District Planningand AccreditationCommittee
October 23, 2015 Minutes
District Office, Board HearingRoom
Present: Anna Badalyan (Trade-Tech),Karen Daar (Valley), Barbara Dunsheath (East), Angela Echeverri (Mission), Erika Endrijonas (Valley), Kelly Enos (Mission),Don Gauthier (ESC), Bobbi Kimble (ESC),Kenadi Le (Trade-Tech),Maury Pearl (ESC),Margarita Pillado (Pierce),Alice Taylor (West), Rebecca Tillberg (West), Allison Tom-Miura (ESC),
The minutes of the September 18thmeeting were reviewed and approved, with corrections.
IE&SS Committee Update:
Maury and Bobbi reported on the presentations made to the IE&SS Committee on Oct.21st. Maury provided the PowerPoint which summarized the findings of the Governance and Decision-Making Survey. Bobbi provided an update on the Functional Maps and Governance and Functions Handbook.
Review of Planning Section of GovernanceManual:
The Committee reviewed the planning section of the Governance and Functions Handbook and received comments to modify graphics and corresponding text. The principal modifications suggested were to modify the planning cycle graphic; include a graphic for facilities planning; update the technology planning graphic; revise text to be consistent with the updated graphics.
Self-Evaluation Report: Submission and Revision Options
The Committee discussed ways of conveying updated information (actions taken and changes implemented) to the accrediting team in advance of the site visit. Alice suggested preparing a bullet point update that will be sent out with the report. There was also discussion of preparing a second update that would be sent out approximately two weeks before the site visit. It was suggested that there be a common format for these updates which will be discussed at the next meeting. Finally, it was recommended that EPIE be put on the agenda at all colleges’ planned campus forums to present and review the updated District Governance and Functions Handbook to get everyone on the same page before the March visit.
Board Rule 6300:
Bobbi reported that BR 6300 had been sent out for consultation and that responses were requested by Nov. 6th. It had also been shared with the IE&SS Committee.
Accreditation Debrief:
Anna discussed experiences on her recent team visit. She noted the following items that contributed to a positive impression of the institution: leadership team on the “same page”; institution set standards match the information submitted on ACCJC annual reports; SLOs are in place and being assessed; links to evidence in report work and a are highlighted; institution conveys through its evidence and interviews that it is following its processes, particularly for integrated planning.
Next Meeting:
Friday, November 20, 2015, 1:00p.m. to 3:00 p.m.
Board HearingRoom, ESC