Derry and Strabane PCSP Small Project Support 2017-18

At Risk subject to Confirmation of Funding

Guidance Notes

Introduction

The Derry and Strabane Policing and Community Safety Partnership (PCSP) Small Project Support Application Form is used to apply for financial support from the Derry and Strabane PCSP.

The fund is open to constituted ‘Non Profit Taking’ organisations that are open, accountable and representative of the geographical area which they service and promote and support community safety.

The fund is here to help your good ideas take root and grow.

PCSP Small Project Support will assist projects/services that:

·  Increase the community safety and confidence in policing for residents in the city and district as outlined in the PCSP Action Plan for 2017/18.

·  Meet the community safety priorities/actions identified within the Local Community Plans.

·  Foster community safety initiatives in areas of identified socio-economic need.

·  Increase community safety and/or confidence in policing through the enhancement of partnership working.

·  Assist groups to identify their local community safety needs and develop plans to address these.

These Guidance Notes explain how to complete the Application Form and who you can contact for additional help with your application.

How does the fund work?

·  There is one round of funding this financial year 2017-18.

·  You can apply for any amount up to £10,000 for 2017/18. Groups may only submit one application for this support.

·  The support awarded will cover relevant project costs. Please note that any equipment purchased must be directly linked to the delivery of the project.

·  Your project/service should be something that not only benefits your neighbourhood/community but also makes a real difference to people’s lives and is aligned to the PCSP Action Plan, Strategic Community Plan and the Local Community Plan Priorities.

Whatever you decide to do, please remember:

·  The project/service should make a real difference to people who live in the Derry City and Strabane District Council area.

·  You must be able to show that there is a need for the project/service as you will be asked to demonstrate this.

·  You must also complete and provide all monitoring and evaluation requirements in line with Outcome Based Accountability (OBA) identifying how much you did, how well you did it and the change the project made to people’s lives i.e. is anyone better off as a result.

The following are not eligible for funding:

·  Projects that do not directly benefit Derry City and Strabane District Council residents.

·  Projects that have already been completed.

·  Activities that promote political or religious purpose.

·  Projects that improve or benefit privately owned land that has no public access.

·  Alcohol costs.

·  In line with PCSP Financial Guidelines competition prizes in the form of cash, lottery tickets, or gift cheques, cannot be provided. Incentives may be provided in line with Council policy. In any event they should be no greater value than £10 per person/participant, and the PCSP must be able to justify to Local Government Audit that any such incentives were legitimate public expenditure

·  Costs that are not auditable (i.e. cash payments)

·  Salary costs.

·  Repayments of debts, retrospective grants or capital build expenditure.

·  Projects whose primarily objective is to raise money for charity.

·  Projects considered to be the responsibility of another statutory agency e.g. statutory youth or education service, health service, police service etc.

Preparing your application

Note: Remember to stay within the 500 words for each question.

You cannot attach additional information with your application.

Question B1.0 – Where are the majority of your beneficiaries from?

·  If you are unsure from which DEA most of your beneficiaries come please contact a PCSP Officer who will supply information on the geographical locations of the DEAs.

Question B1.1 - There are two parts to this question:-

·  Please describe your project/service - You may want to consider some of the following: Who will benefit? How long the project/service will last, e.g. how many days/weeks will it run? What will the project/service do? Is it an event, a series of workshops or an on-going service in your community? How many people will participate/benefit from the project/service? How will you measure if anyone is better off as a result of your project?

·  Please describe how you will manage the project/service - You may want to consider some of the following: The management structure, staffing and other resources. Experience delivering this type of project/service e.g. staff qualifications. Experience managing finance/grants and to what level. Who will the lead contact be? How will you promote the project/service? Have you governance systems in place? How will you ensure everyone is safe? How will you ensure the project/service is successful and of a high quality? Please note that priority will be given to projects/services whose main focus is community safety and/or improving confidence in policing.

Question B1.2 - There are two parts to this question:-

·  Please identify local need for the project/service - You may want to consider some of the following: How you identified the need. Try to use up to date local surveys, previous evaluations, and relevant statistics. Try to be specific when you link the need to your project/service and use information gathered within the last three years.

·  Please describe how your project/service will improve your local area - You may want to consider the following: You will already have identified the need for your project/service, now show how the different parts of your project/service addresses the needs you have identified. Identify how the project will benefit participants and how this will be measured.

Question B1.3

Community Plans

The Local Community Plans are being developed in tandem with the wider Community Plan, which will shape the long term strategic direction for the city and district, enhancing the delivery of public services and improving the well-being of citizens across the Council area.

Please identify and outline clearly how your project/service contributes to addressing the priorities/actions identified within the PCSP Action Plan, the Strategic Community Plan and the Local Community Plan relevant to your project.

Strategic Community Plan (Draft)

How will your project/service contribute to the outcomes identified within the Strategic Community Plan? You will need to show how your project / service aligns to the Strategic Community Plan.

Question B1.3.1

Local Community Plan (Draft)

How will your project/service contribute to addressing the priorities/actions identified within the Local Community Plan for the area you are applying to and align to the PCSP Action Plan for 2017/18?

Council has facilitated the production of eight local community plans in respect of seven DEAs plus Strabane Town. The local plans concentrate on those issues which are specific to each of the local community planning areas. Within each of the local community plans a number of community safety outcomes have been identified, you will need to show clearly within your application form how your project/service clearly aligns to one or more of these Local Community Plan outcomes within the relevant DEA.

Question B2

This question offers you the opportunity to identify what costs you will incur within the five columns provided as follows:-.

Column One - Expenditure Details: this column will establish the specific costs related to your application.

Column Two - Itemised Costs: e.g. if you are paying a facilitator how much do they charge per day/session/hour. If you are buying project linked equipment itemise each piece of equipment.

Column three - Total costs: if you have shown a daily rate or item cost, for example, facilitator or materials, this column will show the total cost and so will link to your project/service description e.g. three days facilitation, materials per person.

Column Four - Amount required from the Derry and Strabane PCSP: you may require PCSP to pay for the full costs of particular items and that is okay. However, the project promoter is required to provide a minimum of 20% match funding for the project. This 20% match funding can be in cash, in kind or a mixture of both. Please identify how much you need from the PCSP.

Column Five - Who will fund the remainder: you may already have secured funding for some of your costs or identified where you will go for further funding. This will show if the funding from PCSP will help access other funding for the Derry City and Strabane District Council area.

Be realistic when you are putting your costs for the Project into your application and remember that your costs must be proportionate to the overall costs of your Project and essential for delivering it. If we do not think that the amount you have asked for is good value for money, we may offer you less than the amount you applied for. Assessing officers have the discretion to reduce or disallow expenditure deemed inappropriate to the delivery of the Project.

How will decisions be made?

The PCSP may not be able to fund all successful Projects as there may be more applications than there is funding available. However, all applications will be considered carefully. They will be looked at and assessed by a panel of PCSP/Council Officers and recommendations for support will require ratification by the Policing and Community Safety Partnership.

Review Procedure

If you believe the Funding Process has not been followed correctly or your Application has been incorrectly scored you may request a Review within seven working days of receiving your Letter of Outcome in writing to:

Dermot Harrigan

Policing and Community Safety Partnership Manager

Derry City and Strabane District Council

98 Strand Road

Derry

BT48 7NN

A Senior Council Officer will review the process and equality of scoring within the round and respond to your Review Request.

Deadline for submission of applications

Please read all documentation carefully before submitting your application.

Completed applications must be returned in a sealed envelope endorsed ‘Small Project Support Scheme’ and be addressed to the:-

Policing and Community Safety Partnership Manager

Derry City and Strabane District Council Offices

98 Strand Road

Derry BT48 7NN

Or

Policing and Community Safety Partnership Manager

Derry City and Strabane District Council Offices

47 Derry Road

Strabane BT82 8DY

to arrive no later than 12noon on Monday 12 June 2017.

Applicants are encouraged to submit their application early as this deadline is absolute. Please do not wait until near the closing time to submit your application. Under no circumstances ie postal delays, holiday time including bank holidays will an application be deemed eligible after the deadline.

Remember: An official receipt must be obtained from a Council Official if the application is delivered by hand.

The PCSP does not accept applications by email.

Derry and Strabane PCSP Small Project Support 2017-18 Guidance NotesPage 8