SCHEDULE “A” TO POLICY RE NOTICE PROCEDURES
PROCEDURES FOR THE GIVING OF NOTICE – The Municipal Act, 2001 (as revised by Bill 130)
Section / Topic / Type of Notice Required / Form – Notice to Include / Manner and Timing
34 / Permanent
Highway Closing/
Altering
Procedures / Public Notice of intent to pass by-law /
  • Description of purpose of the proposed meeting
  • Legislative authority
  • Date/time/location of meeting
  • Written comments and/or verbal comments will be considered at the public meeting
  • Where to submit written comments
  • Contact information
  • Signed by Clerk or designate
/
  • Publish once at least two weeksprior to meeting
  • Post on Townwebsite
  • Post at Municipal Office

n/a / Controlled Access Highway Closure / Public Notice of intent to pass by-law /
  • Description of purpose of the proposed meeting
  • Date/time/location of meeting
  • Written comments and/or verbal comments will be considered at the public meeting
  • Where to submit written comments
  • Contact information
  • Signed by Clerk or designate
/
  • Publish once at least two weeksprior to meeting
  • Post on Town website
  • Post at Municipal Office

48 / Change/
Naming of Highway or Private Road / Public Notice of intent to pass by-law /
  • Description of purpose of the proposed meeting
  • Date/time/location of meeting
  • Written comments and verbal comments will be considered at the public meeting
  • Where to submit written comments
  • Contact information
  • Signed by Clerk or designate
/
  • Publish once at least two weeksprior to meeting
  • Post on Town website
  • Post at Municipal Office

82 / Interruption or Reduction to Utility Supply / Reasonable Notice /
  • Explanation
  • Name/Title of contact at Municipal Office
/
  • Emergency or breakdown: notice to affected properties personally delivered as soon as practicable
  • Repair or extension: notice to affected properties personally delivered at least 24 hours prior to commencement

110
110 Cont’d. / Agreements for Municipal Capital Facilities Notice of Tax Exemption By-law
Agreements for Municipal Capital Facilities Notice of Tax Exemption By-law / Personal Notice /
  • Explanation
  • Contact Information at Municipal Office
  • Clerk’s Name/Title
/
  • Written notice by the Clerk of the contents of By-law to:
  • assessment corporation
  • Clerk of any other municipality that would, but for the by-law, have had authority to levy rates on the assessment for the land exempted by the By-law; and
  • The secretary of any school board in the area of jurisdiction of the board includes the land exempted by the By-law.

173 / Restructuring Proposal / Notice of intent to pass a By-law /
  • Description of purpose of the proposed meeting
  • Legislative authority
  • Date/time/location of meeting
  • Written comments and/or verbal comments will be considered at the public meeting
  • Where to submit written comments
  • Contact information
  • Signed by Clerk or designate
/
  • Published once at least two weeks prior to meeting
  • Posted on Town website
  • Posted at Municipal Office
  • As per requirements stipulated in the Municipal Act, 2001, s. 173(3)

210 / Business Improvement Area (Establishing, Expanding, Repealing) / Notice of Public meeting and Intention to Pass By-law /
  • Description of purpose of the proposed meeting
  • Legislative authority
  • Date/time/location of meeting
  • Written comments and/or verbal comments will be considered at the public meeting
  • Where to submit written comments
  • Contact information
  • Signed by Clerk or designate
/
  • Written notice to BIA Board and every person assessed in the existing and proposed BIA
  • Publish once at least two weeks prior to holding public meeting

216 / Dissolution of Local Boards / Notice of Intention to Pass By-law /
  • Explanation
  • Legislative authority
  • Contact information
  • Signed by Clerk or designate
/
  • Prepaid mail to Board Secretary at least two weeks prior to date upon which By-law is considered by Council.

222 / Establish Wards / Notice of Intention to Pass By-law /
  • Description of purpose of the proposed meeting
  • Legislative authority
  • Date/time/location of meeting
  • Written comments and/or verbal comments will be considered at the public meeting
  • Where to submit written comments
  • Contact information
  • Signed by Clerk or designate
/
  • Published once two weeks prior to meeting
  • Posted on Town website
  • Publish Notice of Passage of By-law once within 15 days of passage of By-law and posted on Town website
  • Posted at Municipal Office
  • After 45 day appeal period file notice within 15 days with OMB

238 / Procedure By-law / Notice of Intention to Pass By-law /
  • Description of purpose of the proposed by-law
  • Legislative authority
  • Date/time/location of meeting
  • Written comments and verbal comments will be considered at the public meeting
  • Where to submit written comments
  • Contact information
  • Signed by Clerk or designate
/
  • Published once at least two weeks prior to meeting
  • Posted on Town website
  • Posted at Municipal Office

270 / Sale of Land Procedures / Public Notice /
  • Description of purpose of the land sale
  • Legislative authority
  • Contact information
  • Signed by Clerk or designate
  • Notice also to provide full description of the purpose of the land sale, a legal description, municipal address and/or a key map which in the opinion of the Clerk is sufficient to identify the lands to be sold
/
  • Publishonce at least one week prior to selling or disposal of land
  • Posted on Town website prior to selling land
  • As per Real Property Disposal By-law

291 / Adopt/Amend Budget / Public Notice /
  • Description and purpose of proposed meeting
  • Legislative authority
  • Date, time and location of meeting
  • Written and verbal comments will be considered at the meeting where By-law is to be enacted
  • Where to submit written comments
  • Contact Information
  • Signed by Clerk or designate
/
  • Published once at least two weeks prior to meeting
  • Post on Town website two weeks prior to meeting
  • Post at Municipal office
  • Where expenditure estimates approved in the budget have been subject to quotations or tenders quoting an amount greater than the estimated expenditure for that item the approval process set out under the Town’s Purchasing By-law shall apply, and notice of such amendment to the budget shall be included in the report and the printing of this item on the Council and/or Committee agenda with the notation “BUDGET AMENDMENT”, shall constitute sufficient notice.
  • Normal operating costs incurred prior to the adoption of the annual budget shall not require notice and approval of such expenditures shall be deemed ratified upon the adoption of the annual budget.

295 / Financial Statement - Publication / Public Notice /
  • Copy of the audited financial statements
  • Contact information at Municipal Office where documents can be obtained
  • Treasurer’s Name/Title or designate
/
  • Post on Town website
  • Post at Municipal Office

342 / Tax on eligible property and notice of tax bill (tax installments) / Personal Service /
  • Explanation
  • Legislative Authority
  • Contact information at municipal Office
  • Treasurer’s Name/Title
/
  • Notice sent at least 21 days before any taxes shown on bill are due
  • Post on Town website
  • Posted at Municipal Office

348 / Determination of Tax Status /
  • Explanation
  • Contact information at municipal Office
  • Treasurer’s Name/Title
/
  • Notice sent to every taxpayer who owes taxes from preceding year
  • Notice to include late payment charges

357(6)
357(6) Cont’d. / Cancellation, reduction, refund of taxes
Cancellation, reduction, refund of taxes /
  • Explanation
  • Contact information at municipal Office
  • Treasurer’s Name/Title
/
  • On or before September of the year following the year in which the application is made, Council shall hold a meeting at which all applicants may make representation to Council
  • Applicants notified by mail at least two weeks prior to the meeting
  • Within 14 days after decision, Council to notify applicants of decision and specify the last day of appeal

358 / Overcharges Caused by a Gross or Manifest Error – Notice Requirements /
  • Explanation
  • Contact information at municipal Office
  • Treasurer’s Name/Title
/
  • On or before September of the year following the year in which the application is made, Council shall hold a meeting at which all applicants may make representation to Council
  • Applicants notified by mail at least two weeks prior to the meeting

359(3)
(4)
359(3)
(4) Cont’d. / Increase of Taxes as a Result of Any Undercharge Caused by a Gross or Manifest Error – Notice Requirements
Increase of Taxes as a Result of Any Undercharge Caused by a Gross or Manifest Error – Notice Requirements /
  • Explanation
  • Contact information at municipal Office
  • Treasurer’s Name/Title
/
  • Council shall hold a meeting at which the Treasurer and the person in respect of whom the application is made may make representation to Council
  • Council shall notify the parties of the meeting by mail sent at least 14 days before the meeting
  • Within 14 days of making its decision Council shall notify the parties of the decision and specify the last day for appeal

359.1
(4) / Error of Taxes /
  • Explanation
  • Contact information at municipal Office
  • Treasurer’s Name/Title
/
  • Council shall hold a meeting with the Treasurer and the person in respect of whom the application is made may make representation to Council
  • Council shall notify the parties of the meeting by mail sent 14 days before the meeting
  • Within 14 days of making its decision, Council shall notify the parties of the decision and specify the last for appeal

400 (f) / Fees and Charges
(Priority Lien Status) / Prescribed by Regulation /
  • As prescribed by Ontario Regulation 581/06
/
  • As prescribed by Ontario Regulation 584/06
  • Posted on Town website
  • Posted at Municipal Office

435 / Power of Entry Exercised /
  • Explanation
  • Contact information at municipal Office
  • Clerk’s Name/Title
/
  • Notice given to occupier of land
  • Notice given within reasonable time before power of entry exercised
  • Notice by personal service in respect of room or place used as personal dwelling
  • Notice by person service or prepaid mail or posting in other circumstances

447.1
(3) / Closing Premises, Public Nuisance Notice Attorney General /
  • Explanation
  • Contact information at municipal Office
  • Treasurer’s Name/Title
/
  • Upon application of a municipality, where activities or circumstances constitute a public nuisance, the Superior Court of Justice may make an Order that the premises be closed
  • Municipality must give 15 days notice of its intention to make an application to the Attorney General

441(1)
441(1) Cont’d. / Collection of Unpaid Licensing Fines
Collection of Unpaid Licensing Fines /
  • Explanation
  • Contact information at municipal Office
  • M.L.E.O.’s Name/Title
/
  • If any part of a fine for a contravention of a licensing By-law passed under this Act remains unpaid after the fine becomes due and payable under Section 6 of the Provincial Offences Act the authorized officer may give the person against whom the fine was imposed a written notice specifying the amount of the fine payable and the final date on which it is payable, which shall not be less than 21 days after the date of the notice

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