Rotary District 5190
2011-2012
Call forRecognition
Due Date: April 9, 2012
Alan Cain, District Governor
Chuck Elizondo, PDG, Awards Chair
Rotary District 5190
Call for Recognition
Table of Contents
Club Recognition Program
Awards will be made for each club size category
Club Service, including Membership and Public Relations
Vocational Service
Community Service
International Service, including Foundation
New Generations Service
Service Projects of the Year (Eight):
Club Bulletins
Club Websites
Rotarians At Work Day Project
Youth Project
Membership Development and Gain
Attendance
Rotary Foundation
Club Fund Raising
Club of Excellence
Presidential Citation
Significant Achievement Award
Recognition of Smaller Club Membership Growth
RI Membership Development and Extension Award
RI Recognition of Membership Development Initiatives -- MDI
External Relations Best Cooperative Projects Award
Changemaker Award
Club Service, including Membership and Public Relations-7
Vocational Service
Community Service
International Service, Including Foundation-11
New Generations Service-13
Fund Raising Activities
Project supported by attached Special Project form
SpecialProgram/Projects & Service Projects of the Year
Special Projects
Special Program / Project Reporting Form
Service Project of the Year
Awards Program Summary
Rotary District 5190
Club Recognition Program
The purpose of the Club Recognition Program is to strengthen the programs of the individual clubs by focusing service programs and setting goals for club and individual achievements, promoting friendly competition amongst clubs and providing appropriate recognition at all levels. The program is flexible and appropriately recognizes the three different sized clubs: Small (35 and under members), Medium (36 through 59 members), and Large (60 and over members) and their diverse service activities. Thus, Small Clubs compete with other Small Clubs, Medium Clubs with other Medium Clubs, etc
All award submissions must be on the special forms included in this “Call for Recognition”. Information submitted MUST BE: clear, concise, easily understood and condensed to fit on the forms. Any additional information beyond that requested will not be considered.
Exception: Forms for Service Projects of theYear, may have up to two additional pages of supplemental information including pictures.
Please do not duplicate information from one category to another.
In General, projects ranked most highly are those that involve Rotarians' time, talent and money (or no money at all in some cases) and that show innovation - doing something different than what may be the Club "norm".
The 2011-2012 Awards documents are now available below. Important deadline information: The Rotary Year is July 1, 2011 through June 30, 2012 Because each club’s submittal is due April 9, 2012, projects from April 1, 2011 through March 31, 2012 may be included. With the exception of your Rotarians At Work project, all submittals must be received on or before April 9, 2012 by PDG Chuck Elizondo, District 5190 Awards Chair, at the Mailing address below. The submittals must be sent by U.S. Postal Service and be post marked no later than April 5, 2012. They also can be hand delivered. DO NOT SEND BY E-MAIL OR FAX. Call to Recognition packets received after this date WILL NOT BE ACCEPTED. Provided your club has submitted a Call for Recognition timely, your Project of the Year for your Rotarians At Work may be submitted as a supplement to your club’s Call if received by May 1, 2012.
For information and/or clarification contact PDG Chuck Elizondo at:
Telephone 530-272-4715
Mailing Address: 12864 Friar Tuck Road
Grass Valley, Ca. 95949
E-mail:
Description of District Awards
Awards will be made for each club size category
Club Service, including Membership and Public Relations
Club Service includes the various club programs intended to provide service to the club and its members. Weekly meetings, program arrangements, fellowship activities outside the club meetings, leadership training, public relations, membership development programs, and other activities intended to stimulate club member participation will be evaluated.
Focusing on membership is vital in keeping clubs strong. Rotarians must share the responsibility of bringing new people into Rotary. Even new members can bring guests to club meetings or invite them to participate in a service project. Public relations efforts are vital to Rotary’s continued growth and service. Effective public relations campaigns build positive and strong relationships and foster membership growth and retention.
Vocational Service
Vocational service is the way Rotary fosters and supports the application of the ideal of service in the pursuit of all vocations. This award category will be used to evaluate the types and quality of programs that individual clubs have sponsored during the year.
Community Service
Community Service encourages and fosters the application of the ideal of service to the personal, business and community life of every Rotarian. This is usually the avenue of service that includes the most diverse assortment of projects and evaluation of submittals will be difficult.
International Service, including Foundation
International Service is intended to encourage and foster the advancement of international understanding, goodwill and peace through world fellowship between business and professional persons, united in the ideal of service.
New Generations Service
New Generations Service recognizes the positive change implemented by youth and young adults through leadership development activities such as RYE, RYLA, Rotaract and Interact club service projects, and creating international understanding with Rotary Youth Exchange.
Service Projects of the Year (Eight):
Awards will be given for EIGHT (8) Service Projects of the Year, one for each Avenue of Service, one service project focused on youth, one service project focused on literacy, and one service project for your club’s Rotarians At Work project. The Eightservice projects must be reported using the Service Project of the Year Form, page 17, indicating on each form the Avenue of Service or the other three project categories being submitted. Clubs are encouraged to submit their best projects with sufficient information to allow full evaluation of the club's activities and achievements. Projects must be clearly and succinctly described in summary format on a single page including the required information listed on page 15 of this booklet - necessary information concerning cost, time and effort expended by the club, benefits to the recipients and the community. Supplementary information including pictures may be submitted not to exceed two additional pages.
Club Bulletins
Club Bulletins are an important communication device to inform those within your club as well as the District and the international community of ongoing events. Please include a printed copy of your best bulletin and include it when submitting your Call to Recognition document.
Club Websites
One of the most significant opportunities clubs have for extending their public relations presence to non-members is to have an effective website, which not only impacts public relations, but also impacts membership recruitment efforts. To emphasize the importance of a club website, it has been added as an award category.
Rotarians At Work Day Project
Rotarians at Work Day is April 28, 2012. As indicated above, RAW will be handled this year as a Special Project of the Year with the supplemental form being due by May1, 2012.
Youth Project
Special Community Service Project that addresses the needs of youth in the local community.
Membership Development and Gain
This award recognizes the greatest percentage net gain in membership. It is based on comparing the official Semi-Annual July 1, 2011 report of membership, to current membership as of March 31, 2012.
Attendance
The Attendance Awards recognize the clubs with the highest average attendance percentages during the year. The winners will be determined based on monthly attendance reports received by the District Secretary from the Clubs’ Secretaries preceding the District Conference. At least six monthly reports are required to be considered.
Rotary Foundation
Two Awards, one for highest per capita giving to the Annual Programs Fund and one for highest per capita total giving to The Rotary Foundation. These awards are given on the basis of per capita contributions during the2011/2012 Rotary year and are based on the Rotary Foundation Reports available to the District Foundation Chair prior to the District Conference, typically at end of March 2012. Club membership for the per capita computations is based on March 31, 2012 membership number. The only contributions considered in these awards are those that have been received in Evanston and verified by the District Foundation Chair. Typically, the latest available reports include funds received by the Rotary Foundation in Evanston from July 1, 2011 through March 31, 2012.
The Award for Annual Programs Fund does not include restricted contributions. Total giving includes Annual contributions, Permanent Fund contributions, donations to Polio, specific matching grants and any other restricted gifts.
Club Fund Raising
Recognition will be given for Fund Raising activities for the highest per capita net amount raised. Club membership dues, social events expenses, etc., do not qualify.
Club of Excellence
The Club of Excellence Award recognizes the best overall performance in a club. First place wins in each of the five Avenues of Service, the eight Service Projects of the Year, Club Fund Raising, and Annual Program Fund giving, TRF Total Giving, Youth, Literacy, Rotarians at Work, Best Bulletin, Membership Gain, Attendance will receive 100 points, second place will receive 80 points, and third place 60 points. The Club of Excellence Award will be given to the club that receives the highest number of total points using this scoring methodology. Club of Excellence Awards are given for each club size.
Rotary International Awards
Informational Only, Not Judged by District but nominated by District Governors
Details and Applications available from RI or the District
Presidential Citation
Due to District Governor no later than March 31, 2012
This award is designed to motivate clubs to actively participate in service. Revised on an annual basis by the RI president, the award traditionally highlights the president’s emphases. Clubs submit completed certification forms to district governor for endorsement. District governors are to submit a list of qualifying clubs to RI by 15 April. Rotaract and InteractPresidential Citation programs are also offered.
Significant Achievement Award
Due to District Selection Committee by January 15, 2011 and to District Governor by March 1, 2012
Presidential recognition of a club activity which addresses a significant problem or need in the community. A district selects one project and submits nomination to RI. A president-appointed selection committee evaluates nominations.
Recognition of Smaller Club Membership Growth
Due to District Governor no later than May 18, 2012
This district-level award offers an incentive to clubs that fall below the charter requirement of 20 members by recognizing the challenges and achievements of small clubs.
RI Membership Development and Extension Award
Due to District Governor no later than May 18, 2012
This district-level certificate program recognizes membership growth in existing clubs, retention of current club members, and the organization of new clubs. Districts that meet their membership goals are also recognized.
RI Recognition of Membership Development Initiatives -- MDI
Due to District Governor no later than April 15, 2012
This district-level certificate recognizes clubs for the development and implementation of a creative plan or strategy to support one of the three primary foundations of membership growth and development: retention, recruitment of qualified new members, or the organization of new Rotary clubs.
External Relations Best Cooperative Projects Award
Due to District Governor no later than March 15, 2012
This award recognizes clubs that conduct outstanding projects in cooperation with other local, national, or international organizations.
Changemaker Award
Due to District Governor no later than March 15, 2012
The Changemaker Award will recognize Rotary clubs that make an extraordinary impact during 2011-2012 through their work in the Avenues of Service. Clubs are invited to undertake a challenging array of activities in each avenue,, with the goal of making positive and significant change in their communities and in the world.
District 5190 - Awards Program
Club Service, including Membership and Public Relations
Rotary Club of ______Date: ______
Membership Chair: ______
Phone # ______Fax # ______Email ______
Rotary Programs MaxSelf
Points Scoring
1. Net gain in membership: / 7/1/11 figure_____ / 3/31/12 figure______A. Club gains a net of at least one new member by: 12/31/11 – 5 pointsand 3/31/12 – 5 points / 10 / _____
B. Club gets 5 points for each 1% increase _____ % / no limit / _____
2. District Membership Seminar: October 29, 2011, Incline Village, Nevada -3 points per member attending / no limit / _____
3. Club Assemblies on Membership Strategies or Special Membership generating events - 3 pts per Assembly or Event / 9 / _____
4. Implement membership education strategies such as Red Badge, Fireside, Assigning Club responsibility upon induction, etc. See Rotary Pub. 414 / 15 / _____
5. Club charters another Rotary Club / 15 / _____
6. Club invites a Foundation Alumni to membership (GSE team member, Ambassadorial Scholar, Peace Fellow) / 10 / _____
7. Club submits article to district newsletter / 5 / _____
8. Club submits events to district newsletter and/or posts events
on district website / 5 / ______
9. Club submits at least one service project for media publication or joins area clubs in producing newspaper inserts / 5 / ______
10. Club has a public relations program to promote club activities and projects. Describe briefly:
______
______/ 10 / ______
- Average Attendance ______% , 7/1/11 through 3/31/12, per District Records- 95% = 10 pts, 90%= 8 pts, 85%= 6 pts, 80%=4pts
12. By January 2012, Club has a President selected for 2013-2014 / 10 / ______
13. President Elect attends: Pre-PETS 10 pts; PETS 10 pts; / 20 / ______
14. President, Secretary, Treasurer, 6 Directors or Committee Chairs (9) attend District Assembly % of 9 total attending/10 =Number of points, i.e., 60%=6 points / 10 / ______
15. % of Rotarians registered “early bird” for District Conference by 3/31/12 % registered= Number of points, i.e., 15% = 15 points / no limit / ______
16. Club Participates in Rotary Academy by having at least one member enrolled (5 points for member; 10 points if member is President Elect or Pres. Nominee) / 10 / ______
17. Club has at least one member serving at the District Level / 10 / ______
18. Club participates in Visioning and/or creates long-range plan / 10 / ______
19. Club Bulletins are provided (hard or electronic copy) to club members. Weekly - 5 points, less frequently 2 points / 5 / ______
20. Club website with current information and listed on District website / 10 / ______
21. Club submits “Call for Recognition” forms by April 9, 2012 / 20 / ______
22. Club submits Presidential Citation by March 31, 2012 / 20 / ______
23. Club submits Changemaker Award by March 15, 2012 / 20 / ______
24. Club holds at least one new fellowship activity / 10 / ______
25. Club has one to three Special Club Service Projects, each Attach SpecialProgram/Project forms (5 points each) / 15 / ______
26. Club has a Club Service Project of the Year, Attach a Club ServiceProject of the Year form.
This should NOT be one of the 1-3 Special Projects in #24 / 10 / ______
Total / ______
District 5190 - Awards Program
Vocational Service
Rotary club of Date: ______
Avenue of Service Chair: ______
Phone #______Fax # ______Email ______
Rotary ProgramsMaxSelf
Points Scoring
1. Club participated in the District Speech Contest and District Music Contest at Area level; 10 points each / 20 / ______2. Club participated in a Vocational Development program such as Career Day, Mentoring Program, Job Shadowing, Retraining Program, Science Fair or provided career speakers for students. / 10 / ______
3. Club participated in an adult Literacy project. / 10 / ______
4. Club gave Vocational Service awards to members of the Community at large or Club -3points each award not to exceed 9 points / 9 / ______
5. Club has an ongoing program to keep the Four-Way Test before its members, such as reciting the 4-way test at each meeting, giving out 4-Way Test coins or cards, having a 4-Way Test moment at meetings. / 10 / ______
6. Club has an employee and/or professional recognition day (such as police, fire, teacher, medical, etc.) / 10 / ______
7. Club conducted tours of member businesses and/or local Businesses or Employers 5 points each, max 15 points / 15 / ______
8. Club awards academic, athletic or vocational scholarships to high school or college students. 5 points each, max 15 points / 15 / ______
9. Club presented a program raising awareness in the District Ethics Project or related program such as promoting ethical behavior, moral courage, character, etc. / 10 / ______
10. Club conducts an Ethics based project or program within their local Community or schools; i.e. the Boys & Girls Club / 10 / ______
11. Club has one to three Special Vocational Projects Attach Special Program/Project forms (5 points each) / 15 / ______
12. Club has a Vocational Service Project of the Year, Supported by a Vocational Service Project of the Year form
This should NOT be one of the 1-3 Special projects in #10 / 10 / ______
Total / ______
District 5190 - Awards Program
Community Service
Rotary club of Date: ______
Avenue of Service Chair: ______
Phone # ______Fax # ______Email ______
Rotary Programs MaxSelf
Points Scoring
1. Actively Support and participate in a program to combatSubstance abuse by our youth / 10 / ______
2. Give an annual Community Service Award to a Member of the Community at large Or Club Member (3 pts each / 9 / ______
3. Club Participates in “Rotarians at Work Day” on April 28, 2012 / 10 / ______
4 Club Participated in a Literacy project in - Consider a Literacy Project of Members reading to school children / 10 / ______
5. Club has one to three Special Community Projects, (5 pts each)
(Attach Special Program/Project form for each) / 15 / ______
6. Community Service Project of the Year - (Supported by Community Service Project of the Year form)
This should NOT be one of the 1-3 Special projects in #9 / 10 / ______
Bonus if any of the above project(s) had literacy, health & hunger, clean
water and sanitation, youth and/or disease prevention and
treatment emphasis (5 pts each) / 10 / ______
Total / ______
District 5190 - Awards Program
International Service, Including Foundation
Rotary club of Date: ______
Avenue of Service Chair: ______
Phone # ______Fax # ______Email ______