1 / Name of the State / SIKKIM
2 / Name of the District / EAST
3 / Name of Block / DUGA
4 / Name of Gram Panchayat / 02-WEST PENDAM
5 / Name of the Village / 1. RALONG
2. SYAPLEY
3. SAKHU
4. KHANI
5. SENGLEYBONG
6. SAWNEY
6 / Date of Social Audit: (DD/MM/YY) / 17TH -25TH MARCH 2012
7 / Financial year covered under Social Audit / 1ST APRIL 2011-31ST MARCH 2012 (211-2012)
Sl. no / Issues / Number of Cases / Person responsible for default if any. / SOCIAL AUDIT / REMARKS
Number and Details of cases resolved / Number and Details of cases pending / Time line for pending cases to be resolved (number of days and Date)
[DD/MM/YY] and the nodal officer appointed to resolve the issue / 1) If any specific Remark. 2) Penal Action to be taken
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8
I. / Registration of families
a) / Denial of registration to eligible applicants / 00 / 00 / 00 / 00 / 00 / 29 HH applied for registration and there was no case of denial of registration.
b) / Registration of bogus families/individuals / 00 / 00 / 00 / 00 / 00 / 29 HH are eligible applicants
c) / Charging a fee for registration (Specify the amount) / 00 / 00 / 00 / 00 / 00 / Fee was not charge for registration
II. / Job cards
a) / Non-issuance of job cards after registration / 00 / 00 / 00 / 00 / 00 / Such cases were not found
b) / Delay in receiving job cards / 00 / 00 / 00 / 00 / 00 / All the job card holders received their job card after registration within 1 month
c) / Issuance of false job cards / 00 / 00 / 00 / 00 / 00 / Such cases were not found
d) / Charging a fee for job card (Specify the amount) / 00 / 00 / 00 / 00 / 00 / Fee was not charged for job card
e) / Absence of photos on the job card and charging fee for photograph
(Specify the amount) / 00 / 00 / 00 / 00 / 00 / All the job cards were found with photographs during the home to home visit of job card holders and fee was not charged for photographs
f) / Job card entries not updated and have different details of attendance and payments then the actual. / 00 / 00 / 00 / 00 / 00 / During the door to door job card holder home visit all the job cards were found updated
III. / Receipt of work application
a) / Non-acceptance of work application by the relevant authorities / 00 / 00 / 00 / 00 / 00 / Such cases were not found
b) / Wrong date or no date recorded on the work application / 00 / 00 / 00 / 00 / 00 / Such cases were not found
c) / Are workers receiving dated receipts for their application for work? / 00 / 00 / 00 / 00 / 00 / Yes, all the workers receiving dated receipts for their application for work
IV. / Allotment of work
a) / Are people being given work on time? / 00 / 00 / 00 / 00 / 00 / Yes, all the people received work within 15 days from demand date
b) / Is the 33 per cent quota for women being satisfied in the allotment of work? / 00 / 00 / 00 / 00 / 00 / 60% women were worked
c) / Are those who are allocated work outside the 5-km. radius being given a transport and living allowance equal to 10 percent of the minimum wage? / 00 / 00 / 00 / 00 / 00 / All the workers are working within their respective wards
V. / Payment of wages and unemployment allowance
a) / Non-payment of wages
(Specify the amount) / 00 / 00 / 00 / 00 / 00 / Such cases was not found
b) / Late payment of wages
(Specify the amount) / 00 / 00 / 00 / 00 / 00 / As per the Jan Sunwai all the workers receiving their payment within 15 days
c) / Underpayment of wages
(Specify the amount) / 00 / 00 / 00 / 00 / 00 / As per the documents verification & Jan Sunwai all the workers are receiving Rs.118/day.
d) / Payment of wages to wrong person. (Specify the amount) / 00 / 00 / 00 / 00 / 00 / Such cases was not found
e) / Payment of wages in the name of non-existent (ghost) workers
(Specify the amount) / 00 / 00 / 00 / 00 / 00 / Such cases was not found
f) / Payment of wages for non-existent projects
(Specify the amount) / 00 / 00 / 00 / 00 / 00 / As per the documents verification & worksite visit such cases was not found
g) / Late payment of
unemployment allowance
(Specify the amount) / 00 / 00 / 00 / 00 / 00 / As per the documents verification & door to door home visit all the workers are receiving job within the 15 days from the date of application.
VI. / Selection of the work and issuance of work order
a) / Selection of work not based on the works recommended by the Gram Sabha. / 00 / 00 / 00 / 00 / 00 / As per the documents verification & Jan Sunwai all the works are passed by Gram Sabha
b) / Priority of works not maintained / 00 / 00 / 00 / 00 / 00 / As per the Jan Sunwai & door to door job card holders home visit priority of all works was maintained
c) / Poor selection of a worksite / 00 / 00 / 00 / 00 / 00 / During the work site visit poor selection of work site was not found
d) / Exaggerated or inaccurate
technical Estimate / 11 / AE/JE & ACF / 00 / 00 / BDO / As per the documents verification technical estimates of all works was not found
e) / Inclusion in estimate of unnecessary expenditure / 11 / AE/JE & ACF / 00 / 00 / BDO / As per the documents verification technical estimates of all works was not found
f) / Excessive rates and material / 11 / AE/JE & ACF / 00 / 00 / BDO / As per the documents verification technical estimates of all works was not found
VII. / Implementation and supervision of work
a) / Recording of non-existent (ghost) workers / 00 / 00 / 00 / 00 / 00 / As per the documents verification such cases was not found
b) / Recording of fictitious (ghost) works / 00 / 00 / 00 / 00 / 00 / As per the documents verification & field visit all the works are passed by Gram Sabha
c) / Work not conforming to work specifications or prescribed standards / 00 / 00 / 00 / 00 / 00 / Such cases was not found
d) / Supply of less than sanctioned/poor quality materials and tools / 00 / 00 / 00 / 00 / 00 / As per the documents verification & Jan Sunwai
e) / Was the shelf of projects prepared in the Gram Sabha? / 00 / 00 / 00 / 00 / 00 / Yes, as per the documents verification & Jan Sunwai all the works were prepared in Gram Sabha
f) / Was there a citizen information board at the worksite giving details of the sanctioned amount, work dimensions and other requisite details? / 09 / AE & JE / 00 / 00 / 25.05.2012
BDO / As per the work site visit only 2 citizen information boards was found out of 11 schemes.
g) / Were the muster rolls available for public scrutiny at all times at the worksite? / 00 / 00 / 00 / 00 / 00 / As per the door to door job card holders home visit & Jan Sunwai muster rolls was available at work site
h) / Was a worksite material register maintained, along with verification by at least five workers whenever material came to the site? / 10 / Mates / 00 / 00 / 25.05.2012
BDO / During the documents verification work site materials registers of 1 scheme was found out of 11 schemes.
i) / Was a daily individual measurement of work conducted in a transparent manner where piece-rate norms were in force? / 00 / 00 / 00 / 00 / 00 / All the works are implemented as per the daily wages.
j) / Was the final measurement of the work (for weekly wage payments) done by the Junior Engineer in the presence of a group of workers? / 00 / 00 / 00 / 00 / 00 / Yes, as per the door to door job card holders home visit & Jan Sunwai any technical person measured.
k) / Did members of the vigilance committee make regular visits to the worksite and monitor the implementation of various aspects of the work? / 00 / 00 / 00 / 00 / 00 / Yes, as per the door to door job card holders home visit & Jan Sunwai most of the mates are also vigilance committee.
l) / Were any complaints made? Were they addressed within seven days by the grievance-redressal authority? / 00 / 00 / 00 / 00 / 00 / As per the door to door job card holders home visit & Jan Sunwai such cases was not found
m) / Is the measurement book maintained properly? / 11 / AE & JE / 00 / 00 / 25.05.2012 BDO / During the documents verification measurement books of all schemes was not found
n) / Taking and/or recording of improper measurements. / 00 / 00 / 00 / 00 / 00 / Measurement books of all schemes was not found during the documents verification
o) / Issuing of false Completion Certificates. Is Completion Certificates issued in time? / 04 / Panchayat members / 00 / 00 / 25.05.2012 BDO / During the documents verification works completion certificates of complete works was not found
p) / Work not conforming to specification/standards / 00 / 00 / 00 / 00 / 00 / Such cases was not found
q) / Data recorded in a confusing or incomprehensible manner / 00 / 00 / 00 / 00 / 00 / During the documents verification such cases was not found
r) / The photographs taken before, during and after the work must be available for public display and scrutiny during the Social Audit. / 00 / 00 / 00 / 00 / 00 / Photographs of all works were found during the documents verification.
VIII. / Social Audit
a) / Does the Social Audit at the Gram Sabha meetings held at least once every six months. / 00 / 00 / 00 / 00 / 00 / In this state social audit is conducting once in year.
b) / Is the date, time, agenda, importance and sanctity of the Social Audit widely publicized so as to ensure maximum participation? / 00 / 00 / 00 / 00 / 00 / Yes, it was publicized by verbally
c) / Is the timing of the Social Audit is convenient for people to attend / 00 / 00 / 00 / 00 / 00 / As per the Jan Sunwai time for social audit is convenient for the people to attained
d) / Are all officials responsible for implementation present
to answer queries from members of the Gram Sabha? / 00 / 00 / 00 / 00 / 00 / BDO, AE, JE, RDA, GRS, PI, APO Panchayat members were present during the Jan Sunwai
e) / Are the minutes recorded, by a person from outside the Implementing Agencies, and is the minutes register signed by all participants at the beginning and at the conclusion of the meeting (after the minutes have been written). / 00 / 00 / 00 / 00 / 00 / Yes, it was done by general public
f) / Is the ‘action taken report’ relating to the previous Social Audit read out at the beginning? / 00 / 00 / 00 / 00 / 00 / Previous cases was not found
IX. / OTHERS
a) / Cases of miss utilization of funds (If Any).
• Number of cases.
• Specify the amount.
• Specify the case in detail. / 00 / 00 / 00 / 00 / 00 / Such cases was not found
b) / Recovery of funds if any unjustified amount / 00 / 00 / 00 / 00 / 00 / During the Jan Sunwai unjustified was not found
. / Charged.
• Number of cases.
• Specify the amount.
• Specify the case in detail / 00 / 00 / 00 / 00 / 00 / Such cases was not found
X. / Detailed Proceedings / · Documents verification(2 days)
· Door to door job card holders home visit & work site visit(3 days)
· Compilation of document findings, field findings etc and preparation for Gram Sabha or Jan Sunwai(2 days)
· Jan Sunwai(1 day)
Detail of Summary Sheet Presentation of 02-West Pendam GPU during Gram Sabha
Name of GPU: 02-West Pendam Name of District: East
Name of Bock: Duga Dated: 17th to 25th March 2012
SUMMARY SHEET 211-2012
Sl. No / Topics / According to Document Verification / Peoples view / Comments1. / Total no. of eligible applications for house hold registration under MGNREGA / Till date / In 2011-12 / Eligible applicants applying for registration / 48 HH applied for registration under MGNREGA these year out of 839 HH
839 / 48
2. / Total No of house hold registered for MGNREGA / Till date / In 2011-12 / All the applicants registered after application / Total 48 HH registered in these year
839 / 48
3. / Total No. of applications for Job Card / Till date / In 2011-12 / After the registration all the applicants were applied for job cards / 48 HH applied for job card
839 / 48
4. / Total No. of Job Card issued / Till date / In 2011-12 / GRS informed to all the new job card holders to receive their job card / As per the documents verification job card issued immediately after the registration
839 / 48
5. / Total No of Job Cards issued within one month / Till date / In 2011-12 / All the job card holders received their job card within 1 month after registration / Total 48 job cards issued within 1 month
839 / 48
6. / Total No. of application for Employment / Work / Till date / In 2011-12 / Most of the people were not aware on their responsibilities / Total application for employment/work were not found
Not found / 1814
7. / Total No. of applicants received job/work within 15 days / 1814 / All the workers receiving work on time / As per the documents verification all the job card holders receiving job within 15 days from application
8. / No. of Job Card Holders having Bank / Post Office Account / Bank / SISCO Bank Singtam Branch / Post Office / All the workers were satisfied with these process / 48 HH opened new account at SISCO bank Singtam branch in these year
Total / 839 / Total
11-12 / 48 / 11-12
9. / Gram Sabha record for Work Identification and Implementation. / Yes, 22nd February 2010, 7th August 2010 & 10th February 2011. / Some of the job card holders not attended during the Gram Sabha for work identification / During the documents verification Gram Sabha record for Work Identification and Implementation
10 / Wages payment mode / By SISCO Bank Singtam Branch / Workers were receiving their payment within 15 days or 1 months / As per the home to home visit most of the workers receiving their payment within 15 days by SISCO bank Singtam branch