation in the third country

Please tick this box if the exporter and the operator carrying

out the most recent preparation operation in the third country

are identical. Then you do not need to complete section 4.

9.Company

Country:

name

Full postal

address

Contact name

*Mr/Mrs/Miss/Ms/Other (please specify)

(+)

Telephone

(+)

Fax

Email address

Same as for the exporter.

In other cases:

Name:

Date of last inspection:

10.Name of the

inspection body

of this operator

Proof of compliance with ISO 65 / EN 45011:

Section 6 – Details of the production/processing unit(s) and agricultural
holding(s) in the third country

Please tick the box below if more than three production/processing units and/or eightagricultural holdings are involved. In this case, please attach a flowchartindicating the product flow and all preparation units as well as agricultural holdings involved including the following information:

  1. Production/processing units:

Name and address, third country, inspection body in the third country, date of lastinspection. Please attach copies of certificates.

  1. Agricultural holdings:

Name and address, third country, inspection body in the third country, organic area, area under conversion and conventional area, start of conversion period, date of first and last inspection

Please attach copies of certificates

If you enclose a flowchart including the necessary information to this application,
you do not need to complete item 11 and 13. However do not forget to complete item 12 and14.

11.Production/Processing units

Name and address / Third country / Date of last
inspection
Type of production/processing / Tick if copy of certificate for unit enclosed
Inspection Body / Same as for the exporter.
Full Name / Address / Proof of ISO 65 compliance*
Name and address / Third country / Date of last
inspection
Type of production/processing / Tick if copy of certificate for unit enclosed
Inspection Body / Same as for the exporter.
Full Name / Address / Proof of ISO 65 compliance*
Name and address / Third country / Date of last
inspection
Type of production/processing / Tick if copy of certificate for unit enclosed
Inspection Body / Same as for the exporter.
Full Name / Address / Proof of ISO 65 compliance*

*Proof of ISO 65 – compliance for the inspection body:

Please quote numbers:1: Option 1 (Accreditation EA/IAF-member)

2: Option 2 (Competent authority in the third country)

3: Option 3 (Competent EU-authority)

12.Production rules and inspection measures for production/processing units
in the third country

Please indicate whether there are differences between the

production rules and inspection measures in the third country

and the provisions of Reg.(EC) No. 834/2007 and Reg. (EC)

No. 889/2008.

13. Details of the agricultural holding(s)

Name(s) and address(es) / Organic, in conversion and conventional area (ha) / Start of conversion period / Date of first inspection / Date of last inspection
/ Organic:
In conversion:
Conventional:
Products produced / Status (Conventional (CO), in conversion (C), Organic (O)) / Tick if copy of certificate for holdingenclosed
/ Organic:
In conversion:
Conventional:
Products produced / Status (Conventional (CO), in conversion (C), Organic (O)) / Tick if copy of certificate for holding enclosed
/ Organic:
In conversion:
Conventional:
Products produced / Status (Conventional (CO), in conversion (C), Organic (O)) / Tick if copy of certificate for holding enclosed
/ Organic:
In conversion:
Conventional:
Products produced / Status (Conventional (CO), in conversion (C), Organic (O)) / Tick if copy of certificate for holding enclosed
/ Organic:
In conversion:
Conventional:
Products produced / Status (Conventional (CO), in conversion (C), Organic (O)) / Tick if copy of certificate for holding enclosed
/ Organic:
In conversion:
Conventional:
Products produced / Status (Conventional (CO), in conversion (C), Organic (O)) / Tick if copy of certificate for holding enclosed
/ Organic:
In conversion:
Conventional:
Products produced / Status (Conventional (CO), in conversion (C), Organic (O)) / Tick if copy of certificate for holding enclosed
/ Organic:
In conversion:
Conventional:
Products produced / Status (Conventional (CO), in conversion (C), Organic (O)) / Tick if copy of certificate for holding enclosed
Inspection Body / Same as for the exporter.
Full Name / Address / Proof of ISO 65 compliance*

*Proof of ISO 65 – compliance for the inspection body:

Please quote numbers:1: Option 1 (Accreditation EA/IAF-member)

2: Option 2 (Competent authority in the third country)

3: Option 3 (Competent EU-authority)

14.Production rules and inspection measures for agricultural production units
in the third country

Do cooperatives, grower groups or contract growers

produce the product(s)?

Please indicate whether there are differences between the

production rules and inspection measures in the third country

and the provisions of Reg.(EC) No. 834/2007 and Reg. (EC)

889/2008.

Section 7 – Supporting documentation

15.Documentation enclosed

Please enclose the latest inspection reports of the inspection body in the third country/third countries of the companies and holdings involved. Documentation enclosed of:


Section 8 – Declarations

16.Declaration of the inspection body of the exporter in the third country

The units and holdings mentioned in section 4 and 5 of this application are subject to production rules as well as to control procedures regarding the production of organic products:

  • For every product mentioned in section 3 supplied by the exporter and received from the suppliers mentioned in section 4 and 5, differences of the applied production rules and control procedures from the requirements in Regulation (EC) No. 834/2007 and Regulation (EC) No. 889/2008 as amended have been identified and examined.
  • Taking into account these differences, we consider the applied production rules to be at least equivalent to those of Regulation (EC) No. 834/2007 and Regulation (EC) No. 889/2008 as amended and the inspection measures to be as effective as the inspection measures according to Regulation (EC) No. 834/2007 and Regulation (EC) No. 889/2008 as amended. The inspection measures are permanently applied.
  • Feeding stuff, compound feedstuffs and feed materials are produced and labelled according to Regulation (EC) No. 834/2007 and Regulation (EC) No. 889/2008.
  • A permanent system to ensure the non-utilization of GMO and GMO-derivatives is in place on all stages of the production chain submitted to the inspection measures.

______

DateSignature

Position in the company Stamp

Name in block letters:

17. Declaration of the Danish importer:

I declare that:

  • I am familiar with the legal basis for imports of organic products from third countries and the contents of the Notes for Guidance.
  • I am aware that every shipment has to be announced to the Danish AgriFish Agency, Department of Organics, 24 hours or at least one complete working day before its release for free circulation by the customs authorities.
  • The importer is at all times responsible for the observation of current organic rules either provided by the EU or by the Danish legal system.
  • The importer has the responsibility to inform the Danish AgriFish Agency of any changes in the production or inspection rules of the inspection bodies during the validity period of the import authorization.
  • The importer accepts that import information is going to be published and stored in a national database and in the EU-database OFIS with access limited to competent authorities and control bodies.
  • The information provided in this application is correct to the best of my knowledge.

______

DateSignaturePosition in the company

Name in block letters:


Annex A

Only for Use in the case of Products with more than one ingredient
and/or Utilization of Processing Aids

Name of the product:

Recipe of the product at the time of processing:

Name of ingredients / % weight
Organic agricultural ingredients:

Sum

/ ------
Non-organic agricultural ingredients:
Sum / ------
Ingredients of non-agricultural origin
(Reg. (EC) No. 889/2008 as amended) / INS-No.
Sum
Total / 100%

List of processing aids and other products used:

Processing aids and other products (Reg. (EC)
No. 889/2008 as amended)


Annex B

Only for Use in the case of Grower Groups

18.Details of the grower group

Type of group:

Number of small-scale farmers at the date of last inspection:

19.Internal control system (ICS)

Note: Tick the corresponding box. If Yes: please include a page reference to the last

Inspection report of the external inspection body responsible for the grower group.

Grower contracts covering compliance with organic standards and ICS available?

Defined responsibilities in the management of the grower group for the ICS?

Description of each small-scale farm including maps of land parcels, preparation and

storage facilities available?

Technical Assistance and internal inspection separated?

Internal inspection conducted at least one a year, covering 100% of small-scale farmers

per year?

Sanctions imposed by the grower group itself on members due to irregularities?

20.External inspection

Note: Tick the corresponding box. If Yes: please include a page reference to the last

report of the external inspection body responsible for the grower group.

Number of small-scale farmers externally inspected at the date of last inspection:

Percentage of small-scale farmers externally inspected at the date of last inspection: %

ICS evaluated by the inspection body?

Functionality and effectiveness of the ICS confirmed by the inspection body?

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