As a manager, it is extremely important that you invest time in ensuring that a full and effective induction is conducted for new employees. This will not only to assist with the employee’s probation period, but also help them to settle-in. Experience tells us that staff who receive a good induction are more likely to stay and go on to thrive at DMU.

This guidance highlights the key areas for you to prepare before (marked with an *) your new employee starts, and then to cover aspects within the first four weeks of their employment.

Please complete this form electronically, and after completion, keep a copy locally; HR does not require a copy of this document.

The key areas below will provide your employee with the base knowledge and understanding of their role, the university and the benefits we have to offer, this in turn will help your employee to feel part of DMU.

As part of your local induction, it is expected that as a manager, you will provide further details about the faculty or directorate that you work in, its structure and function, along with the employee’s roles and responsibilities.

Employee essentials

Item / Link(s) / Completed
Have you allocated workspace and essentials as necessary?* / N/A
Have you organised a DMU IT account? If not one will need to be requested via 'My IT Support' from DMU Connect. This is necessary for the employee to gain access to DMU IT resources on their first day (including the Online Mandatory Training).* /
Has a request for a new access card been made? This completed form will need to be presented to the reception in the Estates Maintenance Services building, where the employee’s photo will be taken and the card produced. /
Have you discussed how your new employee’s work contributes to the DMU strategic framework, mission and vision and advised them of where they can access the relevant information? /
Have they been booked on to the Welcome Event? /

Job Role

Item / Completed
Have you given an overview of the role and how it relates to the university?
Have the requirements of the role have been discussed?
Have 1:1 meetings been scheduled?
Has an initial objective setting meeting been arranged?
Have the interim and concluding probation meetings been scheduled?
Have access and training for any systems required for the role been arranged?
Have you discussed any immediate development requirements?
Is your new employee a Line Manager? If so please book on all required training e.g. Recruitment and Selection

Working arrangements

Item / Completed
Have you discussed the arrangements for working hours, breaks and lunch with your new employee?
Has the process on sickness absence been explained?
Has the process on how to apply for annual leave / holiday been explained?
Have overtime arrangements, (e.g. rotas, TOIL, etc.) if applicable, been explained?

Work environment

Item / Completed
Have you introduced your new employee to their immediate team and colleagues?
Have you allocated an induction mentor and/or buddy?
Have you given a tour of the building and the campus facilities?
Has the employee been issued with any keys as necessary?
Have you explained who to contact in an emergency?

DMU Hub & DMU Connect

Item / Link(s) / Completed
Ensure your employee knows how to access the DMU Hub /
Ensure they know where to find the DMU Hub user guides and FAQs /
Ensure your employee knows how to access DMU Connect /

Pay and Benefits

Item / Completed
Have you shown your new employee the webpage related to pay and benefits?
Have you explained the payroll processes, pay date, online payslip etc?
Have you signposted the DMU rewards page?
Have you shown your employee the flexible working policy?
Have you provided details of the staff common room?

Probation, Appraisal and Development

Item / Completed
Have you given an overview of the appraisal process ‘MyAppraisal’?
Have you explained the probation process?
Have you discussed staff development requirements for your employee?

Policies and procedures

Item / Completed
Have you ensured your employee has been signposted to all HR policies and procedures?
Have you highlighted specific policies that may impact on the employee’s role?

Green Impact Universities (Environmental Awareness)

Item / Link(s) / Completed
Have you ensured your employee has been signposted to the DMU Environmental Policy? /

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V2.0 (March 2018)