Division of Technical Education & Governor S Economic Initiatives

West Virginia Department of Education

Division of Technical Education & Governor’s Economic Initiatives

SPOKES & TANF Assessment

Addressing Regional Services and Positions

Request for Application (FY19)

APPLICATION GRANT TIMELINE
Press Release Announcing Grants / February 1, 2018
Application Released/Available on Website / February 7, 2018
Technical Assistance Webinar / February 20, 2018
Applications Due / March14, 2018
Review Committee Meets / March 27, 2018
Notification Letters to Applicants / April 16, 2018
Grants Distributed / July 1, 2018

Applications Due: March 14, 2018

Applications Available: Applications, forms, guidelines, and resources are available for download at

Submissions: Submit applications either by scanning and emailing or by mail to:

Mendy Marshall, Executive Director

1900 Kanawha Boulevard, E

Building 6 Room 243

Charleston WV 25305

For questions: Submit questions to

West Virginia Department of Education

Division of Technical Education & Governor’s Economic Initiatives

SPOKES & TANF Assessment

Addressing Regional Services and Positions

Request for Application (FY19)

Agency and Contact Information:

Name of Agency:
County Location:
Address:
Email:
Phone:
Name of Official with Authority to Sign:
Title:
Signature:

Agency is applyingfor (see Appendix A: Map and Appendix B: Positions)Check all that apply:

_____ Northern Region

_____ North Central Region

_____ Eastern Panhandle Region

_____ South East Region

_____ South West Region

_____ Mid-Ohio Valley Region

Mark the category that best describes your organization:

_____ (A) Local educational agency

_____ (B) Community – based organization or faith-based organization

_____ (C) Educational Services Cooperative

_____ (D) An institution of higher education

_____ (E) Public or private nonprofit agency

_____ (F) Consortium or coalition of the agencies, organizations, or institutions described above

_____ (G) Other (please specify) ______

Section 1: Individuals with Disabilities:

SPOKES referrals are suggested to be functioning at the 4th grade level (or above) for reading and math and may have diagnosed or undiagnosed learning disabilities that need to be addressed in the classroom and for future employment. Describe your agency’s ability to serve eligible individuals with disabilities, including eligible individuals with learning disabilities.

Section 2: Utilization of SPOKES Curriculum Components:

The purpose of SPOKES is to assist the West Virginia Department of Health and Human Resources, Bureau of Children and Families in delivery of vocational training, job preparation, and work-based academic skills in an effort to accelerate and maximize unsubsidized employment.

Question 1: Describe your agency’s past effectiveness with assisting students to earn industry-recognized credentials.

Question 2:Complete the data table below for each SPOKES class site in your chosen region(s). Describe the plan to improve utilization at each class site.

Class Site ______ / FY 2016 / FY 2017 / YTD
FY 2018
# Ready to Work Certificates earned
# Certificate of Achievement earned
# Certificate of Participation earned
# Customer Service – Part 1 earned
# Customer Service – Part 2 earned
# Career Readiness Certificate earned
# IC3 Credential (total of separate sections)
# MOS Certification (total)
# QuickBooks Certification earned
# Adobe Certifications earned
# students obtaining unsubsidized jobs
# students entering post-secondary or training

Class Site Utilization Plan:

Section 3: Collaboration with Local, State, and Federal Agencies:

Describe how your agency will collaborate with local, state, and federal agencies to make students aware of programs that can reduce barriers to employment.

Section 4: Instructor Licensure and Evaluation

How will you ensure delivery of program activities by well-trained instructors and meeting licensure qualifications?

What instructor evaluation process will you follow?

Section 5: Resources and Support Services

Describe your strategies for integrating technology into the classroom to improve student performance and computer literacy skills.

Describe your approach for scheduling to ensure flexibility and coordination with Federal, State, and local support services that are necessary to enable individuals, including individuals with disabilities or other special needs, to attend and complete the minimum weekly federal participation requirement for TANF customers. Complete Appendix C: Class Schedule.

What are your fiscal management policies and procedures?

Section 6: IFyou are applying for a region(s) that has a TANF Assessment Specialist, answer these questions:

The purpose of a TANF Assessment Specialist is to conduct assessments on Temporary Assistance for Needy Families (TANF) eligible customers to identify barriers to employment. The target population is limited to eligible TANF customers referred by the West Virginia Department of Health and Human Resources, Bureau of Children and Families. The results of the assessments assist DHHR staff to determine appropriate referrals for educational, physical, and mental health services.

Question 1: Collaboration with DHHR

Describe how your agencywill manage this collaborative portion to meet the needs of multiple locations across the region?

Question 2: Confidentiality of Records

Assessment results can contain highly sensitive personal information. Describe your agency’s procedures to maintain and protect this information.

Appendix A: Geographic Region Map

Appendix B: SPOKES & TANF Assessment Position List by Region

This chart reflects current coverage area and the recommended organizational structure.

Region / SPOKES Full-Time Instructors / SPOKES Part-Time Instructor / SPOKES
CDC / SPOKES Instruction Aides / TANF Assessment Specialists / SPOKES & TANF Specialist
Northern Region
Brooke/Hancock / 1
Ohio / 1 / 1
Marshall / 1
Tyler/Wetzel / 1.5 **
Ritchie/Pleasants/Doddridge / 1
North Central Region
Monongalia / 1
Marion / 1 / 1
Harrison / 2 / 1
Lewis/Upshur / 0.5 ** / 0.5 **
Barbour / 1
Taylor/Preston / 1 / 1 (PT)
Randolph/Tucker / 1
Eastern Panhandle Region
Grant/Pendleton/Hardy / 1
Mineral / 0.5 **
Hampshire / 1
Morgan / as needed
Berkeley / 3 / 0.5 **
Jefferson / 2
South East Region
Webster / 1
Pocahontas / 0.5 **
Nicholas / 1 / 1
Greenbrier / 1
Fayette / 1
Raleigh / 1 / 0.5 ** / 1 / 1.5 **
Summers / 1
Monroe / 0.5 **
Wyoming / 1
McDowell / 1
South West Region / Note: This region is responsible for statewide software and testing purchasing.
Kanawha / 3 / 3 / 1 / 1 / 1
Clay / 0.5 ** / 0.5 ** / 0.5 **
Mid-Ohio Valley Region
Mason / 2
Jackson / 2 / 1 / 1
Roane / 1.6 ** / 1
Braxton / 0.5 **
Wood / 2 / 1 / 1

** indicates an employee who is paid from two funding sources (i.e. 1.5 means 2 employees with one being paid from SPOKES and AE funding sources and 0.5 means 1 employee who is paid from SPOKES and AE)

Appendix C: Class & Instructor Schedule

Class Location: / Full or Part-time:
Class Address/Phone:
Instructor:
Weekly Class Hours of Operation:
Weekly Instructor Schedule:
# of Weekly Instructional Hrs: / # of Non-Instructional Hrs: / Planning Time Hrs:
Class Location: / Full or Part-time:
Class Address/Phone:
Instructor:
Weekly Class Hours of Operation:
Weekly Instructor Schedule:
# of Weekly Instructional Hrs: / # of Non-Instructional Hrs: / Planning Time Hrs:
Class Location: / Full or Part-time:
Class Address/Phone:
Instructor:
Weekly Class Hours of Operation:
Weekly Instructor Schedule:
# of Weekly Instructional Hrs: / # of Non-Instructional Hrs: / Planning Time Hrs:
Class Location: / Full or Part-time:
Class Address/Phone:
Instructor:
Weekly Class Hours of Operation:
Weekly Instructor Schedule:
# of Weekly Instructional Hrs: / # of Non-Instructional Hrs: / Planning Time Hrs:
Class Location: / Full or Part-time:
Class Address/Phone:
Instructor:
Weekly Class Hours of Operation:
Weekly Instructor Schedule:
# of Weekly Instructional Hrs: / # of Non-Instructional Hrs: / Planning Time Hrs:
Class Location: / Full or Part-time:
Class Address/Phone:
Instructor:
Weekly Class Hours of Operation:
Weekly Instructor Schedule:
# of Weekly Instructional Hrs: / # of Non-Instructional Hrs: / Planning Time Hrs:
Class Location: / Full or Part-time:
Class Address/Phone:
Instructor:
Weekly Class Hours of Operation:
Weekly Instructor Schedule:
# of Weekly Instructional Hrs: / # of Non-Instructional Hrs: / Planning Time Hrs:
Class Location: / Full or Part-time:
Class Address/Phone:
Instructor:
Weekly Class Hours of Operation:
Weekly Instructor Schedule:
# of Weekly Instructional Hrs: / # of Non-Instructional Hrs: / Planning Time Hrs:
Class Location: / Full or Part-time:
Class Address/Phone:
Instructor:
Weekly Class Hours of Operation:
Weekly Instructor Schedule:
# of Weekly Instructional Hrs: / # of Non-Instructional Hrs: / Planning Time Hrs:
Class Location: / Full or Part-time:
Class Address/Phone:
Instructor:
Weekly Class Hours of Operation:
Weekly Instructor Schedule:
# of Weekly Instructional Hrs: / # of Non-Instructional Hrs: / Planning Time Hrs:

Appendix D: WVAdult Education Regional Coordinators

The Regional Coordinators can be contacted to assist with the application process and to provide the necessary information/documentation.

Regional AdultEd Coordinators / Phone/Fax/Email / Counties Served
RESA 1& RESA 4
Shawn Cook
RESA 1
400 Neville Street
Beckley, WV 25801 / Phone:304-890-2938
Fax:304-256-4511
Email: / McDowell
Mercer
Monroe
Raleigh
Summers
Wyoming / Braxton
Fayette
Greenbrier Nicholas
Pocahontas
Webster
RESA 2& RESA 3
Marie Bias-Jones
RESA 3
501 22nd Street
Dunbar, WV 25064 / Phone:304-766-7655 ext. 113
800-257-3723 ext. 113
Fax: 304-766-7915
Email: / Cabell
Lincoln
Logan Mason
Mingo
Wayne / Boone
Clay Kanawha
Putnam
RESA 5
Julie Hagan
RESA 5
2507 9th Avenue
Parkersburg, WV 26101-4198 / Phone:304-485-6513 ext. 1320
866-232-7372 ext. 1320
Fax: 304-485-6515
Email: / Calhoun
Jackson
Mason
Pleasants
Ritchie / Roane
Tyler
Wirt
Wood
RESA 6
Kim McConnaughy
RESA 6
30 G. C. & P. Road
Wheeling, WV 26003-6129 / Phone:304-231-3819
800-234-7372
Fax: 304-243-0443
Email: / Brooke
Hancock
Marshall / Wetzel
Ohio
RESA 7
Anne Mezzanotte
RESA 7
1201 N. 15th Street
Clarksburg, WV 26301 / Phone: 304-624-6554 ext. 241
800-427-3600 ext. 241
Fax:304-624-5223
Email: / Barbour
Doddridge
Gilmer
Harrison
Lewis
Marion / Monongalia
Preston
Randolph
Taylor
Tucker
Upshur
RESA 8
John Holmes
RESA 8
109 S. College Street
Martinsburg, WV 25401 / Phone:304-267-3595 ext. 122
800-367-3728 ext. 122
Fax:304-267-3599
Email: / Berkeley
Grant
Hampshire
Hardy
Jefferson / Mineral
Morgan
Pendleton

Submission Checklist:Be sure to complete all required items and secure signatures when submitting your application.

For your use, do not include with application.

√ / Items Required to Return with the Application
Application: Completed, including signature on the cover page
Appendix C: Class & Instructor Schedule
Budget Workbook: includes 8 pages

Budget form with signature

Budget narrative

Full-time Personnel

Part-time Personnel

Service Personnel

Substitutes

Rent

Equipment inventory

Did you include budgets for each class location and a comprehensive budget?

All items must be signed in BLUE ink