FORMAT FOR PURCHASE OF NEW/ADDITIONAL COMPUTERS OR REPLACEMENTS / DOC NO / SPF01
PAGE NO / 1 OF 1
DATE / 15.11.2011

ANNEXURE – I

Unit Requesting / Name of Branch/Zone:
If replacement / If new reasons
Sl. No. / Location / No. of Computer required / Whether new/ replacement / Reason for replacement / Date of purchase of old computer / Cost of old computer

The requests for printers and UPS also may be submitted in the same format.

Reviewed by GM / Approved by CMD / Issued by MR
FORMAT FOR PROVIDING DETAILS OF EXISTING/DISPOSAL/UNSUED/OBSOLETE COMPUTERS/PRINTERS / DOC NO / SPF02
PAGE NO / 1 OF 1
DATE / 15.11.2011
Sl. No. / Name of Deptt./ Branch / No. of computer / No. of Printer / No. of UPS / Working status / If not working state reason / Step taken for solving the problem

*details of even disposal/unused/obsolete computer/printers are to be given.

Reviewed by GM / Approved by CMD / Issued by MR

Annexure – III

An asset register for computers, printers & accessories is to be maintained separately unit-wise with the following details. The details of each computer/printer/UPS should recorded in separate registers

(Branch Office/Zonal Office/Head Office)

I. Computer

Purchase Order No.
Purchase Order Date
Invoice Details (cost, date, etc.)
Name & Address of supplier with contact No.
Brand name of computer, type & monitor
Location of installation
Date of installation
Warranty ends on
Normal life period & expiry date
Details of repair done in chronological order (i.e. with date and nature of repair done on each date)
AMC details with validity

II. Printer:

Purchase Order No.
Purchase Order Date
Invoice details (cost, Date of supply, etc)
Name & Address of supplier with contact No
Brand name and type of printer (eg. <Epson 80 col./Epson 132 col./Canon Laser jet>)
Serial No. of Printer
Location of installation
Date of installation
Warranty ends on
Normal life period & Expiry date
Details of repair done in chronological order (i.e. with date and nature of repair don on each date)
AMC details with validity

III. UPS:

Purchase Order No.
Purchase Order Date
Invoice Details (Cost etc.)
Name & Address of supplier with contact No.
Brand name and type of printer (eg. <Hykon 750 va offline>)
Serial No. of UPS
Battery details: (eg. Exide 6 EL 130 AH Tubular battery>)
Location of installation
Date of installation
Warranty ends on
Normal life period & Expiry date
Details of repair done in chronological order (i.e. with date and nature of repair don on each date)
AMC details with validity

IV. Other accessories:

Item Details
Purchase Order & Date
Supplier details
Cost details
Location
Normal Life period & Expiry date
Details of repair done in chronological order (i.e. with date and nature of repair done on each date)

At least 3 pages are to be allotted for a single computer set with a page each for computer, printer and UPS respectively.