Direct Shot Distributing Distribution Receiving Specifications

Direct Shot Distributing Distribution Receiving Specifications

Receiving

Specifications

Revised version: July 2012

SECTION I. General Information and Guidelines

Purpose

The purpose ofReceiving Specificationis to

a)Provide our suppliers with our receiving requirements, hours of operation and helpful information with respect to making a delivery to our facilities.

b)Establish repeatability, consistencyand standardization to help us better serve our customers.

c)Open communication channels and partnerships with our customers, suppliers, and vendors.

d)Reduce errors and receiving time while improving our operating efficiency.

Items that do not meet the stated requirements may be returned, reworked, or subjected to additional handling and shipping fees.

Receiving Requirements and Locations

Appointment Requirements

Appointments are required 24 hours in advance of the delivery.

Each truck requires a separate delivery appointment.

Any truck arriving without a delivery appointment will be given a lesser priority than deliveries with scheduled appointments.

Any truck arriving before or after their scheduled delivery appointment will be given lesser priority than deliveries scheduled and on-time.

Leaving a message does NOT designate an appointment.

Only Direct Shot Distributingcan assign delivery appointments.

Receiving is occasionally done outside normal receiving hours (due to demand). Please call for information if you have any questions.

Information required when making an appointment

Carrier name and phone number

Vendor name and phone number

The BOL, ASN (if applicable), and purchase order numbers.

Total Skid and carton count

Trailer Number

Facility / Address / Contact / Weekday
Hours / Weekend Hours
Franklin Distribution Center / 2001 Commerce Parkway, Franklin, IN 46131 / 317-736-2830 / 7:00-21:00 / Sat: Closed
Sun: By appointment only
Franklin Returns Center / 2001 Commerce Parkway, Franklin, IN 46131 / 317-736-2830, ext. 16150 / 07:00-15:00 / Sat: Closed
Sun: Closed

SECTION II. Finished Goods Requirements

Item Requirements

General Barcode information

Direct Shot DistributingDistribution Centers use the following barcodes during our processes: UCC-128, UPC-A, UCC-12, and SCC-14. It is the responsibility of the suppliers to meet the barcode specifications described in this text.The specific barcode requirements for the product (item), carton, and pallets are addressed in parts 6 – 8 of this text.

UPC Barcode Specifications–see figures 1 and 2, UPC Barcode.

The UPC Bar Code box should measure 1½" wide by 5/8" high. The background must always be white and the actual height of the UPC Bars themselves should be 7/16". This leaves a white clean area to facilitate the scanning and reading of the UPC Bar Code. It should be positioned on the Tray Card/Liner so that it is not closer then 3/8" from the perforation and 1/8" from the bottom of the package.

Barcodes must be a series of black on white solid parallel bars (color barcodes are not acceptable.)

Overall shape of the barcode must berectangular, not truncated.

Barcodes may be in ladder or picket fence orientation (no diagonal barcodes).

Barcodes must meet ANSI Grade C or better quality standards (see ANSI X3.182) for each of the following categories: edge, reflective minimum, symbol contrast, minimum edge contrast, modulation, defects, decode, and decodability.

Barcodes must be free of obstructions (permanent marker/ highlighter marks, stickers, etc.)

Every barcode must have matching human-readable text above or below it.

Barcodes are required on each item to identify the product.

All barcodes on the item must be equal.

If the barcode has additional identifiers (ex: UPC+2), the additional identifier bars must be the same height as the base barcode.

Wrap requirements

Direct Shot Distributingrequires wrap or polybags to preserve the integrity of the item. Items larger than 4½” X 9 ¼” may be poly bagged.

Wrap should confirm to the shape of the unit without obstructing the text or graphics.

Wrap seams must be sealed to prevent damage through normal handling and automation.

Torn wrap, pinholes larger than ¼”, or welds protruding from the unit > ¼” are unacceptable.

Carton Requirements

Carton Labeling Requirements(figure 3)

Direct Shot Distributing requires product labels on all finished good cartons.The label must be centered on the outside of the smallest side of the carton and contain the following:

UCC128 Barcode identifying the part number in a large font (at least 6mm or ¼”)

UPC-A(or UPC+2) Barcode identifying the item’s UPC number

Assigned site name or ID

Carton count in large font (10mm or 3/8”) and UCC128 barcode.

SCC14 barcode identifying the item.

Product Orientation Requirements

Every item in the carton must be oriented in the same direction, with the title facing toward the carton label.

Partial Carton Requirements

Cartons containing other than the standard carton quantity must be identified by a sticker on the carton near the label. The sticker must read “Partial” and must display the actual quantity.

Partial cartons must be located at the top of the pallet.

No more than 1 partial carton is permitted per item per order.

Master Carton Requirements

Master cartons must not exceed 50 pounds.

A pack list must accompany each master carton.

All inner cartons must contain a carton label (See Figures 3 and 4).

Other Carton Requirements

All cartons must containone title per carton. Mixed product is not acceptable.

The carton size, quantity and stacking pattern must remain consistent for each item for all shipments.

Pallet Requirements

Pallets for all sites must be 42” x 42” GMA Standard.

Each pallet requires a container sheet that identifies the product on that specific pallet.

The maximum height must not be greater than 54” (Note: Max height for SCEA product is 80”).

Carton barcode labels must face the outer perimeter.

Pallets containing more than one item require a “Mixed Pallet” label.

The carton-stacking pattern must be interlocking to prevent spills and damage.

Pallets must be constructed of wood.

Overhang of product on the pallet is not acceptable.

The pallet wrap must be applied complete and tight to minimize tearing, shifting and tampering of the product during transportation.

Container Sheet Requirements

At a minimum, the following information must be included on the Pallet/ Container Sheet:

Ship From: Name and Address and Telephone number

Ship To: Name and Address

Customer Purchase Order number(s)

Unique pallet identification number encoded with a UCC-128 barcode

Item and UPC numbers

Item Description

Quantity per title on Pallet

Total quantity on Pallet

# of cartons

# of pallets (1)

Customer P.O. Number

The container sheet must be securely attached to the pallet and visible as the container is unloaded from the truck. The pallet/ container sheet must be legible and contain all of the requirements listed above. Hand written changes to the skid count orcarton count are not acceptable.

Order Level Requirements

Pack List Requirements

Each order must contain a pack list which is visible and securely attached to the associated pallet along with the BOL. Hand written changes to the pallet are not acceptable. Pack list information must include;

Ship From: Name and Address and Telephone number

Ship To: Name and Address

Pack List Number

Date pack list was created

UCC-128 barcode with the Customer Purchase Order number (or ASN, if applicable)

Customer Purchase Order number(s)

Carrier Name

List of all pallet identification numbers that are associated with the pack list

Item and/or UPC number(s)

Item description

Quantity per carton

Total quantity per title

Quantity per pallet

Total pallets

Total quantity per Purchase Order

Bill of Lading (BOL) Requirements

At a minimum, each truckload requires a BOL. Hand written changes to the skid count or carton count are not acceptable. A master BOL is required if there are more than 1 BOLs for a truck. The BOL must contain:

BOL number

Ship from name, address, and telephone

Ship to name and address

Seal # if the truck was sealed

Customer P.O. number

Total pallet count

Total carton count

Total item count

Signature of shipper and carrier

All pack list numbers associated with the BOL

1.The UPC Bar Code box should measure 1½" wide by 5/8" high.

2.The background must always be white and the actual height of the UPC Bars themselves should be 7/16". This leaves a white clean area to facilitate the scanning and reading of the UPC Bar Code. It should be positioned on the Tray Card/Liner so that it is not closer then 3/8" from the perforation and 1/8" from the bottom of the package.

3.Barcodes must be a series of black on white solid parallel bars (color barcodes are not acceptable.)

4.Overall shape of the barcode must be rectangular, not truncated.

5.Barcodes may be in ladder or picket fence orientation (no diagonal barcodes).

6.Barcodes must meet ANSI Grade C or better quality standards (see ANSI X3.182) for each of the following categories: edge, reflective minimum, symbol contrast, minimum edge contrast, modulation, defects, decode, and decodability.

7.Barcodes must be free of obstructions (permanent marker/ highlighter marks, stickers, etc.)

8.Every barcode must have matching human-readable text above or below the barcode.

9.Barcodes are required on each item to identify the product.

10.All barcodes on the item must be equal.

11.If the barcode has additional identifiers (ex: UPC+2), the additional identifier bars need to be the same height as the base barcode.

Product Name: CD 30ct carton on a 42”x42” Pallet
Pallet Type:42”x42”
Carton:RM50-001
Cartons per Layer:24
Layers High:7
Cartons per Skid:168
Standard Case Standard Pallet
Quantity:30 5040
Weight (lb): 7.500 1300.000
Length (in):12.750 42.000
Width (in): 5.500 42.000
Height (in): 6.250 48.750
Cube (ft^3): 0.25 49.77
Product Name: CD 30ct (Double) carton on a 42”x42” Pallet
Pallet Type:42”x42”
Carton:RM-585
Cartons per Layer: 16
Layers High: 7
Cartons per Skid:112
Standard Case Standard Load
Quantity:30 3360
Weight (lb):13.000 1496.000
Length (in): 19.375 42.000
Width (in): 5.250 42.000
Height (in): 6.375 49.625
Cube (ft^3): 0.38 50.660
Product Name: CD 30ct (DJ) carton on a 42”x42” Pallet
Pallet Type:42”x42”
Carton:RM-530
Cartons per Layer: 64
Layers High: 7
Cartons per Skid:448
Standard Case Standard Load
Quantity: 30 13440
Weight (lb): 2.500 680.000
Length (in): 5.625 42.500
Width (in): 5.000 42.500
Height (in): 5.625 44.375
Cube (ft^3): 0.090 46.380
Product Name: Standard DVD on a 42”x42” Pallet
Pallet Type:42”x42”
Cartons per Layer: 12
Layers High: 7
Cartons per Skid: 84
Standard Load
Quantity: 2520
Length (in): 40.38
Width (in): 40.38
Height (in): 50.07

Product Name: BluRay on a 42”x42” Pallet
Pallet Type:42”x42”
Cartons per Layer: 16
Layers High: 6
Cartons per Skid: 96
Standard Load
Quantity: 2880
Length (in): 40.56
Width (in): 40.56
Height (in): 50.00

Product Name: Odd Size on a 42”x42” Pallet
Pallet Type:42”x42”
Cartons per Layer: 10
Layers High: 7
Cartons per Skid: 70
Standard Load
Quantity: 700
Length (in): 42.19
Width (in): 38.00
Height (in): 50.50

Product Name: DVD 100ct carton on a 42” x 42” Pallet
Pallet Type:42x42
Carton:RM50-185-01
Cartons per Layer:24
Layers High:6
Cartons per Skid:144
Standard Case Standard Load
Quantity:100 14400
Weight (lb): 10.000 1480.000
Length (in): 8.980 42.000
Width (in): 7.008 42.000
Height (in): 7.140 47.340
Cube (ft^3): 0.260 48.326
Product Name: DVD 30ct (REVSHARE) carton on a 42” x 48” Pallet
Pallet Type:42”x48”
Carton:RM50-102-02
Cartons per Layer:12
Layers High:7
Cartons per Skid:84
Standard Case Standard Load
Quantity:30 2520
Weight (lb): 8.000 722.000
Length (in): 15.875 48.000
Width (in): 9.000 42.875
Height (in): 6.250 49.250
Cube (ft^3): 0.517 58.660
Product Name: DVD 100ct (REVSHARE) carton on a 42” x 48” Pallet
Pallet Type:42x48
Carton:RM50-185-01
Cartons per Layer:32
Layers High:6
Cartons per Skid:192
Standard Case Standard Load
Quantity:100 19200
Weight (lb): 10.000 1970.000
Length (in): 8.980 48.000
Width (in): 7.008 42.928
Height (in): 7.140 47.340
Cube (ft^3): 0.260 56.450
Product Name: UMD 30ct carton on a 42” x 42” Pallet
Pallet Type:42x42
Carton:RM50-140-02
Cartons per Layer:12
Layers High:10
Cartons per Skid:120
Standard Case Standard Load
Quantity:30 3600
Weight (lb): 5.450 694.000
Length (in): 18.300 42.000
Width (in): 4.500 42.000
Height (in): 7.600 50.000
Cube (ft^3): 0.362 51.042
Product Name: Vinyl 7”Records 200ct carton on a 42”x42” Pallet
Pallet Type:42x42
Carton:
Cartons per Layer:10
Layers High:6
Cartons per Skid:60
Standard Case Standard Load
Quantity:200 12000
Weight (lb): 20.000 1240.000
Length (in): 15.000 42.000
Width (in): 9.750 42.000
Height (in): 7.875 52.250
Cube (ft^3): 0.667 53.339
Product Name: Vinyl 12”Records 30ct carton on a 42”x42” Pallet
Pallet Type:42x42
Carton:
Cartons per Layer:27
Layers High:4
Cartons per Skid:108
Standard Case Standard Load
Quantity:30 3240
Weight (lb):20.000 2200.000
Length (in): 13.000 42.875
Width (in): 12.875 42.875
Height (in): 5.000 57.000
Cube (ft^3): 0.484 60.637
Product Name: 1X30 Cartons
Manufacturing and Returns product that is in a 1X30 carton should be 22 to a layer and 7 high on a 40X40 pallet. Cartons labels should face out as much as possible.

Figure 3. Detailed SPA label

Abbreviated SPA label