Work Instruction
Functional Area: Accounts Payable / Display List of Logistical Invoices
PurposeConstruction Management and State Invoice Processing - Processing Logistical Invoices - Processor Approver
Use this procedure to display a list overview of logistical invoices.
Trigger
Perform this procedure when required to review a vendor’s logistical invoice for business needs/inquires.
Prerequisites
Logistical Invoices have to be present in the system.
Menu Path
Use the following menu path to begin this transaction:
  • Select Logistics Materials Management Logistics Invoice Verification Further Processing Invoice Overviewto go to the Invoice overview - selection criteria screen.
Transaction Code
MIR6
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • You can save the selection parameters as a reporting variant by entering the data on the Invoice overview - selection criteria screen and by clicking . You will need to enter a name and a short description for the variant.

Work Instruction
Functional Area: Accounts Payable / Display List of Logistical Invoices
Procedure
1. / Start the transaction using the menu path or transaction code.
Invoice overview - selection criteria

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Document Number / Optional / The unique identification value assigned to a business event as it is processed in SAP; the system automatically creates and assigns document numbers as each document is posted--manual assigning of document numbers is not possible
Example:
5105600807
A single value or range of values can be entered.
Fiscal Year / Optional / The fiscal year for which this transaction is relevant
Example:
2004
A single value or range of values can be entered.
Proc. by / Optional / User name
Example:
CARASLD
A single value or range of values can be entered.
Invoicing Party / Optional / The vendor account (address) invoicing the ordered material or services performed; Vendor to whom the amount due is payable
Example:
700001
A single value or range of values can be entered.
Company Code / Optional / Organizational unit within Financial Accounting
Example:
UC
Document Date / Optional / The date the document is created
Example:
11/01/2004
A single date or range of dates can be entered.
Posting Date / Optional / The date on which a transaction in SAP will be posted to the appropriate accounts; SAP will default this field to be the current date, but changes are allowed. For items to be posted in a future or past period, you must enter the posting date
Example:
11/01/2004
A single date or range of dates can be entered.
Document Type / Optional / Key that identifies to which group of documents this document will be assigned; Documents of the same type contain common information which is relevant to posting and updating of the value fields in the database
Example:
KR
A single value or range of values can be entered.
Reference / Optional / Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP; Any SAP-posted document number can be used as a "reference" when entering a new document
Example:
123456
This is the vendor’s actual invoice number.
A single invoice number or a range of invoice numbers can be entered.
Document Header Text / Optional / The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items
Example:
EP00111222
This is the image bar scan number on the voucher jacket that the invoice is attached to.
A single value or range of values can be entered.
/ If no selection parameters are entered, all applicable invoices (according to the entry type) are selected for display.
3. / Deselect to the left ofBackground.
Invoice overview – selection criteria (2)

4. / Perform one of the following:
/ At least one Entry Type must be selected.
Invoice overview - selection criteria (3)

5. / Perform one of the following:
If You Selected / Then / Go To
Held/Parked / You will need to further clarify which invoices are to be selected on the report. / Step 6
Invoices Verified Online or Cancellation / Select to the left of Posted. / Step 7
Invoice overview - selection criteria (4)

6. / Perform one of the following:
If You Want To List Invoices / Then / Go To
That were held / 1. Select to the left of Held.
2. Click . / Step 16
That were parked / 1. Select to the left of Parked.
2. Click . / Step 20
7. / Click .
Invoice Overview: Invoice Documents

8. / Review the displayed information.
/ The report results will depend on the selection criteria entered on the previous screen. The report display details several different pieces of data (report columns). The output is listed by SAP invoice document number.
9. / Perform one of the following:
If You Want To / Then / Go To
View the entire invoice (all line items and header information) / Click on the line you want to view. / Step 10
View follow-on documents / Click on the line you want to view.
Follow-on documents include: Controlling documents, Funds Management documents, Accounting documents and Grants Management documents. / Step 13
Exit this transaction / -- / Step 29
Display Invoice Document XXXX XXXX

10. / Review the displayed information.
11. / Click .
12. / Return to Step 9.
List of Documents in Accounting

13. / Review the displayed information.
14. / Click .
15. / Return to Step 9.
Invoice Overview: Invoice Documents (2)

16. / Review the displayed information.
17. / Perform one of the following:
If You Want To / Then / Go To
Edit the held document / Click on the line you want to view. / Step 18
Exit this transaction / -- / Step 29
Edit Held Invoice Document XXXX

18. / Change the data as necessary.
19. / Perform one of the following:
If You Want To / Then / Go To
Save the updates / Click .
The system displays the message, “Invoice document XXXX has been posted.” / Step 29
Return to the previous screen / Click . / Step 17
Exit this transaction / -- / Step 29
Invoice Overview: Invoice Documents (3)

20. / Review the displayed information.
21. / Perform one of the following:
If You Want To / Then / Go To
Edit the parked document / Click on the line you want to view. / Step 22
View the follow on documents / Click on the line you want to view. / Step 26
Exit this transaction / -- / Step 29
Change Parked Invoice Document XXXX XXXX

22. / Change the data as necessary.
23. / Perform one of the following:
If You Want To / Then / Go To
Save the updates / Click .
The system displays the message, “Parked invoice document XXXX has been changed.” / Step 29
Return to the previous screen / Click . / Step 24
Exit this transaction / -- / Step 29
Exit Processing

24. / Click .
/ The system will display the message, “Parked invoice document XXXX has been changed.”
25. / Return to Step 23.
Document Overview - Display

26. / Review the displayed information.
27. / Click .
28. / Return to Step 23.
29. / Click until you return to the SAP Easy Access screen.
30. / You have completed this transaction.
11/2/2017
Ver: / 03_AP_MIR6_Disp List Log Inv_Proc Log Inv_0.udc
© University of Cincinnati / 1/17
Work Instruction
Functional Area: Accounts Payable / Display List of Logistical Invoices
Result
You have displayed a list of logistical invoices.
Comments
None
11/2/2017
Ver: / 03_AP_MIR6_Disp List Log Inv_Proc Log Inv_0.udc
© University of Cincinnati / 1/17